NOTICE OF INTENT to Sole Source.pdf

NOTICE OF INTENT to Sole Source

1. SOLICITATION NUMBER: NIMH25002442

TITLE: Professional Service Contract for first call maintenance and service of General Electric MRI Scanners in the Functional MRI Facility

2. CLASSIFICATION CODE:J066 Maintenance/Repair/Rebuild of Equipment-

Instruments and Laboratory Equipment

NAICS CODE: 811210 – Electronic and Precision Equipment Repair and Maintenance

3. RESPONSE DATE: September 12, 2025, at 12:00 PM EST

4. PRIMARY POINT OF CONTACT:

Joe Kennedy Joseph.kennedy@nih.gov Phone: 262-391-7630

5. DESCRIPTION:

INTRODUCTION

This is a notice of intent, not a request for a quotation.

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT)

SYNOPSIS TO AWARD A CONTRACT WITHOUT PROVIDING FOR FULL OR

OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute of Mental Health (NIMH) intends to negotiate on a sole source basis with Burge Bradford, for one base year and three option years.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

and SET ASIDE STATUS

The intended procurement is classified under NAICS code 811210 – Electronic and Precision Equipment Repair and Maintenance with a Size Standard of $34M.

This intended procurement will be a small business set-aside requirement.

REGULATORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures. Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6—Competition Requirements. FAR Subpart 13.106-1 (b) Soliciting from a single source provides that: For purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source IF the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name OR industrial mobilization).

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) Number 2025-04, dated May 12, 2025.

DESCRIPTION OF REQUIREMENT

Purchase Description

This MRI Service Field Engineer position will provide for an experienced MRI

Service Field Engineer at the center to perform first call hardware and software troubleshooting, repairs, and quarterly preventive maintenance and quality control procedures on the facility’s GE 3T scanners. Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

Specific Requirements

1. Possess all skills necessary to accomplish the tasks and deliverables described in this Statement of Work (SOW)

2. Possess a minimum of 5 years’ experience as a field engineer for

GE’s MRI service group

3. Possess all of GE’s necessary training to certify being able to service

GE 3T MRI Scanners

4. Take first call service calls for all issues on FMRIF’s GE scanners

5. Diagnose and provide initial short-term repairs with referral for more involved maintenance and repairs requiring factory support

6. Function as an expert regarding the maintenance, repair, and upkeep of the FMRIF’s GE scanners

7. Perform quarterly preventative maintenance on the FMRIF’s GE scanners

8. Provide the general tools and equipment necessary to perform the above.

9. Advise and guide FMRIF staff on enhancements and modifications to

FMRIF-owned GE MRI scanners.

10. Support staff modifications and enhancements on FMRIF-owned GE

MRI scanners through all maintenance and service events on these scanners.

Salient Characteristics:

- N/A

Quantity:

• Two (2) Lux Fiber Photometry Workstations: 6-Channel LED Driver, 4

Photosensor Inputs

• Twelve (12) Lux Integrated LEDs

• Eight (8) Lux Integrated Photosensors with Lens

• Two (2) Integrated Power Meters

• Four (4) Fiber Cable Kits

• Four (4) Lux 6-port optical manifold

• Two (2) External bleach boxes

• One (1) Experiment control workstation

Period of Performance

The proposed period of performance shall be one base year and three option years.

Base: 9/30/25 – 9/29/26

OP1: 9/30/26 – 9/29/27

OP2: 9/30/27 – 9/29/28

OP3: 9/30/28 – 9/29/29

LEVEL OF EFFORT:

MRI Service Field Engineer. 120 hours over the period of performance.

GOVERNMENT RESPONSIBILITIES

The government will provide workspace and office equipment such as laptop computer, phones, and printing services. The contractor will require access to the NIH campus, bldg 10, NMR center, FMRIF, which will be granted by the government. Government furnished data will include all aspects of scanner operation to help diagnose service issues, for example, type of software or experiment being run at the tiem the problem or service issue was observed. Necessary applications include various GE operational and/or research oriented technical, quality control, and scanner interfaces, provided by the government as part of the maintained equipment, and office and VPN access software.

DELIVERY OR DELIVERABLES

For purposes of this acquisition, deliverables equate to timely completion of any of the duties under “specific requirements”, 4 – 7. To reiterate:

Take first call service calls for all issues on FMRIF’s GE scanners, within 24 hours

Diagnose and provide initial short-term repairs with referral for more involved maintenance and repairs requiring factory support, in a timely manner

Function as an expert regarding the maintenance, repair, and upkeep of the GE scanners, in a timely manner

Perform quarterly preventative maintenance on the FMRIF’s GE Scanners, providing briefing to FMRIF staff findings and corrective measures within a timely manner, normally in person while on site, after completion of maintenance

REPORTING REQUIREMENTS

NA

OTHER CONSIDERATIONS

Key personnel:

One MRI Service Field Engineer

Information System Security Plan:

Contractor will utilize an NIH laptop computer in pursuit of his duties and have normal

NIH email account access. The security plan will consist of the normal training, refreshers, rules, and guidelines that all NIH account holders receive

Data Rights:

Section 508—Electronic and Information Technology Standards:

Contractor will utilize an NIH laptop computer in pursuit of his duties and have normal

NIH email account access. The security plan will consist of the normal training, refreshers, rules, and guidelines that all NIH account holders receive

Publications and Publicity:

Confidentiality of Information:

(INCLUDING BRAND-NAME) DETERMINATION

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted. Specifically, Burge Bradford is the only vendor in the marketplace that can provide the services required by the National Institute of Health.

The intended source is:

Burge Bradford 2918 Timber Ridge Dr, Mount Airy, MD 21771

The knowledge and ability to implement and support such customizations is critical, as FMRIF scanners do not remain in the state they are delivered from the vendor. Modifications to both hardware and software are necessary to support the work done in the FMRIF, to advance both MRI Physics and Neuroscience research. There are no other sources with the combination of training, experience, and familiarity of the NMR center scanning environment and operation, in-depth knowledge of GE system customizations necessary for research, and the specific needs of the FMRIF scanning platforms. The contract person is already skilled in all technical aspects of the facility GE 3T scanners and equipment. A lengthy period of training and familiarization would be necessary by another incumbent in order to approach the level of competence and technical acumen necessary to perform maintenance on the highly specialized platforms in the FMRIF.

Only this suggested source can furnish the requirements, to the exclusion of other sources, because only this source is able to satisfy all procurement requirements.

CLOSING STATEMENT

THIS SYNOPSIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. However, interested parties may identify their interest and capability to respond to this notice.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. The information received will normally be considered solely for the purpose of determining whether to proceed on a non-competitive basis or to conduct competitive procurement.

Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Unique Entity ID UEI), the Taxpayer Identification Number (TIN), and the certification of business size.

Responses must include the place of manufacturing (i.e. address if supply/equipment is a domestic end product and includes country of manufacture). All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

All responses must be received by the closing date and time of this announcement and must reference the solicitation number, NIMH25002442.

Responses must be submitted electronically to Joe Kennedy, Contract Specialist, at joseph.kennedy@nih.gov

U.S. Mail and fax responses will not be accepted.

mailto:joseph.kennedy@nih.gov