Notice_of_Intent_to_Award.pdf
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- Attached to
- 25046A-RFP-DST CONTRACTED SCHOOL PSYCHOLOGISTS
- Solicitation number
- 25046A-RFP-DST
- Issued by
- Hillsborough County, Florida
About this file
This document is a Request for Proposals (RFP) #25046A-RFP-DST for Contracted School Psychologists issued by Hillsborough County Public Schools (HCPS) in Florida. The RFP seeks to establish contracts with multiple vendors to provide school psychology services, with proposals received from seven companies including Orange Tree Staffing, Progressus Therapy, Sunbelt Staffing, Academic Staffing, Cell Staff, EDU Healthcare, and The Stepping Stones Group. Proposals were submitted between March 2-4, 2025, with an evaluation process conducted in two phases. Two vendors (EDU Healthcare and Allied Instructional Services) were deemed non-responsive due to incomplete submissions.
The evaluation criteria included four key areas: Specifications/Scope of Work (30 points), Qualifications and Experience (29 points), Cost/Value (31 points), and Utilization of HCPS-registered Small Business Enterprises (10 points). Orange Tree Staffing emerged as the top-scoring vendor with 72 points, followed by Progressus Therapy at 58.60 points. The evaluation committee recommended awarding contracts to four vendors: Orange Tree Staffing, Progressus Therapy, Sunbelt Staffing, and Academic Staffing Inc. dba PSI Associates LLC. The RFP included a "Cone of Silence" policy prohibiting communication between HCPS employees and third-party representatives during the competitive solicitation process.
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Superintendent of Schools Van Ayres
PROCUREMENT SERVICES DEPARTMENT
NOTICE OF INTENT TO AWARD
Request for Proposals: 25046A-RFP-DST Contracted School Psychologists
Date: September 10, 2025
As to the above-mentioned Invitation to Bid, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in Attachment A. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Procurement Services Department, Office of the General Manager, 901 East Kennedy Boulevard, Tampa, Florida 33602. Protests may also be filed by email at corey.murphy@hcps.net. It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Procurement Services appreciates all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the Procurement Services Department representative below.
Sincerely, Christy Perales christy.perales@hcps.net Phone: (813) 272-4683
RFP # 25046A-RFP-DST Contracted School Psychologists Proposals Received
Company Status Submission Date
*Allied Instructional Services LLC PO Box 2214 Ashland, VA 23005 Karen Walker Phone: (804) 368-8475 Fax: (804) 368-8467 kwalker@alliedinstructional.com
Submitted 3/3/2025 8:45:20 PM
Cell Staff, LLC 1715 North Westshore Boulevard Tampa, FL 33607 Grant Hargis Phone: (813) 676-9011 Fax: (813) 433-5159 bids@cellstaff.com
Submitted 3/4/2025 1:26:41 PM
*EDU Healthcare, LLC 18820 Statesville Road Cornelius, NC 28031 Lynne Nicol Phone: (980) 375-0464 Fax: (980) 260-0074 rfp@eduhealthcare.com
Submitted 3/4/2025 2:51:58 PM
Orange Tree Staffing, LLC 2300 Maitland Center Parkway, Suite 200 Maitland, FL 32751 Mardly Smith Phone: (407) 388-4010 Fax: (855) 382-0727 mardly@orangetreestaffing.com
Submitted 3/3/2025 11:36:19 PM
Progressus Therapy 4200 West Cypress Street, Suite 550 Tampa, FL 33607 Lauryn Hagel Phone: (813) 549-5856 Fax:
rfp@invohealthcare.com
Submitted 3/3/2025 1:38:03 PM
Superintendent Van Ayres
Attachment A
Academic Staffing Inc dba PSI Associates LLC 2160 Lakeside Centre Way, Suite 302 Knoxville, TN 37922 Christina Shepard Phone: (704) 438-4728 Fax:
cbolil@ess.com
Submitted 3/3/2025 10:33:29 AM
Sunbelt Staffing, LLC 501 Brooker Creek Boulevard, Suite A-400 Oldsmar, FL 34677 Leslie Chichester Phone: (813) 792-3410 Fax:
leslie.chichester@sunbeltstaffing.com
Submitted 3/3/2025 1:52:34 PM
The Stepping Stones Group, LLC 184 High Street, Suite 701 Boston, MA 02110 John Gumpert Phone: (866) 447-6916 Fax: (800) 822-8287 k12ops.bids@ssg-healthcare.com
Submitted 3/2/2025 5:56:44 PM
*Non-responsive
*EDU Healthcare, LLC – The vendor submitted a blank price sheet.
*Allied Instructional Services LLC – The vendor did not submit a copy of a valid Florida Department of Health license.
Evaluation Committee Members
Phase I
Member Role Last Name First Name Position Site Email
Voter Armstrong Leah Coordinator Psychological Services Department leah.armstrong@hcps.net
Voter Kelleher Michael Supervisor, Clinical Care
Student Services Department michael.kelleher@hcps.net
Voter Hartranft Andrew Supervisor Federal Programs/ Title 1 andrew.hartranft@hcps.net
Voter Kotula Kimberly Coordinator Psychological Services Department kimberly.kotula@hcps.net
Voter Townsend Anne Supervisor Psychology Diagnostic Services
Psychological Services Department anne.townsend@hcps.net
Facilitator Rivera- Anthony
Aidalisse Procurement Officer
Procurement Services aidalisse.riveraanthony@hcps.net
Facilitator Cason Tiffanie Senior Procurement Officer
Procurement Services tiffanie.cason@hcps.net
Facilitator Perales Christy Procurement Officer
Procurement Services christy.perales@hcps.net
Criteria Phase I
Description Weight
Specifications/Scope of Work. This section shall provide HCPS with information 30 regarding the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe, and (if applicable) submit an optimal timeline with milestone payment information for the completion of deliverables, and provide optimal customer service.
Qualifications and Experience/Required Forms and All Signatures. This section shall 29 provide HCPS with information regarding the Proposer’s experience and qualifications with the related commodities and contractual services and their abilities.
Cost/Value. The price proposal shall be evaluated to determine the overall best value. 31
Utilization of HCPS-registered Small Business Enterprises. 10 Evaluated by Procurement 1 point for each 10% of the funding to the HCPS-registered SBE.
0 points: 0% to 9% 6 points: 60% to 69% 1 point: 10% to 19% 7 points: 70% to 79% 2 points: 20% to 29% 8 points: 80% to 89% 3 points: 30% to 39% 9 points: 90% to 99% 4 points: 40% to 49% 10 points: HCPS SBE-Registered Vendor or 100%.
5 points: 50% to 59%
Phase I
Evaluations
Criteria Specifications/ Scope of Work
Qualifications and Experience/Required Forms and All Signatures
Cost/ Value
SLVMP
Vendor
Total
Weight 30 29 31 10 100
Orange Tree Staffing, LLC
24.00 23.20 24.80 0.00 72
Progressus Therapy
19.50 17.40 21.70 0.00 58.60
Sunbelt Staffing, LLC
15.00 14.50 21.70 0.00 51.20
Academic Staffing Inc dba PSI Associates
LLC
15.00 15.95 20.15 0.00 51.10
Cell Staff, LLC 10.50 11.60 20.15 0.00 42.25
The Stepping Stones Group, LLC
12.00 11.60 15.50 0.00 39.10
RFP# 25046A-RFP-DST Contracted School Psychologists
Phase II
Evaluations
Company Status Submission Date
Orange Tree Staffing, LLC 2300 Maitland Center Parkway, Suite 200 Maitland, FL 32751 Mardly Smith Phone: (407) 388-4010 Fax: (855) 382-0727 mardly@orangetreestaffing.com
Submitted 3/3/2025 11:36:19 PM
Progressus Therapy 4200 West Cypress Street, Suite 550 Tampa, FL 33607 Lauryn Hagel Phone: (813) 549-5856 Fax:
rfp@invohealthcare.com
Submitted 3/3/2025 1:38:03 PM
Academic Staffing Inc dba PSI Associates LLC 2160 Lakeside Centre Way, Suite 302 Knoxville, TN 37922 Christina Shepard Phone: (704) 438-4728 Fax:
cbolil@ess.com
Submitted 3/3/2025 10:33:29 AM
Sunbelt Staffing, LLC 501 Brooker Creek Boulevard, Suite A-400 Oldsmar, FL 34677 Leslie Chichester Phone: (813) 792-3410 Fax:
leslie.chichester@sunbeltstaffing.com
Submitted 3/3/2025 1:52:34 PM
Evaluation Committee Members
Phase II
Member Role Last Name First Name Position Site Email
Voter Armstrong Leah Coordinator Psychological Services Department leah.armstrong@hcps.net
Voter Kelleher Michael Supervisor, Clinical Care
Student Services Department michael.kelleher@hcps.net
Voter Hartranft Andrew Supervisor Federal Programs/ Title 1 andrew.hartranft@hcps.net
Advisor Mitchell Debra Supervisor, ESE Personnel Services debra.mitchell@hcps.net
Advisor Kotula Kimberly Coordinator Psychological Services Department kimberly.kotula@hcps.net
Voter Townsend Anne Supervisor Psychology Diagnostic Services
Psychological Services Department anne.townsend@hcps.net
Facilitator Rivera- Anthony
Aidalisse Procurement Officer
Procurement Services aidalisse.riveraanthony@hcps.net
Facilitator Cason Tiffanie Senior Procurement Officer
Procurement Services tiffanie.cason@hcps.net
Facilitator Perales Christy Procurement Officer
Procurement Services christy.perales@hcps.net
Facilitator James Erika Senior Procurement Officer
Procurement Services erika.james@hcps.net
Facilitator White Adrian Procurement Officer
Procurement Services adrian.white@hcps.net
Criteria Phase II
Description
Specifications/Scope of Work. This section shall provide HCPS with information regarding the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe, and (if applicable) submit an optimal timeline with milestone payment information for the completion of deliverables, and provide optimal customer service.
Qualifications and Experience/Required Forms and All Signatures. This section shall provide HCPS with information regarding the Proposer’s experience and qualifications with the related commodities and contractual services and their abilities.
Cost/Value. The price proposal shall be evaluated to determine the overall best value.
Utilization of HCPS-registered Small Business Enterprises.
Evaluated by Procurement 1 point for each 10% of the funding to the HCPS-registered SBE.
0 points: 0% to 9% 6 points: 60% to 69% 1 point: 10% to 19% 7 points: 70% to 79% 2 points: 20% to 29% 8 points: 80% to 89% 3 points: 30% to 39% 9 points: 90% to 99% 4 points: 40% to 49% 10 points: HCPS SBE-Registered Vendor or 100%.
5 points: 50% to 59%
RFP# 25046A-RFP-DST Contracted School Psychologists
Phase II
Evaluations
Vote Results
Vendors YES – Response NO – Response Percentage of Total Responses
Orange Tree Staffing, LLC 4 0 100%
Progressus Therapy 4 0 100%
Sunbelt Staffing, LLC 4 0 100%
Academic Staffing Inc dba PSI Associates
LLC
4 0 100%
Recommendation for Award
Orange Tree Staffing, LLC
Progressus Therapy
Sunbelt Staffing, LLC Academic Staffing Inc dba PSI Associates LLC
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