Notice_of_Intent_Sole_Source_ChargePoint.pdf

SALEM AREA MASS TRANSIT DISTRICT | NOTICE OF INTENT TO AWARD SOLE SOURCE

SALEM AREA MASS TRANSIT DISTRICT (CHERRIOTS)

PUBLIC NOTICE OF INTENT TO AWARD A SOLE SOURCE

CONTRACT

Posting Platform: OregonBuys (oregonbuys.gov) | Posting Duration: 7 Calendar Days

1. Procurement Overview & Schedule In accordance with Oregon Revised Statutes (ORS) 279B.075, Oregon Administrative Rules (OAR)

137-047-0275 / OAR 125-247-0275, Federal Transit Administration (FTA) Circular 4220.1G, and

SAMTD Procurement Policy #413, Salem Area Mass Transit District (SAMTD) hereby issues public notice of its intent to award a sole-source contract for Battery Electric Bus (BEB) Telematics

Software Licenses.

Contracting Agency Salem Area Mass Transit District (Cherriots)

555 Court St NE, Suite 5230, Salem, OR 97301

Project Title Battery Electric Bus (BEB) Telematics Software Licenses

Proposed Contractor ChargePoint, Inc.

240 East Hacienda Avenue, Campbell, CA 95008

Estimated Contract Value $213,840.00 Base Contract Value ($21,384.00/year for 10 years)

Proposed Contract Term 10 Years (November 2026 – November 30, 2036)

Aligned with 10-year useful life of electric bus telematics assets

Statutory Authority ORS 279B.075, OAR 137-047-0275, 2 CFR § 200.320(c), FTA C 4220.1G

Public Notice Date October 20, 2026

Protest / Comment Deadline October 27, 2026, at 5:00 PM Pacific Time (7 Calendar Days)

2. Description of Goods & Services SAMTD requires cloud-based telematics software licenses from ChargePoint, Inc. for its fleet of 22

Gillig battery electric buses equipped with pre-installed ChargePoint DataHub telematics hardware.

The software subscription package includes:

• Base Telematics Software Licensing (CPCLD-FLT-TELEMAT-DH-BASE-EV): Provides real-time vehicle tracking, route monitoring, charging status tracking, and operational alerts across the 22 electric revenue vehicles.

• Vehicle Insights Add-On Licensing (CPCLD-FLT-TELEMAT-DH-VEHICLE-INSIGHTS):

Provides advanced battery health analytics, predictive maintenance alerts, energy consumption modeling, and charging efficiency reporting.

• Fleet Co-Terming & License Synchronization: Harmonizes and co-terms active vehicle licenses to establish a unified billing and renewal end date, eliminating administrative overlap and coverage gaps.

3. Sole Source Justification & Findings A. Compatibility with Existing Onboard Fleet Hardware (ORS 279B.075(2)(a))

SAMTD's 22 Gillig battery electric buses were manufactured and delivered with proprietary

ChargePoint DataHub telematics hardware embedded in the vehicle electrical architecture.

ChargePoint ViriCiti telematics software is the only software solution engineered to communicate natively with the DataHub hardware. Efficient utilization of SAMTD's existing transit fleet assets requires acquiring compatible software licenses.

B. Substantial Cost Duplication (ORS 279B.075(2)(d))

Procuring telematics software from an alternative vendor would necessitate removing, re-engineering, and replacing the physical onboard gateway hardware across all 22 electric buses.

This would cause substantial duplication of capital equipment, installation labor, and vehicle downtime costs that cannot be recovered through competitive solicitation.

C. Commercial Pricing Reasonableness & Discount Verification

ChargePoint has extended a 50% commercial discount off list prices for base licenses

($390.00/vehicle vs. $780.00 list) and Vehicle Insights add-ons ($96.00/vehicle vs. $192.00 list), resulting in an effective net cost of $81.00 per vehicle per month ($486.00/year/bus).

D. SAMTD Policy #413.03(G) Contract Term Exception

While SAMTD Procurement Policy #413.03(G) sets a standard 7-year contract limit, Policy

#413.03(G) explicitly allows exceptions when supported by state and federal guidelines. Aligning the 10-year software licensing agreement with the active service lifecycle of SAMTD's 22 electric buses locks in the 50% commercial discount rate, prevents annual price escalations, and ensures uninterrupted battery health monitoring.

4. Public Response & Protest Procedures Any prospective contractor or interested party who believes they can provide an equivalent telematics software solution that integrates natively with SAMTD's installed ChargePoint DataHub hardware without requiring hardware replacement or substantial cost duplication may submit written comments or a formal protest.

Submission Requirements & Contact Information:

• Filing Method: Submit comments or protests electronically via email to procurement@cherriots.org.

• Deadline: All submissions must be received no later than October 27, 2026, at 5:00 PM Pacific

Time (7 calendar days from posting). Late submissions will not be considered.

• Address for Delivery:

Attn: Procurement & Contracts Specialist

Salem Area Mass Transit District

555 Court St NE, Suite 5230, Salem, OR 97301

Email: procurement@cherriots.org | Phone: 503-588-2424

If no valid protests or competitive responses demonstrating equivalent capability without cost duplication are received by the deadline, SAMTD will proceed with contract execution with

ChargePoint, Inc.