Notice of Intent to Award Sole Source_3 June.pdf

NOTICE OF INTENT TO AWARD SOLE SOURCE

The solicitation number is FA8601-22-Q-0094. The NAICS Code is 531120 – Lessors of

Nonresidential Buildings.

The Government (AFLCMC/PZIBB) intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b). The proposed source is “Wright State University

Nutter Center (Nutter Center)” The procurement is a venue rental for a formal military ceremony. This notice is being published for informational purposes only and is not a request for competitive quotations; however, any quotations received by the response date specified in this notice may be considered by the Government. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether or not to conduct a competitive procurement.

Quotations should be e-mailed to Melanie Crump and Joseph Sbarra by 1:00PM EST on 9 June 2022. Any questions should be directed to Melanie Crump by e-mail at melanie.crump@us.af.mil and Joseph Sbarra at joseph.sbarra@us.af.mil. Be advised that all correspondence sent via e-mail must contain the subject line: “FA8601-22-Q-

0094 – Venue Rental"

The entire communication must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base (WPAFB) are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at WPAFB. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.

ATTACHMENTS:

1. Statement of Work

2. Redacted Single Source Justification

Attachment 1 – Statement of Work Solicitation FA8601-22-Q-0094

STATEMENT OF WORK

National Space Intelligence Center (NSIC) Activation Ceremony

20 May 2022

1.0. BACKGROUND: The National Space Intelligence Center (NSIC) is the planned service intelligence center for, and future Delta of, the United States Space Force. NSIC serves as the nation’s space-focused scientific and technical intelligence center for the US Intelligence

Community. It provides foundational intelligence support regarding foreign space & counterspace capabilities, intentions, and doctrine supporting warfighters, acquisitions, and policymakers. This event culminates the activation of the Intelligence Community’s newest service intelligence center and the transfer of two squadrons to the USSF and NSIC.

2.0. SCOPE: NSIC has a requirement for conference facility rental within a 10 mile radius of

Wright-Patterson Air Force Base in Dayton, OH to support a formal military ceremony not to exceed three (3) hours in length, with a reception following the ceremony not to exceed two

(2) hours in length. The amount of time needed before and after the ceremony outlined herein shall be decided upon between government and contractor points of contact as deemed appropriate. The ceremony shall be hosted indoors and have appropriate seating to accommodate approximately 2,000 individuals. An NSIC Action Officer will be identified at time of contract award and shall have final approval on all planning decision milestones. The contractor shall designate a dedicated point of contact at time of contract award in order to appropriately begin planning coordination and actions with NSIC’s designated Action Officer.

3.0. REQUIREMENTS: The contractor shall provide the following:

3.1. Indoor facility / Event space:

3.1.1. Event or conference space to accommodate approximately 2,000 attendees for the activation ceremony and event space for a reception immediately following the ceremony.

3.1.1.1. Final number of attendees for the ceremony and the reception will be provided to the contractor by the NSIC Action Officer prior to close of business 17 June 2022

3.1.2. Stage, Lighting, and Audio-Visual (A/V) Capability

3.1.2.1. Contractor will ensure A/V is based on requirements detailed prior to the beginning of the event, will provide instructions on equipment operation, and will have personnel available for technical support as required throughout the event.

3.1.2.2. A/V capability includes but is not limited to a minimum of two to five (2-5) microphones, amplified sounds, the use of three (3) overhead projection screens, and the use of the jumbo-tron.

3.1.2.3. The contractor shall provide an A/V team to produce and coordinate during entire ceremony

3.1.2.4. Stage accommodations include appropriate stage set-up to support thirty (30) individuals on stage at all times, and appropriate lighting design and operation by a lighting team.

3.1.2.4.1. Specific layout of stage requirements shall be provided no later than 17 June 2022.

3.1.3. The Government shall provide all signage that represents a Government entity, and dictate appropriate levels of signage and signage postings.

3.1.4. Distinguished Visitor (DV) accommodations

3.1.4.1. The vendor shall provide appropriate lounge and staging area for attending DV’s

3.1.4.2. Final number of attending DV’s shall be provided to the contractor no later than 17 June 2022

3.1.4.3. Reserved and VIP seating shall be provided and designated for attending DV’s

3.1.4.4. Contractor shall provide or make available appropriate physical space for DV social hour and reception.

3.1.4.5. Contractor shall provide a minimum of five (5) break-out rooms in close proximity to the lounge area for DV to allow for separate conversations.

3.1.5. Facility set-up and tear down of contractor owned property shall be conducted by the contractor.

3.1.5.1.All Government provided décor, furnishings, out fittings shall be physically placed and removed as defined by the NSIC Action

Officer.

3.2. Parking and Transportation:

3.2.1. Appropriate amount of parking shall be provided for estimated number of attendees (approx. 2,000)

3.2.2. Parking management shall be provided by the contractor, including:

direction, signage, lot personnel or contractor facility staff if deemed necessary by the contractor.

3.2.3. If requested, dedicated transport shall be provided before, during, and after the event.

3.2.3.1. Examples of dedicated transport include trolleys or buses.

3.2.4. Dedicated and secured DV drop-off zone and parking shall be provided.

3.3. Security:

3.3.1. Event security measures and staffing to accommodate approximately 2,000 attendees shall be administered by the contractor.

3.3.1.1. Entry point security measures to include but not be limited to: metal detection and bag or personal belonging inspections.

3.3.2. Facility access and control shall be granted to the Wright-Patterson Air

Force Base 88th Force Support Squadron (FSS) or security detail assigned to attending DV’s as requested and defined by the NSIC Action Officer.

3.3.2.1.Facility access and control shall be defined as the ability to limit entry points, crowd monitoring, and / or identification verification as deemed necessary, or in the event of an emergency.

3.4. Food Service & Concessions

3.4.1. Food Service provided by the contractor is not expected for the event.

4.0. Period of Performance: The Government shall require facilities as outlined within this

Statement of Work for the day of 24 June 2022. Time and length of ceremony shall be determined during planning phases and as deemed appropriate between contractor event coordination staff and NSIC Action Officer. Discussions and meetings between the NSIC

Action Officer and the Contractor shall occur as required, from date of contract award through the day of the event.

5.0. Invoice and Payment: The contractor shall be paid upon submission of a properly prepared invoice and after final inspection and acceptance has been made. A proper invoice shall cite the contractor’s name and address, invoice number, invoice date, order number, contract line item number (CLIN), description of the supplies or service, unit of issue, unit price and extended price, terms of any prompt payment discount offered, and who to notify in the event that the invoice is defective.

The invoice shall be submitted to the Wide Area Work Flow (WAWF) in accordance with the terms of the final contract award.