Notice of Intent to Award 260000000688 - Legal Writer Program.docx
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- Attached to
- Legal Writer Program
- Solicitation number
- NIA1 472 260000000688 1
- Issued by
- Kent County, Grand Rapids City, Michigan
About this file
This is a Notice of Intent to Award from the Michigan Department of Corrections' Procurement Office for the Legal Writer Program (RFP 260000001917). The solicitation sought a contractor to provide legal assistance services to Michigan Department of Corrections (MDOC) offenders. The RFP was posted on SIGMA VSS on April 30, 2026, with a proposal due date of June 1, 2026. The contract term is three years with up to four renewal options available. One bidder, Peterson Paletta Balice, PLC, submitted a proposal and was evaluated by a Joint Evaluation Committee consisting of representatives from the Department of Corrections' Procurement, Monitoring, and Compliance Division and Correctional Facilities Administration.
Peterson Paletta Balice, PLC of Grand Rapids, Michigan was recommended for award based on a perfect technical evaluation score of 100 out of 100 points across all evaluation criteria: Product Quality (40 points), Service Capabilities (30 points), and Vendor Questions Worksheet (30 points). The contractor's initial price proposal totaled $4,355,420.00, which was negotiated down to the final award amount of $4,191,645.00, comprising $94,120.00 for Clerical Staff, $3,957,525.00 for Attorney Staff, and $140,000.00 for Training Rate. The award is pending State Administrative Board approval. Bidders not recommended for award may schedule a debriefing session with Solicitation Manager Chris Hopcraft at HopcraftC@michigan.gov or 517-241-2192. The notice of intent to award is dated August 11, 2026.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
| Notice of Intent to Award Number: 260000000688 |
| Notice of Intent to Award Date: 8/11/2026 |
The Michigan Department of Corrections’ Procurement office has completed the evaluation of RFP 260000001917 for the Legal Writer Program and has recommended an award to Peterson Paletta Balice, PLC in the amount of $4,191,645.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Chris Hopcraft, Solicitation Manager.
HopcraftC@michigan.gov 517-241-2192 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide legal assistance to MDOC offenders. The term of this contract is 3 years, with up to 4 renewal options.
Bidders:
The RFP was posted on SIGMA VSS on April 30, 2026. The following bidders submitted proposals by the published due date of June 1, 2026.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| GDBE** |
| Peterson Paletta Balice, PLC |
| 5510 Cascade Road SE |
Grand Rapids, MI 49546
| No |
| No |
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions: Evaluation Process The State will evaluate each proposal based on the following factors:
| Technical Evaluation Criteria |
| Weight |
| Product Quality – Schedule A, Statement of Work, Section 1, Requirements |
| 40 |
| Service Capabilities – Schedule A, Statement of Work, Sections 2-9 |
| 30 |
| Vendor Questions Worksheet |
| 30 |
| Total: |
| 100 |
Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:
| Voting |
| Advisory |
Chris Hopcraft, Buyer Department of Corrections, Procurement, Monitoring, and Compliance Division Aaron Supianoski, Contract Monitor Department of Corrections, Procurement, Monitoring, and Compliance Division
Adrian Dirschell, Special Activities Coordinator, Department of Corrections, Correctional Facilities Administration
Ed Freeman, Contract Manager Department of Corrections, Procurement, Monitoring, and Compliance Division
III. Evaluation Results A. Peterson Paletta Balice, PLC The Evaluation Team determined that Peterson Paletta Balice, PLC based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Product Quality – Schedule A, Statement of Work, Section 1, Requirements The Evaluation Team determined that overall, the responses were satisfactory and did not find any deficiencies.
Score: 40/40
2. Service Capabilities – Schedule A, Statement of Work, Sections 2-9 The Evaluation Team determined that overall, the responses were satisfactory and did not find any deficiencies.
Score: 30/30
3. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were satisfactory and did not find any deficiencies.
Score: 30/30
Total Score:100/100 IV. Technical Evaluation Summary
| Selection Criteria |
| Peterson Paletta Balice, PLC |
| 1 |
| Product Quality – Schedule A, Statement of Work, Section 1, Requirements |
| 40 |
| 2 |
| Service Capabilities – Schedule A, Statement of Work, Sections 2-9 |
| 30 |
| 3 |
| Vendor Questions Worksheet |
| 30 |
| Total |
| 100 |
V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:
| Deliverable |
| Peterson Paletta Balice, PLC |
| 1 |
| Clerical Staff |
| $97,240.00 |
| 2 |
| Attorney Staff |
| $4,099,680.00 |
| 3 |
| Training Rate |
| $158,500.00 |
| Total Price |
| $4,355,420.00 |
VI. Negotiations Negotiations were conducted to obtain second-round pricing from vendors who passed technical:
| Deliverable |
| Peterson Paletta Balice, PLC |
| 1 |
| Clerical Staff |
| $94,120.00 |
| 2 |
| Attorney Staff |
| $3,957,525.00 |
| 3 |
| Training Rate |
| $140,000.00 |
| Total Price |
| $4,191,645.00 |
VII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Peterson Paletta Balice, PLC in the amount of $4,191,645.00.
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