Notice of Intent to Sole Source_ FY26 LGRC Embroidery Machines.pdf

Notice of Intent to Sole Source

FA700026P0035

This is a special notice prepared in accordance with (IAW) the Revolutionary Federal Acquisition Regulation (FAR) Overhaul (hereinafter referred to as RFO) 5.101 – Presolicitation Notice. The contracting office for this notice is the 10th Contracting Squadron, USAF Academy, CO 80840.

The US Air Force Academy (USAFA) intends to award a sole source commercial contract using simplified acquisition procedures IAW RFO part 12 to Barudan America, Inc., 30901 Carter Street, Suite A, Solon, OH 44139. The authority for this non-competitive award is 10 USC 2304(c)(1), only one responsible source. The NAICS code for this requirement is 333248 and the PSC is 3530. The size standard as defined by the U.S. Small Business Administration is 750 employees. This notice incorporates provisions and clauses that are in effect through the RFO effective 1 February 2026. The Government has deemed Barudan America, Inc. (Barudan) to be a responsible contractor with respect to performance.

a. Only one responsible source and no other item will satisfy the USAFA requirement.

b. A comprehensive market survey was conducted to identify potential vendors for the required equipment. This research included a detailed search of the General Services Administration (GSA) Advantage! website and other government supply sources. The market research concluded that Barudan is the only vendor capable of meeting the government's requirements for the following reasons:

• Exclusive Distributorship: Barudan is the sole manufacturer and the only authorized distributor of the required machines within the Colorado region.

There are no other vendors authorized to sell this equipment.

Procurement from a source other than Barudan would result in substantial duplication of costs and unacceptable delays in fulfilling the agency's requirements.

The rationale is detailed below:

• Standardization and Interoperability: Due to the increased embroidery requirements for support to OCP/USSF uniforms, the USAFA cadet tailor shop requires 2 additional embroidery machines. The cadet tailor shop currently has 6 Barudan embroidery machines that are controlled by a single computer. Purchasing additional Barudan brand machines will enable the tailor shop to control all the embroidery machines from a single computer.

The computer comes with pre-installed software to manage up to 8 machines with the included Ethernet switch. Therefore, Barudan brand embroidery machines are required because using any other brand would necessitate replacing all of the embroidery equipment which would be cost prohibitive. Furthermore, the Barudan machines come with an industry leading 5-3-2 warranty with the option to purchase extended warranties when the original warranty expires.

• Operational Efficiency and Training: The tailor shop's contract personnel are extensively trained and proficient in the operation and maintenance of Barudan machinery. Introducing a different brand would mandate a new, costly training program. This would not only incur direct financial costs but also result in increased lead times for current workloads and disrupt the compact operational schedule required for tailoring and pressing services.

These delays would negatively impact the mission-critical support provided by the tailor shop.

Based on the information above, Barudan is the only responsible source capable of providing the required equipment without causing significant operational disruption and incurring substantial and avoidable costs for equipment overhaul and personnel retraining. Therefore, it is in the government's best interest to procure the two embroidery machines directly from Barudan on a sole-source basis.

c. This request is issued for 10th Logistics Readiness Squadron. Anticipated award on or before 30 September 2026 (subject to availability of funds) as a firm fixed-price purchase order.

REQUIREMENT:

Line Item Description Quantity Unit of Issue 0001 Barudan Single Head Embroidery Machine package including: (Qty 1) - BEKT-S1501CBIII Barudan CB3 Single Head Embroidery Machine 360x500mm Sewing Field, up to 1300 stitches per minute. KT Automat with Color Touchscreen LCD, USB and LAN ports Included Accessories are:

(2) 12cm Hoops(ZFR9112A520A)

(2) 15cm Hoops (ZFR9115A520A)

(2) 18cm Hoops(ZFR9118A520A)

(2) 300x290 Hoops (ZFR92300290A52A)

(2) 380x438 Hoops (ZFR92380438A520A )

2 Each

5-3-2 Warranty on all Barudan Machine Models Decline Caps

0002 Cart with Wheels for Barudan CB3 2 Each 0003 Table Set for BEKT-S1501CB3 (mk 8 trimmer) 2 Each 0005 Multi-Emblem Camp (Rl-1/2) 2"x4" (6 window)

(requires adapter) [EFP007028] 2 Each

0006 Clamp Adapter QS/Set (Required for all QS Models)**[EFP007021

2 Each

0007 Strap Clamp for Military Name Tapes 8" 2 Each 0008 BNET Workgroup 100 Software - supports up to

100 LAN connections (includes Installation and training on Single Head Barudan Machine, 2 days)

1 Each

A SOLICITATION WILL NOT BE POSTED. Based on market research conducted, the Government intends to proceed with this sole source action. This synopsis is for informational purposes only and does not constitute a solicitation for bids or proposals.

DO NOT submit a bid/quote at this time. IAW RFO 12.102(a), a separate Justification and Approval will not be posted as this requirement is valued below the Simplified Acquisition Threshold (SAT).

All responsible sources may submit a capability statement. Interested concerns must show clear and convincing evidence that competition of this requirement would be advantageous to the Government. Oral communications are not acceptable in response to this notice. A determination by the Government not to compete this proposed requirement is solely within the discretion of the Government.

Responses and questions regarding this notice of intent to sole source shall be submitted to wanda.farr@us.af.mil AND danielle.hyde.2@us.af.mil no later than 10:00 AM, MDT on 20 April 2026. Responses received after this will be considered late IAW RFO 52.212-1(c) and will not be answered. Contractors must have a current registration with the System for Award Management (SAM) at http://sam.gov/. The Government bears no legal liability for any costs incurred by responding to this notice.

mailto:wanda.farr@us.af.mil mailto:danielle.hyde.2@us.af.mil