Notice of Intent to Sole Source.pdf

PRE-SOLICITATION NON-COMPETITIVE –

Notice of Intent to Sole Source

1. SOLICITATION NUMBER: 75N95025Q00027

2. TITLE: Preventive Maintenance and Service Package for the Mediso nanoScan PET/CT animal imager.

3. RESPONSE DATE: December 2, 2024, at 3:00 pm EST.

4. PRIMARY POINT OF CONTACT:

Andrew Varley Andrew.Varley@nih.gov Phone: 301-827-5851

I. INTRODUCTION:

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT)

SYNOPSIS TO AWARD A CONTRACT WITHOUT PROVIDING FOR FULL OR

OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute on Drug Abuse (NIDA), NIDA Section, Contracts Management Branch Green intends to negotiate and award a purchase order without providing for full and open competition to Mediso USA, LLC. . The purpose of this acquisition will be to provide the National Institute on Drug Abuse (NIDA) with maintenance and repair services for the Mediso nanoScan PET/CT animal imager (serial number NJ- 708031-PC) to perform imaging study on preclinical models. The animal imager is currently in use by the Neuroimaging Research Branch, National Institute on Drug Abuse – Intramural Research Program.

II. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE and

SET ASIDE STATUS

NAICS code 811219 - Other Electronic and Precision Equipment Repair and Maintenance with a business size standard classification of $22 M. This acquisition is NOT set aside for small businesses.

III. REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2025-01 dated 11-12-2024.

This acquisition is conducted under the procedures prescribed in FAR subpart 13.

Simplified Acquisition Procedures and FAR subpart 12—Acquisition of Commercial Items at an amount exceeding the SAT, and not exceeding $7 million.

IV. STATUTORY AUTHORITY

This acquisition is for a commercial item or service and is conducted under the authority of the FAR Subpart 13—Simplified Procedures for Commercial Items and the statutory authority of [specify the applicable authority: (1) FAR 6.302-1—Only one responsible source and no other supplies or services will satisfy agency requirements 41 U.S.C. 3304 (a)(1).

mailto:Andrew.Varley@nih.gov

V. DESCRIPTION OF REQUIREMENT:

A. PURPOSE AND OBJECTIVES:

The purpose of this requirement is to provide the National Institute on Drug Abuse, Neuroimaging Research Branch (NIDA-NRB) with an acquisition of a maintenance service contract to support the operation of a Mediso nanoScan PET/CT animal imager. The goal of the NIDA-NRB of the NIDA IRP is to better understand the neurobiological mechanisms of drug addiction, the neural consequences of short and long-term drug use, and the potential reversibility of these neuroadaptations.

The goal of the Neuroimaging Research Branch (NRB) is to better understand the neurobiological antecedents of illicit drug use and abuse, the neuronal consequences of short and long-term drug use and the potential reversibility of these neuroadaptations. The major paradigm employed towards this goal is the development and application of novel neuroimaging tools, predominantly MRI based but also employing PET and EEG, applied together with behavioral, cognitive and pharmacological manipulations and genetic investigations in both preclinical and human based protocols. Advanced MRI acquisition pulse sequences and novel analysis strategies are developed and applied in both human and preclinical models in an integrated translational approach to understand the causations of drug taking along with the acute and long-term consequences of such use. Healthy, disease free individuals and those with various drug dependence disorders are studied. The long-term objective of this research is to inform the development of better behavioral and pharmacological interventions to treat substance abuse and help prevent vulnerable individuals from initiating drug use.

B. PERIOD OF PERFORMANCE:

NIDA anticipates a firm fixed price purchase order. This requirement shall consist of a 12-month base period and (4) 12-month option periods plus additional option quantities. The estimated period of performance shall be as follows:

Base Period: February 10, 2025 – February 9, 2026 Option Period 1: February 10, 2026 – February 9, 2027 Option Period 2: February 10, 2027 – February 9, 2028 Option Period 3: February 10, 2028 – February 9, 2029 Option Period 4: February 10, 2029 – February 9, 2030

C. PROJECT REQUIREMENTS:

The Contractor shall be responsible for preventative maintenance and on-demand repair services for the Mediso nanoScan PET/CT Animal Imager Scanner (Serial Number NJ-708031-PC).

The service may only be completed by an authorized service provider for the nanoScan PET/CT Animal Imager.

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

The Contactor shall provide:

1. Diagnostic Service and On-Site Field Service as needed by a Mediso certified technician qualified to perform maintenance on the NRB’s Mediso nanoScan PET/CT (Serial Number NJ-708031-PC).

2. Onsite preventative maintenance planned and scheduled at least once per period of performance. Such preventive maintenance shall be in accordance with the manufacturer’s recommendations and shall be equal to maintenance provided to commercial customers for the same models. Service calls shall not replace the necessity for scheduled Annual Maintenance.

3. Telephone support and remote troubleshooting.

4. Software upgrades for VivoQuant licenses.

5. Equipment Repair and Replacement parts, as needed.

6. Emergency assessment and repair, as needed.

7. The Contractor shall schedule and perform onsite preventive maintenance from 8:00 am – 5:00 pm Monday through Friday, excluding Federal holidays.

8. The Contractor shall notify the COR in advance of making preventive maintenance inspections.

SPECIFIC REQUIREMENTS:

1. Preventive Maintenance: The Contractor shall provide

a. preventive maintenance to the PET scanner once per year.

b. All visits shall include labor and travel with no additional cost to the government.

c. Assessment and evaluation of overall functionality of the scanner, and system re-calibration

d. Preventive Replacment of working parts as necessary, to prevent future failures

2. Repair services for all parts of the equipment, which includes the following:

a. The contractor must have either an adequate supply of parts in stock and readily available to the service technicians or be able to obtain any required part within 48 hours of the service technician assessment

b. The service technicians need to be OEM trained and qualified

c. All service is to be warranted for 6 months and any replacement part must have at least a 12-month warranty

Contractor shall have access to proprietary parts and test instrumentation for effective repair in case of malfunction. Technical performance requirements include system coverage on the subject equipment by Original Equipment Manufacturer (OEM) factory-trained, authorized technicians and providers of any required parts and software or proprietary diagnostic software and software enhancements must be OEM certified (new or like-new) and compatible with the subject equipment.

Contractor shall be required to provide written documentation in achieving this statement of work during the period of performance. The original documentation shall be provided by the vendor to show they completed service.

Service shall include labor and parts coverage, extended coverage hours, on-site labor response, technical telephone response (call-back to schedule), and planned maintenance, diagnostics software license and service documentation, and preferred labor rate.

VI. CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION

(INCLUDING BRAND-NAME) DETERMINATION

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted. Specifically, Mediso USA, LLC. is the only vendor in the marketplace that can provide the services required by NIDA. The equipment is proprietary to its manufacturer, Mediso USA, LLC, and this company is the sole provider of maintenance for this equipment.

In accordance with FAR part 10, extensive market research was conducted to reach this determination. Additionally, contacts with knowledgeable individuals both in industry and Government, as well as reviews of available product literature, revealed no other sources. Finally, a review of the GSA Advantage, Dynamic Small Business Search, and previous government acquisitions returned no results that meet all of the requirements. Therefore, only Mediso USA, LLC. is capable of meeting the needs of this requirement.

The intended source is:

Mediso USA, LLC.

1530 Wilson Boulevard Arlington, VA 22209 United States of America

VII. CLOSING STATEMENT

THIS SYNOPSIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. However, interested parties may identify their interest and capability to respond to this notice.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response.

Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the

System for Award Management (SAM) www.sam.gov.

All responses must be received by the closing date and time of this announcement and must reference the solicitation number, 75N95025Q00027. Responses must be submitted electronically to Andrew Varley, Contract Specialist at Andrew.Varley@nih.gov.

mailto:Andrew.Varley@nih.gov