Notice of Intent to Sole Source- sources sought Beckman.pdf

NOTICE OF INTENT TO SOLE SOURCE

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The Department of Veterans Affairs, Network Contracting Office (NCO) 22, located at 4811 Airport Plaza

Drive, Long Beach, CA 90815 is issuing this Notice of Intent (NOI) to inform industry contractors of the

Government’s intent to execute a Sole Source Award under FAR Part 13 – Simplified Acquisition

Procedures (SAP), specifically FAR Subpart 13.5 – Simplified Procedures for Certain Commercial Items.

The intended Contractor is Beckman Coulter located at 8920 RT 108, Columbia, MD 21045 .

The San Diego VA Healthcare System (VASDHS) requires preventive maintenance, corrective repair service, software support remotely and on-site for the equipment and systems listed below:

EQUIPMENT:

• EQUIPMENT MODEL: Beckman Coulter Aquios CL, EE# 114681, S/N: BC38060

• EQUIPMENT MODEL: Beckman Coulter Aquios CL, EE# 114684, S/N: BC38059

The contractor shall perform on-site preventive maintenance (PM) inspection on equipment/systems as provided for in the contract agreement. PMs will be accomplished in accordance with the Original

Equipment Manufacturer (OEM) recommendations. The contractor shall use OEM certified parts and service engineer/technicians shall be OEM trained and certified on all equipment included in the contract.

• Software support and updates

• Toll free support.

• Unlimited service calls with on-site response within next business day (Monday to Friday 8:00

AM to 5:00 PM excluding holidays).

• All parts covered.

• Travel and labor included.

• Designated Response time 24 hours (next business day) unless otherwise agreed upon by the VA

POC

• Response: All requests for repair service will be considered requests for emergency service unless a statement to the contrary is made by the VA PIOC. An authorized and factory-certified

BCI tech service representative adequately equipped with tools, test instruments, service manuals, and repair parts will arrive at the VASDHS within the designated response time. The service representative may contact VA staff by phone before arrival at the VASDHS. Such contacts, however, will not serve to alter the requirements for arrival on-site except when the request for service is withdrawn by Biomedical Engineering.

Beckman Coulter is the only certified service provider in the United States for Beckman Coulter branded instruments. To maintain the optimal performance of the instrumentation, to ensure reliability and accuracy in clinical testing, and to maintain conformity with the IVD-regulated status of the instrumentation, only new Original Equipment Manufacturer (OEM) parts and authorized reagents supplied by Beckman Coulter are suitable for use on this instrument. Testing is active at VA San Diego and any disruption in service due to prolonged scheduling times will have an immediate effect on the testing capability, disrupting patient care. For these reasons, sole-source contracting is necessary. They are the only contractor able to provide the maintenance and support to this system.

This procurement is being conducted using commercial item procedures pursuant to FAR Part 12 and FAR

Part 13, specifically FAR Subpart13.106-1(b)(1)(i) allowing the Contracting Officer (CO) to solicit from one source.

The North American Industry Classification System (NAICS) for this requirement is, 811219 – Other

Electronic and Precision Equipment Repair and Maintenance. Product of Service Code for this requirement is J065 – Maintenance, Repair, and Rebuilding of Equipment-Medical, Dental, and http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/13.htm#P427_61436

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Veterinary Equipment and Supplies. The Small Business Administration (SBA) size standard for this sector is $20.5 Million.

This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available and telephone requests will not be honored. No award will be made on the basis of unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this action based on this notice is solely within the discretion of the

Government.

All inquiries and concerns must be addressed in writing via e-mail to Kevin Ceponis at

Kevin.Ceponis@va.gov and Joanne Woo at Joanne.Woo@va.gov with the following information referenced in the subject line, PR for 664-25-1-198-0051 – Beckman Coulter Aquios Preventive

Maintenance. A determination by the Government not to compete this proposed procurement based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. All interested parties who are responsible, certified, and capable may identify their interest and may submit capability statement which shall be considered by the agency no later than 10:00 AM Pacific Standard

Time (PST) on Dec 30, 2024 to Kevin Ceponis at Kevin.Ceponis@va.gov and Joanne Woo at

Joann.Woo@va.gov . The interested parties bear full responsibility to ensure complete transmission and timely receipt.

SDVOSB/VOSB respondents.

If respondent is or SDVOSB or VOSB, respondent is encouraged to provide proof of www.vetbiz.gov certification. In addition, SDVOSB/VOSB Contractors are asked to acknowledge that they understand the limitations on sub-contracting pursuant to FAR 52.219-14, Limitations on Sub-Contracting, which will be included in the impending solicitation. Further SDVOSB/VOSB contractors are asked to respond that they are capable of providing the requested services keeping within the parameters of this clause.

Please provide the information below:

Company Name:

DUNS Number:

Address:

Point of Contact Name:

Phone No:

Email:

Business size information

Select all that applies:

Small Business

Emerging Small Business

Small Disadvantaged Business

Certified under Section 8(a) of the Small Business Act

HubZone

Woman Owned mailto:Kevin.Ceponis@va.gov mailto:Joanne.Woo@va.gov mailto:Kevin.Ceponis@va.gov mailto:Joann.Woo@va.gov http://www.vetbiz.gov/

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Certified Service-Disabled Veteran Owned Small Business (registered in VetBiz.gov)

Veteran Owned Small Business (registered in VetBiz.gov)

FSS/ GSA Contract Holder Yes ☐ No ☐

FSS/ GSA Contract Number

Effective Date / Expiration Date

NASA SEWP Contract Holder Yes ☐ No ☐

NASA SEWP Contract Number

Effective Date / Expiration Date