Notice of Intent to Sole Source 36C25626Q0401.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* J066--Notice of Intent to Sole Source - Service Agreement for Cepheid GeneXpert XVI Analyzer

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q0401

RESPONSE DATE/TIME/ZONE 02-19-2026 3:00PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* J066

NAICS CODE* 811210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Tammy DeMille tammy.demille@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS tammy.demille@va.gov EMAIL DESCRIPTION Contract Specialist

DESCRIPTION

This notice is being published in accordance with Federal Acquisition Regulation (FAR) Part

5.101 (a) (2) requiring dissemination of information on proposed contract actions. This notice of intent to award a sole-source contract pursuant FAR 13.106-1(b)(1)(i), for purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

The Alexandria Veterans Affairs Medical Center in Pineville, Louisiana, has a requirement for a 1-year Base period and four 1-year option periods for support services for one (1) Government-owned Cepheid GeneXpert XVI Analyzer, serial number 840509. Support services include:

a. On-Site Visits:

i. On-site response time <4 days

ii. Business hour coverage (8:00 a.m.-5:00 p.m, site local time, Monday-Friday)

iii. Unlimited on-site labor by Cepheid certified engineer

b. Preventative Maintenance (PM):

i. PM and performance check performed by Cepheid certified engineer

1) Replace worn module ejectors

2) Lubricate moving parts

3) Replace fan filters

4) Brush clean module optics

5) Replace automation batteries (if necessary)

6) Xpert Check

ii. 1x annual performance check kit

iii. Remote support for performance check and PM

c. Technical Phone Support:

i. Business hour support (8:00 a.m.-5:00 p.m., site local time, Monday-Friday)

d. Repair:

i. Instrument swap

ii. Cepheid certified engineer swap modules

iii. Labor by Cepheid certified engineer – all other parts

iv. OEM Parts, Materials, and required Software upgrades – unlimited

v. Labor – unlimited

e. System Certification:

i. Installation Qualification (IQ)

f. This service plan does not include:

i. Guaranteed uptime

ii. Weekend and holiday coverage

iii. Weekend and holiday phone support

iv. Loaner instruments

v. Relocation of instrument

Period of Performance - Base Year: Feb 22, 2026 – Feb 21, 2027

Option Year 1: Feb 22, 2027 – Feb 21, 2028 Option Year 2: Feb 22, 2028 – Feb 21, 2029 Option Year 3: Feb 22, 2029 – Feb 21, 2030 Option Year 4: Feb 22, 2030 – Feb 21, 2031

The Government intends to award a firm-fixed price contract to CEPHEID, 904 East Caribbean Drive, Sunnyvale, California, 94089-1189.

A determination by the government not to compete this proposed contract action based upon responses to this notice is solely within the discretion of the Government. This Notice of Intent is not a request for competitive proposals. This is a written notice to inform the public of the Governments intent to award on a sole source basis. Interested parties may identify their interest and capability to respond to the requirement. Any response to this notice must show clear and convincing evidence that competition will be advantageous to the Government. Please contact Tammy DeMille, Contract Specialist at tammy.demille@va.gov with responses or questions regarding this requirement. This notice will close on Thursday, February 19, 2026, 3:00PM Central Standard Time (CST).