Notice of Intent to Award 250000000798 - Community Residential Services.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 250000000798 The Department of Corrections, Procurement office has completed the evaluation of Community Residential Services Second RFP to Augment Responses Already Received, and has recommended a split award to three vendors in the amount of $5,210,000.00 pending State Administrative Board approval. Funding is subject to program utilization and availability of State funds and is subject to change.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Chris Hopcraft, Solicitation Manager HopcraftC@michigan.gov 517-241-2192 Background Information:

Request for Proposal (RFP) 250000001853 was to solicit responses for selection of a Contractor to provide Community Residential Services. The term of this contract is five years, with up to five, one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on Friday, April 4, 2025. The published due date was Monday, Friday, May 2, 2025. The following bidders submitted proposals by the published revised due date of Friday, May 2, 2025

*SDVOB: Service-Disabled Veteran Owned Business Donquavius Mitchell submitted pricing in SIGMA but did not submit a written proposal and was therefore deemed non-responsive.

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process The State will evaluate each proposal based on the following factors:

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:

Chris Hopcraft, Buyer Department of Corrections, Procurement, Monitoring, and Compliance Division Doug Clark, Department Manager, Department of Corrections

Chris Balmes, Contract Monitor Department of Corrections, Procurement, Monitoring, and Compliance Division Doug Jerzyk, Contract Monitor Department of Corrections, Procurement, Monitoring, and Compliance Division

Jane Blount, Analyst, Department of Corrections

III. Evaluation Results A. Completion House dba Turning Point Recovery Centers The Evaluation Team determined that Completion House dba Turning Point Recovery Centers based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work The Evaluation Team determined that overall, the responses were satisfactory and did not find any deficiencies.

Score: 80/80

2. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were satisfactory and did not find any deficiencies.

Score: 20/20

Total Score: 100/100

B. Elmhurst Home The Evaluation Team determined that Elmhurst Home based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work The Evaluation Team determined that overall, the responses were satisfactory and did not find any deficiencies.

Score: 80/80

2. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were satisfactory and did not find any deficiencies.

Score: 20/20

Total Score: 100/100

C. Huron House The Evaluation Team determined that Huron House based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work The Evaluation Team determined that overall, the responses were satisfactory and did not find any deficiencies.

Score: 80/80

2. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were satisfactory and did not find any deficiencies.

Score: 20/20

Total Score: 100/100

IV. Technical Evaluation Summary

V. Pricing Summary Pricing negotiations were not conducted, because the per diem and intake assessment rates are capped by the State Legislature. Award Amounts are based on MDOC estimates for average daily populations. Contract award amounts are included in the table below and reflect the regional coverage needs of the MDOC. Funding is subject to program utilization and availability of State funds and is subject to change:

VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and price.

Economic impact was reviewed during bid evaluation and was found not to be a factor.

Split Award Recommendation is made to three vendors in the amount of $5,210,000.00. Funding is subject to program utilization and availability of State funds and is subject to change.

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