Notice to Bidders.pdf
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- Solicitation number
- 2138412
- Issued by
- Ulster County, New York
About this file
This is a Notice to Bidders issued by the City of Kingston, Ulster County, New York for Contract No. RFBK 26-29, Harding Avenue Pump Station Emergency Replacement. The project requires replacement of two existing centrifugal pumps with two owner-purchased Cornell 4NNTL-VC5 solids handling centrifugal pumps rated at 7.5 HP, along with associated electrical wiring, suction pipe replacement, and reconnection to existing discharge lines. Sealed bids are due by September 17, 2026 at 10:00 AM, with bids to be opened and read aloud thereafter. A pre-bid conference is scheduled for September 1, 2026 at 11:00 AM at the Harding Avenue Pump Station, 58 Harding Avenue, Kingston, NY, with attendance noted as optional but recommended. Work shall be substantially complete by November 19, 2026 with final payment ready by December 3, 2026, assuming a Notice to Proceed date on or before October 7, 2026. Contract documents are available digitally from the Empire State Purchasing Group website beginning August 24, 2026. All questions and inquiries must be submitted by September 10, 2026 at 4:00 PM.
The contract will be awarded based on the lowest qualified bid. Bid security of not less than five percent of the bid amount is required, with the awarded contractor required to furnish Performance, Payment, and Guarantee Bonds equal to 100% of the accepted bid. No minority-owned business, women-owned business, Service-Disabled Veteran-Owned Business, or Disadvantaged Business Enterprise utilization goals apply to this project. This is a public works project subject to New York State prevailing wage requirements, and contractors and subcontractors must have approved Apprenticeship Agreements pursuant to NYS Labor Law 816.b for contracts exceeding $100,000 for general construction or $350,000 for building trades. The City of Kingston previously awarded an identical or substantially similar contract to CFI Contracting. Sales and compensating use taxes are not to be included in bids. Bidders may not withdraw their bids within 45 days after the opening date.
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Text version
NTB-1 NOTICE TO BIDDERS RFBK 26-29
Harding Avenue Pump Station Emergency Replacement
NOTICE TO BIDDERS
RFBK 26-29
CITY OF KINGSTON
ULSTER COUNTY, NEW YORK
Sealed bids for Contract No. RFBK 26-29, Harding Avenue Pump Station Emergency
Replacement, within the City of Kingston, Ulster County, New York, are sought and requested as set forth in specifications prepared by The Office of the City Engineer. Bids will be received until September 17, 2026 at 10:00 AM. Bids will be opened and read aloud thereafter.
This project includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including but not necessarily limited to the following:
Base Bid:
• Replacement of two (2) existing centrifugal pumps with two (2) Owner Purchased
Cornell 4NNTL-VC5 solids handling centrifugal pumps, 7.5 HP.
• Electrical wiring associated with disconnection of existing pumps and reconnection of
Cornell 4NNTL-VC5 solids handling centrifugal pumps to existing electrical conduit and existing Pump Control Panel in pump house.
• Replacement of existing pump intake with new suction pipe and associated valves and fittings, as shown on Contract Drawings.
• Reconnection of pumps to existing discharge line, as shown on Contract Drawings.
Separate sealed proposals completed on forms provided with the Contract documents shall be received by the City of Kingston, 420 Broadway, Kingston, NY 12401. Bids may be mailed, or sent by overnight carrier, or hand delivered to the address above. The black mailbox outside City
Hall entry door is not an acceptable bid submission location.
Bids received after the designated date and time will be considered unresponsive and returned to the bidder unopened. The sealed bids shall include the completed Bid Form and Bid Bond. The bidder, by signing their proposal, certifies that they are fully aware of State Laws requiring non-collusive bidding. No separate forms will be required, but the actual signing of the proposal includes such a statement and is included in the proposal. The Bidder to whom the Contract is awarded will be required to furnish Performance, Payment and Guarantee Bonds from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The Contract will be awarded based upon the lowest qualified bid. Complete sets of the plans, specifications and bid forms may be obtained on or after August 24, 2026 from the Empire State Purchasing
Group website, https://www.bidnetdirect.com/ Contract documents will ONLY be provided digitally. Hard copies and CD’s will NOT be distributed.
NTB-2 NOTICE TO BIDDERS RFBK 26-29
A Pre-Bid Conference will be held on September 1, 2026 at 11:00 AM at the Harding Avenue
Pump Station, 58 Harding Ave., Kingston NY. Attendance is optional but recommended.
There is NO specific Minority-owned business or woman-owned business utilization goal for this project; however, all necessary affirmative steps to assure that minority businesses, women’s business enterprises and labor surplus area firms are used whenever possible. This is a public works project and prevailing wages as determined by the New York State Department of Labor must be paid.
City of Kingston Resolution # 179 of 2012 requires that for any general construction contract for
$100,000 or more, or for any building trades contract for $350,000 or more, the Contractor and subcontractors must have approved Apprenticeship Agreements pursuant to NYS Labor Law
816.b as outlined in the contract proposal.
All Work shall be sub s t an t i a l l y com p l et e by November 19, 2026 and ready for final payment by December 3, 2026. It shall be assumed the Notice to Proceed date will be on or before October 7, 2026.
The City of Kingston expressly reserves the right to waive any informality in or to accept any bid, or to reject any and all bids, or to award on any or all items, as the interest of the City of
Kingston may appear to require. All bids are subject to final review and approval by the City of
Kingston City Engineer before any award of contract may be made. Receipt of bids by the City shall not be construed as authority to bind the City.
The City of Kingston is an exempt organization under the Tax Laws and is exempt from payment of Sales and Compensating Use Taxes of the State of New York and Cities and Counties of the
State of all materials which are to be incorporated into the project, pursuant to the provisions of the Contract. These taxes are not to be included in the Bid. Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders. No bidder may withdraw their bid within 45 (forty-five) days after the actual date of the opening thereof.
Owner Contact
John Schultheis
City Engineer
Phone: (845) 334-3967
Email: jschultheis@kingston-ny.gov
No questions or inquiries regarding this bid will be accepted after September 10, 2026, at 4:00 PM.
By order of the City of Kingston Common Council. Steven T.
Noble, Mayor
August 19, 2026 mailto:jschultheis@kingston-ny.gov
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