notice SOW_DRAFT _HouseKeepingSFRS.pdf

US Department of Agriculture (USDA)

Statement of Work

Project THIS IS NOT A REQUEST FOR QUOTE FY2021 ORGANIZATIONAL SERVICES & SUPPORT (FSOS), Housekeeping Services - Sabana Field Research Station (SFRS)

General Information

1.0 Scope of Work

Housekeeping services of the six buildings part of SFRS. Housekeeping services of buildings within SFRS:

Administration, Ecosystems, Laboratories, Researcher offices Modular Unit, Dormitory and Multipurpose. To include but not limited to: sweep & mop floors, dusting, general dusting, trash & recycling pickup, screen & window cleaning, kitchen countertops & sinks, bathrooms, air conditioner filters, outside building perimeter, etc. as per the attached Statement of Work.

2.0 Background

Housekeeping Services at SFRS, Luquillo, Puerto Rico, are in the six buildings part of SFRS, which is located 30 miles from the metropolitan area and takes about 50 minutes by car to get there.

Contractor Requirements

3.0 Technical Requirements / Tasks

Housekeeping tasks as described in section 1 Scope of Work.

4.0 Government Furnished

The contractor will require access to all building facilities at USDA Forests Service International Institute of Tropical Forestry at Sabana Field Research Station, Sabana ward Municipality of Luquillo, Puerto Rico. Access may be restricted during federal holidays, government closures or other agreed upon situational circumstances.

5.0 Deliverables / Schedule. As referenced in the Scope of Work section 1.

Dormitory:

• Sweep and mop floors (including balconies) twice a week

• Removal of soot from walls and ceilings (interior and exterior), as required

• Carpet cleaning interior and exterior twice a week

• Collect and dispose trash twice a week

• Clean and dust furniture twice a week

• Clean interior and exterior doors as well as closet doors weekly

• Clean light fixtures and ceiling fans, as required

• Clean Air Conditioner filters monthly

• Wash bed linen & towels, as required, and wipe washing machine drainages and remove dryer lint

• Clean/wash windows & screens once every quarter

All other Offices & Buildings:

• Sweep and mop floors (including balconies) twice a week

• Removal of soot from walls and ceilings (interior and exterior), as required

• Carpet cleaning interior and exterior twice a week

• Collect and dispose trash twice a week

• Clean and dust office furniture twice a week

• Clean interior and exterior doors, as well as closet doors once a week

• Clean light fixtures and ceiling fans, monthly

• Clean Air Conditioner filters, monthly

Laboratories:

• Clean and dust Laboratory twice a week

• Clean and dust outside of ovens, freezers and refrigerator once a week

• Sweep and mop floors twice a week

• Clean/wash windows & screens once every quarter Avoid countertop surfaces as materials and equipment are part of on-going research

Bathrooms:

• Sweep and mop floors twice a week

• Disinfect, scrub and clean urinals, toilets, showers and sinks twice a week

• Clean mirrors, sinks and counters twice a week

• Wash and/or change shower curtains, as required

• Verify and replace/refill paper towels and toilet paper, weekly

• Verify and refill soap dispensers and bathroom deodorants, weekly

• Scrub and wipe down tiled walls once a week

Kitchens:

• Clean cabinets (outside + inside + top) bi-weekly

• Verify and refill dishwashing detergent, as needed

• Clean kitchen sink and microwave, weekly

• Clean inside of refrigerator, monthly

• Wash kitchen towels monthly, wipe washing machine drainages and remove dryer lint

6.0 Travel

Because of its location and limited accessibility, it is considered a remote location. Local residents work the businesses surrounding the community because many outside businesses do not want to make the trip to this area, and if they did, the costs for travel to the area puts their quotes at a higher bracket than local businesses.

7.0 Contractor’s Key Personnel

Not required.

8.0 Security Requirements

No clearances required.

9.0 Data Rights

Not Applicable.

10.0 Section 508 – Electronic and Information Technology Standards Not Applicable.