Notice of Intent to Sole Source.pdf

Notice of Intent to Sole Source

HT941026N0077

THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE SUPPLY CONTRACT AND IS

NOT A REQUEST FOR COMPETITIVE QUOTES. The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division – West (HCD-W), San Diego, intends to negotiate and award a firm fixed price contract for Stryker Neptune Rover & Docker Repair Services in accordance with Federal Acquisition Regulation Overhaul (RFO) 12.102(a), for purchases valued at or below the simplified acquisition threshold, only one source reasonably available to:

Styker Sales, LLC 1941 Stryker WAY Portage, Michigan 49002

The North American Industry Classification System (NAICS) code for this requirement is 811210 - Electronic and Precision Equipment Repair and Maintenance; the business size standard is $34.0M. The Product Service Code (PSC) is J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies.

The objective of this sole source award is to procure a one-time repair service of highly specialized medical equipment: Qty 5 Stryker Neptune Rover 3 units and Qty 2 Docker 2 units, currently utilized by the Main Operating Room (MOR) Department at U.S. Naval Hospital Okinawa (USNHO).

Stryker Instruments is the Original Equipment Manufacturer (OEM) and is the sole manufacturer, servicer, and parts provider for the Neptune product line. Only technicians directly employed or explicitly contracted by Stryker are certified to perform repairs on these specific devices. Utilizing unauthorized, non-certified third-party vendors to repair this mission-critical medical equipment poses an unacceptable risk to equipment integrity and patient safety.

The proposed contractor possesses unique and exclusive qualifications that no other vendor can provide:

• Proprietary Knowledge: Stryker holds the proprietary rights to the engineering schematics, internal software/firmware, and specialized diagnostic tools required to safely resolve the complete failures and intermittent malfunctions of the Neptune 2 Dockers, as well as the critical internal buildup issues within the Neptune 3 Rovers.

• OEM Certified Technicians: Maintenance and repairs on these systems must be performed exclusively by OEM-trained and certified Field Service Engineers. Utilizing unauthorized third-party vendors would void the equipment warranties, violate OEM safety specifications, and introduce unacceptable clinical risks during surgical procedures.

• Exclusive Parts Distribution: Stryker does not sell or distribute the necessary internal replacement components to any third-party repair organizations. Only Stryker can source and install the exact OEM parts required to restore the equipment.

Period of Performance will start 01 August 2026 to 31 July 2027 for one time repair services.

Equipment Repair Services:

Manufacture Model Serial# ECN# Stryker Instruments Neptune 3 2012709053 129991

Stryker Instruments Neptune 3 2021014783 130230 Stryker Instruments Neptune 3 2023801643 130231 Stryker Instruments Neptune 3 2227715903 132989 Stryker Instruments Neptune 3 2228302213 132990 Stryker Instruments Docking Station 2001402063 128876 Stryker Instruments Docking Station 1931020663 128875

The work shall be performed at:

U. S. Naval Hospital Okinawa, Japan Medical Repair, Bldg. 960 Camp Foster, Ginowan-Shi, Isa Okinawa, Japan 901-2221

Based on market research, Styker Sales, LLC is the only source that can meet the Government’s minimum requirements for Stryker Neptune Rover & Docker repair services.

This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and convincing evidence that clearly demonstrates the capability to provide the required services to USNHO.

Capability statements shall not exceed six (8.5 x 11 inch) pages using a font size no smaller than 10-point.

All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order.

If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft Word or Adobe PDF attachment to April L. Delmendo at april.l.delmendo.civ@health.mil. The closing date for challenges is no later than 10:00am Pacific Time, 08 July 2026.

mailto:april.l.delmendo.civ@health.mil