Notice of Intent to Sole Source Under SAT (002).docx

NOTICE OF INTENT TO ISSUE SOLE SOURCE AWARD

The Department of Veterans Affairs (VA) intends to issue a sole source contract award to Smiths Detection, Inc., located at 2202 Lakeside Blvd. Edgewood, Maryland 21040, for a period of five years (base and four option years). The contract will be awarded in accordance with FAR 13.106(b)(1)(i). The VA requires preventive maintenance service for two Smiths Detection Heimann X-Ray inspection systems located in Hines, Illinois. This requirement includes priority on-site service support and preventative maintenance to maintain the equipment at peak operating conditions. The sole source's circumstance is due to the critical pieces of equipment that must be maintained and repaired to meet all Original Equipment Manufacturer (OEM) specifications. The OEM does not guarantee parts installed by a 3rd party manufacturer or ensure the system's performance if any 3rd party manufacturer parts are installed. Additionally, if any 3rd party equipment is to be installed, it voids any existing warranty and could compromise the system's total performance. If the system does not operate as intended, results could be detrimental to the safety of those which the system is designed to protect. Therefore, the tasks of the proposed contract can only be completed by Smiths Detection, Inc., the OEM.

This is not a Request for Quote. This is a written notice to inform the public of the Government's intent to award the required services on a sole source basis.

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will typically be considered exclusively to determine whether to conduct a competitive procurement. The VA will not be responsible for any costs incurred by interested parties responding to this notice. Only written responses will be considered. As a result of analyzing responses to this notice, the Government shall determine whether a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) in order to be eligible for an award.

Interested parties that believe they could satisfy the requirements listed above for VA may clearly and unambiguously identify their capability to do so in writing on or before the response date for this notice. This notice of intent is not a solicitation. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition.

Any questions regarding this notice must be submitted in writing via email to robertpaul.reyes@va.gov. All responses to this notice of intent must be submitted so that they are received at robertpaul.reyes@va.gov no later than May 13, 2022, at 9:00 AM EST.