Notice of Intent to Award - FRD Shingleton Snow Removal.docx
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- Attached to
- Snow & Ice Removal - DNR Shingleton Field Office
- Solicitation number
- NIA1 - 751 - 240000000309
- Issued by
- Alger County, Michigan
About this file
This is a Notice of Intent to Award for an RFP issued by the Michigan Department of Natural Resources Procurement Office for Snow and Ice Removal Services at the DNR Shingleton Field Office. The contract term is three (3) years with up to two (2) 1-year renewal options. Three bidders submitted proposals by the due date of January 19, 2024, including Alpine Landscape and Snow, Gerou Excavating, Inc., and Michigan Fuelwood Products. The proposals were evaluated on a pass/fail basis, with the award recommended to the lowest priced responsive and responsible bidder, Michigan Fuelwood Products, in the amount of $93,850.00.
The pricing summary shows the bid prices for various snow removal and de-icing services. Michigan Fuelwood Products provided the lowest overall pricing. The solicitation was open to service-disabled veteran-owned businesses (SDVOB) and geographically disadvantaged business enterprises (GDBE), and Michigan Fuelwood Products qualified under both categories.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 240000000309 The Department of Natural Resources Procurement Office has completed the evaluation of RFP 240000000800 – Shingleton Snow Removal and has recommended an award to Michigan Fuelwood Products in the amount of $93,850.00.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Lisa Crozier-Green, Solicitation Manager.
CrozierGreenL@michigan.gov 517-388-6626 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Snow and Ice Removal Services at the DNR Shingleton Field Office. The term of this contract is THREE (3) Years, with up to TWO (2) 1-Year Options to Renew.
Bidders:
The RFP was posted on SIGMA VSS on January 3, 2024 for a period of FOURTEEN (14) calendar days. The following bidders submitted proposals by the published due date of January 19, 2024.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| GDBE** |
| Alpine Landscape and Snow |
| 760 West US Hwy 2, Germfask, MI 49836 |
| No |
| No |
| Gerou Excavating, Inc. |
| P.O. Box 539, Munising, MI 49862 |
| No |
| No |
| Michigan Fuelwood Products |
| P.O. Box 570, Newberry, MI 49868 |
| Yes |
| Yes |
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements PASS/FAIL – contract award to lowest price PASS bidder.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with DNR Forest Resources Division Subject Matter Expert.
Lisa Crozier-Green, Solicitation Manager Bob Burnham, DNR FRD Subject Matter Expert III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:
| Specification |
| Alpine Landscape & Snow |
| Gerou Excavating |
| Michigan Fuelwood Products |
| Vendor Questions Worksheet | ||
| PASS | PASS | PASS |
| Schedule A – Statement of Work | ||
| PASS | PASS | PASS |
| PROPOSAL DETERMINATION | ||
| PASS | ||
| PASS | ||
| PASS |
IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
| Deliverable |
| Alpine Landscape & Snow |
| Gerou Excavating |
| Michigan Fuelwood Products |
| Snow Accumulation 2” – 6” |
| $135,000.00 |
| $47,250.00 |
| $47,250.00 |
| Snow Accumulation OVER 6” |
| $ 90,000.00 |
| $32,000.00 |
| $25,000.00 |
| Accumulated Snow Removal |
| $ 20,000.00 |
| $11,000.00 |
| $15,000.00 |
| De-Ice Parking Lot |
| $ 13,500.00 |
| $ 2,250.00 |
| $ 3,300.00 |
| Sand Parking Lot |
| $ 11,250.00 |
| $ 2,250.00 |
| $ 3,300.00 |
| Total Price |
| $269,750.00 |
| $94,750.00 |
| $93,850.00 |
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Michigan Fuelwood Products in the amount of $93,850.00.
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