Notice of Intent to Sole Source Synopsis.pdf

1176276 FSA DAFLP Conference in Omaha, NE

Product Service Code (PSC): V231 – Travel/Lodging/Recruitment: Lodging NAICS Code: 721110 – Hotels (except Casino Hotels) and Motels Subject: Notice of Intent to Sole Source – Integrated Lodging and Conference Facilities for DAFLP Training (September 2026)

1. Synopsis of the Requirement

The U.S. Department of Agriculture, Farm Loan Programs (DAFLP) hereby issues this Notice of Intent to award a sole-source, Firm-Fixed-Price contract/purchase order. The Government intends to negotiate exclusively with the vendor identified below to secure integrated hotel lodging rooms and compliant training facility spaces:

• Proposed Contractor: Doubletree by Hilton – Omaha Downtown 1616 Dodge Street, Omaha, NE 68102

• Estimated Period of Performance: September 13-18, 2026

2. Regulatory and Statutory Authority

This acquisition is being conducted as a sole-source action under the simplified procedures for commercial products and services in accordance with FAR Part 12. Under the Revolutionary FAR Overhaul, commercial publicizing and simplified streamlined procedures are fully managed under FAR 12.201-1. The contracting officer has determined that the unique circumstances of this acquisition justify a single-source award beneath the simplified threshold.

3. Description of Requirement and Sole Source Rationale

DAFLP requires a single, fully integrated venue capable of simultaneously housing attendees and providing dedicated classroom training facilities for an essential in-person training event in September 2026.

Comprehensive market research encompassing multiple Federal and commercial properties demonstrated that the proposed vendor is the only source capable of meeting the Government's technical constraints without severe mission disruption. The target property is uniquely qualified due to the following structural requirements:

• Concurrent Capacity: It is the only available venue that maintains an adequate block of guest rooms while simultaneously providing meeting spaces with multiple breakout rooms large enough to hold 191 attendees.

• Strict Calendar Alignment: The vendor is the only compliant entity that confirmed layout availability during the non-negotiable mission window in September 2026.

1176276 FSA DAFLP Conference in Omaha, NE

• Functional Layout Infrastructure: The space provides critical acoustic isolation/privacy necessary for training delivery, continuous audiovisual support, and minimized transit time between the guest rooms and the instructional facility.

4. Submission Instructions for Interested Parties

This announcement constitutes a synopsis of the requirement for information and transparency purposes only. This notice is NOT a request for competitive quotes or proposals, and a formal written solicitation will not be issued.

However, in accordance with federal transparev231ncy guidelines, any responsible source that believes it can meet these integrated requirements may submit a capability statement.

Capability statements must be supported with clear and convincing evidence demonstrating the vendor's ability to concurrently host the specified lodging capacity and training spaces on the exact dates required.

All responses must be received electronically no later than AUGUST 17, 2026 at 12 Noon ET. Submissions must be sent via email to the Point of Contact listed below. Information received will be reviewed solely to determine whether a competitive procurement should be conducted. A determination by the Government not to compete this proposed action based upon responses to this notice is entirely at the discretion of the Government.

5. Point of Contact

• Contracting Officer / Specialist: Crystal Baird

• Email Address: crystal.baird2usda.gov

• Agency: USDA Farm Product and Conservation Acquisitions Division