NOTICE TO BIDDERS-2025 Sodium Hypochlorite.pdf

TOWN OF BETHLEHEM

Parks & Recreation Department

261 Elm Avenue

Delmar, NY 12054

(518) 439-4955 x2131

SODIUM HYPOCHLORITE SOLUTION

Bid Opening

Date: February 5, 2025

Time: 2:00 PM

TOWN OF BETHLEHEM

Parks & Recreation Department

261 Elm Avenue

(518) 439-4955 x2131

COMMODITY: Sodium Hypochlorite Solution

CONTRACT PERIOD: As specified within

SPECIFICATION REFERENCE: As incorporated within

BID OPENING: February 5, 2025

TIME: 2:00 PM

PREPARE YOUR BID FORM USING BLACK INK OR TYPEWRITER. If your bid deviates from the specifications indicate such fact by marking an "X" alongside the amount bid for each item in the price column. Explain such deviations or qualifications; if necessary, attach a separate sheet setting forth such explanation.

Bidders Name:

Address:

Bidders Signature:

Office Title:

Printed or Typed Copy of Signature:

Telephone #:

Fax #:

Email Address:

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Bethlehem hereby invites sealed bids for the furnishing of Sodium Hypochlorite Solution.

Bids will be received up to 2:00PM, February 5, 2025 at which time such bids will be publicly opened and read aloud at the Town Hall, 445 Delaware Avenue, Delmar, New York.

Bids shall be addressed to Kim Whitsitt, Town Clerk, Town of Bethlehem, 445

Delaware Avenue, Delmar, New York 12054. Bids shall be in sealed envelopes which shall bear, on the face thereof, the NAME AND ADDRESS OF THE BIDDER AND SUBJECT OF THE BID.

ORIGINAL AND ONE COPY of each bid shall be submitted.

Bid documents may be obtained via email from, kwhitsitt@townofbethlehem.org.

Bid documents may also be available for download from the Capital Region Purchasing Group through the Town of Bethlehem Website at www.townofbethlehem.org Purchasing Division.

The Town Board reserves the right to waive any informality in or to reject any or all bids.

BY ORDER OF THE TOWN BOARD

OF THE TOWN OF BETHLEHEM

KIM WHITSITT

TOWN CLERK

Dated: January 22, 2025 mailto:kwhitsitt@townofbethlehem.org http://www.townofbethlehem.org/

NON-COLLUSION STATEMENT

Section 103-d

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

By:__________________________

PREPARATION & SUBMISSION OF BID

Bids, in DUPLICATE, shall be submitted on the attached form and shall be addressed to:

Kim Whitsitt, Town Clerk Town of Bethlehem 445 Delaware Avenue Delmar, NY 12054

It is understood and agreed by each bidder that the provisions of Sections 103-a and 103-b of the General Municipal Law shall be a part of any contract entered into pursuant to the foregoing specifications and the Notice to Bidders.

A BID WILL NOT BE CONSIDERED FOR AWARD AND AN AWARD WILL NOT BE MADE

UNLESS THE BID IS ACCOMPANIED BY THE CERTIFICATION REQUIRED BY SECTION 103-D

OF THE GENERAL MUNICIPAL LAW, SUBJECT TO THE EXCEPTION CONTAINED IN

PARAGRAPH (b) OF THE SECTION. A FORM OF THE REQUIRED CERTIFICATION IS ANNEXED

HERETO FOR YOUR INFORMATION AND USE.

All references used are for identification purposes only. Bids shall be on an “OR EQUAL” basis.

The proposal must be made out in corporate or other name of bidder and must be fully and properly executed by an authorized office of the firm or corporation.

The Town Board of the Town of Bethlehem reserves the right to waive any informality in or reject any or all bids when such action is in the best interest of the Town of Bethlehem.

TELEGRAPHIC BIDS WILL NOT BE ACCEPTED.

PURCHASE ORDERS:

Purchase orders are effective and binding upon the contractor when placed in the mail addressed to the Contractor at the address shown herein.

SPECIFICATIONS

It is the intent of this proposal and detailed specifications to describe Sodium Hypochlorite Solution as needed by the Town of Bethlehem.

Bids submitted shall remain in effect for a period of 60 days unless and until either the bidder in writing withdraws his bid or a contract is awarded, whichever is first.

QUANTITY: Quantity shall be approximately 10,000 gallons delivered during the course of the swim season.

PRICE: Price shall be NET, FOB Elm Avenue Park, 261 Elm Avenue, Delmar, NY 12054.

DELIVERY: Sodium Hypochlorite Solution shall be delivered in bulk quantity on a weekly schedule during the months of June and July and August, and at other times on an as requested basis.

When requested, the delivery must be made within 24 hours.

Weekly delivery quantities range from 500 to 1,500 gallons as needed.

ACCEPTABLE SODIUM HYPOCHLORITE ANALYSIS

Chlorine Available Specification Range Grams per liter 152.0-162.0 % Trade 15.20-16.20 % Weight 12.60-13.45 Sodium Hypochlorite, % weight 13.20-14.00 Sodium Hydroxide, % weight 0.20-0.60 Sodium Chloride, % weight 10.50-11.50 Sodium Carbonate, % weight 0.01-0.10 Chlorates NIL Si NIL

CA NIL

Mg NIL Fe, ppm 1.0 Mn, ppm 0.1 Ni, ppm 0.1 Cu, ppm NIL Hg, ppm 0.1

Specific Gravity @ 60 degrees F 1.205-1.215 @ 80 degrees F 1.200-1.210 All raw materials per FCC specifications, with EPA testing, and quality standards adhered to.

AWARD OF BID

Award shall be made exclusive of options; whichever serves the best interest of the Town.

The award shall be made to the lowest responsible bidder who in the sole judgment of the Town of Bethlehem will serve its best interest taking into consideration the reliability of the bidder, the quality of articles proposed to be supplied; their conformity with the specifications; the purposes for which required; and the terms of delivery.

The Town retains the right to reject material quoted which does not meet these specifications.

The Parks and Recreation Department Administrator will address all discrepancies.

Contract Period will commence on date of award of bid, through March 1, 2026. A one year renewal will be available by mutual agreement at the same terms.

BID FORM

Town of Bethlehem County of Albany State of New York

TO: Kim Whitsitt, Town Clerk Town of Bethlehem 445 Delaware Avenue

We hereby submit our proposal for Sodium Hypochlorite Solution.

Base Bid Lump Sum Total Amount:

In words: ___________________________________ dollars PER GALLON, In figures: $________________________________ PER GALLON

Company Name:________________________________________

Address:________________________________________________

Contact Person:_________________________________________

Email address:_________________________________________

Phone #:________________________________________________

Signature:______________________________________________