Notice to Bidders.pdf

Form 7554-03

Page NB-1 of NB-3 SUNY Procedure 7554 Rev. November 2025

Notice to Bidders and Newspaper Advertisement

The State University of New York at Upstate Medical University will receive sealed bids for project number 1434 titled UH East and West Parking Garage Repairs until 2:00 p.m. local time on Wednesday, August 5, 2026, at Dr. Sarah Loguen Center, Room 2005, where such proposals will be publicly opened and read aloud.

Delivered to:

Mrs. Jeanie Pender Contracts & Campus Purchasing SUNY Upstate Medical University Dr. Sarah Loguen Center, 2nd floor 650 South Salina Street, Room 2050 Syracuse, New York 13202

Where such proposals will be publicly opened and read aloud. Proposals may be hand delivered or mailed to the above location and must be received at such time.

Scope of work is to include all necessary labor, material and equipment for UH East and West Parking Garage Repairs

The main features of the work shall include, but not limited to the following:

General construction

• Coordinate logistics and provide safety barriers.

• Structural Repairs to the top and bottom surface of the upper most level (Level 5) of the East and West Garage, phased to minimize loss of parking capacity. The repairs include the following work.

o Deep and shallow concrete repairs to horizontal, vertical and overhead surfaces.

o Epoxy crack injection to horizontal, vertical and overhead surfaces.

o Replacement of concrete washes at drive lanes and in areas of drains.

o Replacement of sealant and expansion joints.

o Cleaning the concrete surface and applying a penetrating concrete sealer.

o Repainting the lines to match the existing layout.

• Concrete wash replacement and concrete repairs at the drain replacement locations at all levels.

• Slab on grade replacement at the West Garage in areas around drain line replacements.

• Repairs to the concrete structure in the stairs of both the East and West Garages.

• Concrete cleaning of the upper portion of the facades of the East and West Garages.

• Cleaning of the exterior of both the East and West Bridges.

Plumbing

• Replace area drains, drain piping, risers, and fittings. Piping and fittings to be epoxy coated per specifications.

• Replace floor cleanouts, drains, and trench drains on ground level.

• Replace a check valve on the fire protection system.

• Replace hangers for copper washdown piping with copper/vinyl coated supports.

• Natural gas piping within buildings to be stripped and repainted with rust preventative paint.

Page NB-2 of NB-3 SUNY Procedure 7554

All work on this Contract is to be completed within 545 days after the date of the Notice to Proceed. Refer to Division 1 – General Requirements for bid alternates where the project completion schedule shall be reduced.

Bidding and Contract Documents may be examined free of charge at the campus and at the following locations.

SUNY Upstate, Design and Construction, 650 South Salina Street, 2nd floor, Syracuse, NY 13202.

Complete sets of Contract Documents for bidding may ONLY be obtained from: Syracuse Blueprint Company, Inc., 825 East Genesee Street, Syracuse, NY 13210, Attn: Karen Johnson, E-mail: kjohnson@syracuseblueprint.com, Ph. (315) 476-4084, FAX: (315) 476-7578, Section 143 of the State Finance Law requires payment of a deposit to receive these documents.

Accordingly, a deposit check of $49.50 made payable to SUNY Upstate Medical University, is required. Deposits less than $50.00 are nonrefundable. Deposits will be waived for certified Minority and Women Owned and Service-Disabled Veteran Owned Businesses.

A mandatory site visit is scheduled for Monday, July 13, 2026 @ 10:00 AM with all contractors assembled at the East Parking Garage Bus Shelter, 105 Sarah Louen Street, Syracuse, New York. All potential bidders are advised that they must sign a “Site Visit Form” to verify that they have complied with this requirement of the contract. Failure to fulfill this requirement will disqualify your bid proposal.

Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on communications between the University and potential bidders during the procurement process. Failure to adhere to this provision may result in the disqualification under the NYS Procurement Lobbying Act. all questions pertaining to the solicitation shall be made formally to the designated contact in Contracts & Campus Purchasing: Mrs. Jeanie Pender SUNY - Upstate Medical University, 750 East Adams Street, Syracuse, New York 13210, (315) 464-8706 Fax: (315) 464-4679, PM and Consultant. Contact made to other staff regarding this procurement may disqualify the firm and affect future procurements with government entities in the State of New York. Please refer to the OGS’ (www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html) for more information on this law.

All questions pertaining to the solicitation during the restricted period shall be made formally to each Designated Staff concurrently:

http://www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html

Page NB-3 of NB-3 SUNY Procedure 7554

Contracting Staff Project Manager Consultant

Jeanie Pender Rodney Parks Charles Rau

Contracts Administrator Project Manager Arch Engineering

Contracts & Campus Purchasing Design & Construction Stantec Architecture, Inc.

SUNY Upstate Medical University SUNY Upstate Medical University

750 East Adams Street 750 East Adams Street 61 Commercial Street, Suite100

Syracuse, NY 13210 Syracuse, NY 13210 Rochester, NY 14614

Phone: (315)464-8706

Phone: (315) 464-7365 Phone: (585) 412-5296

Email: Penderj@upstate.edu

Email: ParksR@upstate.edu Email:

Charles.rau@stantec.com

Bids must be submitted in duplicate in accordance with the instructions contained in the Information for Bidders. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid.

It is the policy of the State of New York and the State University of New York to encourage minority business enterprise participation in this project by contractors, subcontractors and suppliers, and all bidders are expected to cooperate in implementing this policy. The selected contractor must comply with M/WBE goals. State University of New York goals are: 13% MBE and 17% WBE participation of the total contract value. State University of New York also has a goal for the Work Force participation: EEO 10% WBE and EEO 10% MBE of total work force on the project.

The State University of New York reserves the right to reject any or all bids.