Notice to Design Professionals

Georgia Department of Corrections Notice to Design Professionals

The Georgia Department of Corrections (GDC) is soliciting responses from registered engineers / architects interested in providing professional services for the following project:

GDC-23-WILCOX-SP-011-DP

Fire Alarm Replacement Wilcox State Prison 470 South Broad Street Abbeville, GA, 31001

General Project Description: This project includes the design and construction administration of the replacement of the fire alarm system for Wilcox State Prison. The DP will Design/Scope

1. The scope shall include replacing the current fire alarm system with an addressable fire alarm system, to include replacement of all detectors, monitor modules, far alarm panels and annunciators. System will monitor sprinkler system flow and tamper valves. System will monitor all kitchen hood systems and activate as required by code. System will monitor and control HVAC systems / exhaust fans as required by code. The Owner shall provide the selected Design Firm with a conceptual plan during the design process.

2. The scope of design services shall include preparation of schematic design and design development documents, estimated construction cost, construction documents and contract administration.

3. Areas of coverage will include (but not limited to) the following areas:

a. Housing Areas inside the fence:

i. D-BLDG, E-BLDG, F-BLDG, G-BLDG, H-BLDG, J-BLDG, K-BLDG, L-BLDG

b. Support Buildings inside the fence:

i. A- Administration BLDG, B-Programs BLDG, B-Support BLDG (Kitchen / Laundry).

c. Sally Port Buildings:

i. Front Entry BLDG, Rear Sally Port BLDG

d. Support Buildings outside the fence:

i. Inmate Fire Station, General Maintenance BLDG, Vehicle Maintenance, Warehouse, Training BLDG’s.

4. Security of Panels / Equipment:

a. FA Panels, Devices will be secured in a manner to support a correctional setting. An example may be a 12-14 gauge Hoffman style enclosure, secured with pad locks. Device covers shall be secured with security screws.

b. Conduit: Owner (GDC) will require all new conduit to be rigid and secured with 2-hole straps on 2-foot intervals.

5. Centralized Monitoring:

a. Owner (GDC) will require a centralized notification work station:

i. This system will allow for the monitoring of alarms, troubles, and supervisory circuits Acknowledgement of events throughout the facility Silencing of alarms Resetting / Restoring back to normal condition

b. The Workstation will have building diagram with location of devices. These devices will be named by specific device and location. Example: Heat Sensor / A100.

6. Contract Administration:

a. On-Site Visits shall be required.

i. Design Kick Off

ii. Pre Bid Construction Meeting

iii. Pre Construction Site Visit

iv. Scheduled Construction Meetings; These will be conducted to validate milestones (Panel Validations, insurance that construction contractor are adhering to specifications, ect).

All packages should be mailed to the address provided. No “in person” delivered packages will be accepted. You are also required to email a digital copy by the due date to barry.gee@GDC.GA.GOV. Should either the mailed copy or emailed copy be submitted late the firm will be considered nonresponsive.

To become responsive your firm must be present at the mandatory site visit for Design Professionals on Tuesday, April 18, 2023, at 10:00 AM. This site visit will occur prior to the date the responses are due. One digital camera, one measuring device, and one flashlight are the only items allowed to enter the facility. Cell phones are not permitted.

The scope of design services shall include preparation of schematic design and design development documents, construction documents, bidding assistance, and construction contract administration.

Qualified firms interested in participating in the selection process are invited to submit a letter of interest and one copy of a statement of their qualifications to:

Fred Hastings Senior Manager, MEP Services Engineering and Construction Services Georgia Department of Corrections P.O. Box 1529, 300 Patrol Road Forsyth, Georgia 31029

For additional information concerning the scope of this project please call:

Barry Gee, Project Manager Engineering and Construction Services Georgia Department of Corrections

(404) 987-5025

Those firms responding to this invitation will be considered, provided their response includes a letter of interest, a current Architect/Engineer Questionnaire (GSA Standard Form 330), and a notarized, executed Contractor Affidavit under O.C.G.A § 13-10-91(b)(1) (see attached). No further action beyond the submission of the letter of interest, the SF 330, and the notarized, executed Contractor Affidavit is required or desired for consideration.

(Note: This is not a request for proposal or bid)

Respondents should be an established firm, licensed to practice engineering or architecture with a principal office in the State of Georgia. Firms having more than one office are requested to submit only the qualifications of the office that would produce the contract documents. Criteria for selection consideration will be based on such factors as organization, design ability, past performance, ability to meet time requirements, budget limitations, and professional experience.

Following an initial evaluation of qualifications and performance data, three or more firms considered highly qualified by the department to provide the required professional services will be invited for interviews. Your firm’s proposal is due by the end of your scheduled interview time. It must be sealed and mailed to the address listed above. Your firm will become nonresponsive if the proposal is not received on time.

Written/emailed responses will be considered if received by the GDC point of contact (Barry Gee) at the above address not later than 3 PM, EST, May 2nd, 2023. Hand delivered packages will not be accepted as noted above. Late packages will be considered non-responsive.

Attempts to contact any department representatives in connection with this invitation (other than those individuals designated above) or failure to provide fully responsive submittal information may lead to disqualification.

GDC reserves the right to reject any or all statements of qualifications, and to waive technicalities and informalities at the discretion of GDC.