Notice_of_Sole_Source_-_Final.pdf

Sole Source Procurement Notification

BPM00006247 Surplus Lines Records Maintenance Services

Arizona Department of

Administration State Procurement Office

1802 West Jackson Street, Number 100

Phoenix, AZ 85007

Description:

In accordance with A.A.C. R2-7-E301(D) Sole Source Procurements, the state procurement administrator shall send notice to registered vendors on the electronic system to invite comments on the sole-source request for three working days. Following this period, the state procurement administrator shall either:

1. Issue written approval, with any conditions or restrictions;

2. Request additional information from the agency chief procurement officer; or

3. Deny the request if input or information received shows that more than one source is available or a reasonable alternative source exists for the procurement need.

Requesting Department: Department of Insurance and Financial Institutions

Suggested Supplier: The Surplus Line Assn of Arizona

Estimated Cost: $10,000,000.00 Aggregate

Brief description of materials or services: A contract with a voluntary domestic organization of Surplus Lines brokers to perform any transaction prescribed in chapter 2, article 5 of [ARS Title 20], including the acceptance or maintenance of the reports required by section 20-408. The Director may allow the Contractor to charge a stamping fee.

The Surplus Lines broker shall pay the stamping fee established pursuant to [ARS §§ 20-167 and 408] directly to the Contractor.

Brief description why there is only one source available: The Surplus Lines Association of Arizona (SLA-AZ) is the only voluntary domestic organization of Surplus Lines brokers in Arizona, and thus, is the only entity with which Arizona law (ARS §§ 20-167

(G) authorizes the Director of Insurance to contract.

Duration of Sole Source procurement: 7/1/2024 to 06/30/2029

How to Respond:

In the event that your Organization is able to provide the requested services described, please respond to BPM006247 via the State of Arizona’s online e-procurement system. Provide a response to the Sole Source Procurement Request in a separate attachment by May 3, 2024 at 4:00 p.m. Local Arizona time.

NOTE: NO RESPONSES WILL BE ACCEPTED AFTER May 3, 2024, AT 4:00 P.M. LOCAL ARIZONA TIME.

If you have any questions, please contact Niki Large at 602-542-1794 or Niki.Large@azdoa.gov. For additional instructions on submitting your response, you may also contact the APP Helpdesk at (602) 542-7600 or visit the State Procurement Office’s Quick Reference Guides (QRGs) at https://spo.az.gov/app/supplier/QRG.

mailto:Niki.Large@azdoa.gov https://spo.az.gov/app/supplier/QRG