Notice of Intent to Award Contract - Request For Proposals 2024-01 Jackson County Library District Landscaping.pdf

This is a Notice of Intent to Award Contract issued by Jackson County Library District for landscaping and groundskeeping services. The District received four proposals for RFP Number 2024-01, with bids submitted on October 11, 2024. ProLawn Services was selected as the apparent winning responsive proposer with a total proposal score of 350 out of 400 points. The contract is for landscape and groundskeeping services with a contract amount of $145,645.00 annually. The notice was issued on October 25, 2024, and serves as intent to award pending the winning proposer's fulfillment of all requirements stated in the proposal documents. Proposers are explicitly instructed not to proceed with work until receiving a formal Notice to Proceed from Jackson County Library District.

The contract award to ProLawn Services at $145,645.00 per year was based on the highest combined proposal score among the four bidders. The competing proposals ranged significantly in price, with Nature's Landscape LLC submitting $213,812.00, Gary Krause Landscape & Design submitting $234,785.00, and Overstreet Landscape & Hydroseeding Inc. submitting the lowest price of $93,588.00, though it ranked last in overall scoring at 273 points. The evaluation methodology prioritized proposal quality and scoring criteria over cost alone, as evidenced by ProLawn Services' selection despite not offering the lowest bid price. The project manager for the District is Crystal Zastera, and the District's office is located at 205 S. Central Ave. in Medford, Oregon.