Notice of Intent to Sole Source- Autopsy Services.pdf

NOTICE OF INTENT TO SOLE SOURCE

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The Department of Veterans Affairs, Network Contracting Office (NCO) 22, located at 4811 Airport Plaza Drive, Long Beach, CA 90815 is issuing this Notice of Intent (NOI) to inform industry contractors of the Government’s intent to execute a Sole Source Award under FAR Part 13 – Simplified Acquisition Procedures (SAP), specifically FAR Subpart 13.5 – Simplified Procedures for Certain Commercial Items.

The intended Contractor is Banner University Medical Group located at 2701 E Elvira Rd Tucson Az

The Southern Arizona VA Health Care System (SAVAHCS) and Phoenix VA Health Care System (PVAHCS) requires an autopsy service contract as the need arises. This service is for non-forensic autopsies full, non-forensic CPT 88027 and partial, non-forensic CPT 88036. When an autopsy is required, SAVAHCS and PHXVAHCS will arrange for transport of the deceased to the Contractor’s facility for performance of this service. Upon autopsy completion, the contractor shall transport the deceased remains to the funeral home designated by the family within a 100-mile radius of Tucson/ Phoenix, AZ area. The performance of this service shall be done within two (2) working days of receipt of the body.

The contractor shall be Clinical Laboratory Improvements Amendments (CLIA) and the Joint Commission (TJC) accredited and the personnel performing the service shall have a valid state medical license, board certified by the Board of Pathology, and have privileges at the service location. The Contractor shall maintain accurate patient identification, provide autopsy service as requested, and confirm that SAVAHCS and PHXVAHCS, as appropriate, receive autopsy reports. Compliance is monitored by incident and error tracking as part of the SAVAHCS and PHXVAHCS Laboratory regular QA process.

Preliminary anatomic diagnoses shall be faxed to SAVAHCS and PHXVAHCS, as applicable, within two

(2) working days of the receipt of the body. Exceptions to this requirement are the contractors established holidays that do not coincide with Federal holidays. Greater than 50% of the autopsy reports shall be received and reports received within thirty (30) business days. 100% of final reports shall be received by SAVAHCS and PHXVAHCS within sixty (60) business days. Medical records and other patient information shall be provided pursuant to VA policy and standards which are designed to protect the confidentiality of the patient’s medical records in accordance with applicable state and federal laws and recognized standards of professional practice.

As the standard of care for autopsy services has changed over the years and the requirement for expertise has increased, communities have centralized their facilities providing this service. UPH/Banner is the only provider of this type of service in the entire Southern Arizona community; they also provide these services to the Banner facilities in Phoenix as well as the Phoenix VA. Other community facilities were contacted concerning autopsy services; Banner is the only provider of this type of service in the entire Southern Arizona community and provides autopsy services to all medical facilities in the Tucson community; they also provide these services to the Banner facilities in Phoenix as well as the Phoenix, VA.

This procurement is being conducted using commercial item procedures pursuant to FAR Part 12 and FAR Part 13, specifically FAR Subpart13.106-1(b)(1)(i) allowing the Contracting Officer (CO) to solicit from one source.

The North American Industry Classification System (NAICS) for this requirement is, 621111 –Office of Physicians (except Mental Health Specialists) Product of Service Code for this requirement is Q515 – Medical – Pathology. The Small Business Administration (SBA) size standard for this sector is $11 Million.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/13.htm#P427_61436

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This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available and telephone requests will not be honored. No award will be made on the basis of unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this action based on this notice is solely within the discretion of the Government.

All inquiries and concerns must be addressed in writing via e-mail to Joanne Woo at joanne.woo@va.gov with the following information referenced in the subject line, 36C26221Q0597 Autopsy Services. A determination by the Government not to compete this proposed procurement based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. All interested parties who are responsible, certified, and capable may identify their interest and may submit capability statement which shall be considered by the agency no later than 4:00 PM Pacific Standard Time (PST) on April 16, 2021 to Joanne Woo at joanne.woo@va.gov . The interested parties bear full responsibility to ensure complete transmission and timely receipt.

SDVOSB/VOSB respondents.

If respondent is or SDVOSB or VOSB, respondent is encouraged to provide proof of www.vetbiz.gov certification. In addition, SDVOSB/VOSB Contractors are asked to acknowledge that they understand the limitations on sub-contracting pursuant to FAR 52.219-14, Limitations on Sub-Contracting, which will be included in the impending solicitation. Further SDVOSB/VOSB contractors are asked to respond that they are capable of providing the requested services keeping within the parameters of this clause.

Please provide the information below:

Company Name:

DUNS Number:

Address:

Point of Contact Name:

Phone No:

Email:

Business size information Select all that applies:

Small Business Emerging Small Business Small Disadvantaged Business Certified under Section 8(a) of the Small Business Act HubZone Woman Owned Certified Service-Disabled Veteran Owned Small Business (registered in VetBiz.gov) Veteran Owned Small Business (registered in VetBiz.gov)

FSS/ GSA Contract Holder Yes ☐ No ☐ FSS/ GSA Contract Number mailto:joanne.woo@va.gov mailto:joanne.woo@va.gov http://www.vetbiz.gov/

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Effective Date / Expiration Date

NASA SEWP Contract Holder Yes ☐ No ☐ NASA SEWP Contract Number Effective Date / Expiration Date