Notice of Intent - Rail and Transit - Excavator Purchase.pdf

Ten Park Plaza, Suite 4160, Boston, MA 02116 www.mass.gov/massdot

NOTICE OF INTENT TO PURCHASE

HYDRAULICALLY OPERATED, FOUR-WHEEL DRIVE,

RAIL GEAR EQUIPPED TELESCOPIC EXCAVATOR

Pursuant to 801 CMR 21.00, the Massachusetts Department of Transportation, acting through its Rail and Transit Division (“MassDOT”), hereby gives public notice of its intent to contract with Gradall Industries LLC (“Gradall”) to purchase a hydraulically operated, four-wheel drive, rail gear equipped telescopic excavator to perform railroad track work and maintenance (“Excavator”). Gradall is the owner, developer, and manufacturer of the TrackStar XL4330-V excavator.

Description: MassDOT requires an Excavator to perform railroad track work and maintenance.

Based on MassDOT’s market research and analysis, Gradall is the only company that manufactures and sells a hydraulically operated, four-wheel drive, rail gear equipped telescopic excavator meeting most, if not all, of the following specifications:

Dimensional and Operating Requirements

1) The excavator shall be suitable for travel and work on tangent, spiral and curved track:

• up to 14° degrees

• up to a 7% grade

• up to 6” of super-elevation

• on standard 4’-8 ½” track gauge

2) The excavator on-track clearance during travel as a self-propelled vehicle shall be no less than 8.5’ wide and 11.5’ high. In work mode (using shoulder jacks) it shall be no bigger than 11.7’ wide and 11.5’ high. Tamper weight shall be no less than 47,500 lbs. including rail gear.

3) The excavator shall be equipped with no less than eight (8) foam filled 10:00 x 20 industrial tires.

4) The powertrain shall consist of an undercarriage drive with a variable displacement high-torque piston motor powering a two-speed power shift transmission. Speed range selection shall be able to be done with the excavator in motion. Maximum speed of the excavator on rail shall be 20 mph operated in either direction.

5) The excavator shall be capable of continuous operation during the varying atmospheric and climatic conditions occurring throughout the year. The range of climatic conditions is as follows:

• Ambient temperature: -30° to 110°F

• Humidity: 40% to 100%

• Maximum rail temp.: 150 ° F

6) The excavator shall be equipped with an electronic travel alarm that signals with excavator movement.

7) The excavator must be with equipped with full-time four-wheel drive. Both axles shall be equipped with internal wet-disc type service brakes. The steering axle shall be fitted with oscillation lock cylinders.

8) The excavator shall be equipped with front and rear-mounted rail gear that is pinned to the undercarriage frame. Rail gear shall be DMF RW-1650 CFR or approved equal.

9) All operations for work and travel shall be controlled from a fully enclosed all-weather

- 2 -cab permitting unobstructed view in both directions. Cabin to include tinted safety windows, skylight, acoustical lining, four-way adjustable operator’s seat, AM/FM radio, air conditioner, filtered fresh air heater, window defroster, a sliding front window (to overhead storage), western-style mirrors on both sides, seat belt, windshield wiper and washer, fire extinguisher axle oscillation lock switch, dual air horn with the front-facing air horn.

Operating Equipment and Controls

1) The excavator operation shall be controlled with two electronic joysticks (hoist and bucket/telescope and swing). Joysticks shall be mounted on arm pods. Joysticks and foot pedals shall be self-centering; when controls are released, power for movement disengages and the swing/tilt brake set automatically. The excavator shall be equipped with a quick-change joystick pattern switch.

2) Excavator shall have a tilting/telescoping steering column and shall have a hydraulic foot pedal to control the braking function. Excavator travel speed shall be regulated with an electronic foot pedal control.

3) Gear selection shall be controlled with a switch on the FWD/REV selector control.

4) Independent rocker switches shall control the rail gear, axle oscillation, parking brake, and hazard lights. A switch on the steering column shall be provided for marker lights, high/low headlights, and directional indicators.

Diesel Engine

1) The excavator shall be powered by a Tier 4f compliant four-cycle diesel engine, minimum

5.1-liter displacement developing minimum 173 horsepower at 2,200 rpm.

2) The supplier shall furnish the details of the diesel engine and its controls.

3) Diesel fuel capacity to be no less than 99 US gallons.

4) Excavator to be equipped with no less than a lockable battery disconnect, a 24-volt starter, 100-amp1 alternator, two SAE #C31-S 1000 CCA batteries, a battery switch lockout tag, two-stage air cleaner with high-efficiency pre-cleaner, vacuator valve, and remote service indicator.

5) Excavator shall be equipped with key ignition/starter switch, throttle and lockable main battery disconnect switch, and an air cleaner condition indicator.

6) Electronic monitor indicates fuel level, low battery charge, lube oil pressure, high coolant temperature, engine rpm, and engine hours

Hydraulic System

1) Hydraulic system shall be equipped with one load-sensing axial piston pump; oil flow 0 –

100 GPM. System monitors to be electronic and located in the excavator cab indicating low hydraulic fluid level, high hydraulic fluid temperature, system working pressure, and system pilot pressure.

2) Hydraulic system to include ten cylinders – one tool cylinder, two hoist cylinders, one telescope cylinder, two single-acting axle oscillation cylinders, and four rail gear cylinders.

3) Hydraulic system to include at a minimum three hydraulic motors, swing motor (64 hp), tilt motor (21 hp), and propel motor (113 hp). Hydraulic operating pressures as follows:

hoist, tool, telescope and propel (4,900 psi); swing (4,200 psi); rail gear (4,000 psi); tilt (2,500 psi); braking & steering (2,400 psi).

4) Rail gear oil capacity to be no less than 65 gallons in a pressurized reservoir with visual oil level gauges

Boom

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The excavator shall be equipped with no less than a two-piece triangular telescoping boom with adjustable boom rollers with eccentric shafts. Boom shall have at a minimum a 2200 tilt, and 1050 pivot angle and shall telescope a minimum of 12.5’.

Lighting and Alarms Excavator shall be equipped with high/low beam headlights, taillights, parking lights, brake lights, four-way hazard lights, and turn indicator lights; also LED swing, work, and boom lights and an FRA specified 3600 strobe light. The excavator undercarriage shall be equipped with FRA-specified on-rail LED white and red directional lighting. Machine to have FRA change in direction alarm and dual air horns.

Rail Gear

1) Excavator on the guide wheel rail gear system is propelled by the excavator’s drive system.

2) Hi-Rail axle assemblies shall be DMF 1650 axle assemblies or approved equal.

3) Frame assemblies are pinned to the excavator undercarriage for easy removal and service.

4) Guide wheels shall be 16” on high-strength alloy steel axles. Front and rear rail gear axles shall have 3” slotted suspension. Rail gear brakes shall work in conjunction with the excavator braking system.

5) Rail gear shall be controlled from the operator cab.

6) Rail gear to have rail sweeps on each wheel, tow bar plates front and rear, steering lock, and rail gear cylinder guards.

Excavator Lifting Capacity The hi-rail excavator shall have at a minimum the following lifting capacities, on rubber tires or on rail, over the end of the machine (boom level above ground without any bucket attached):

• Minimum radius 12,375 lbs.

• 20’ radius 8,190 lbs.

• 25’ radius 5,820

• Maximum radius 5,080 lbs.

Accessory Equipment

1) Excavator shall be equipped with quick change and reversible buckets fabricated of steel plate with high-strength, low-alloy cutting edges. Supply with the excavator a 60” ditching bucket, a 30” excavating bucket, and a 10” cribbing bucket or approved equals.

2) A complete tool kit required for emergency and on-site repairs shall be provided and be capable of being stored

3) All special tools required for the repair and maintenance of the excavator shall be provided with the delivery of the machine.

Regulatory Compliance The equipment and materials provided by the vendor shall comply specifically with the requirements of the FRA, AAR, and all other applicable federal, state, and local codes in effect at the time of purchase.

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Estimated Cost: As of the date of this letter, the estimated base unit cost of the Gradall TrackStar XL4330-V excavator (without optional accessories) is approximately $581,450.54. MassDOT intends to purchase the Excavator in 2023.

Determination of Other Interested Vendors: The intent of this posting is to determine if there are any other interested and qualified vendors. Any such vendors must submit documentation that they can also provide an Excavator meeting most, if not all, of the above specifications.

Response Requirement and Deadline: All interested vendors and offerors interested in responding to this Notice of Intent, regardless of prior communications with MassDOT, MUST submit a Response to this posting containing evidence of their qualification and interest. All required information must be submitted on or before 4:00 PM (prevailing Eastern Standard Time) on Friday August 18th, 2023.

If, after the posting deadline has passed, interest is generated by this Notice of Intent, MassDOT will review all qualified Responses. MassDOT will determine whether it will accept an offer from another vendor offering a comparable or better value.

Additional Terms Required for Doing Business with MassDOT (posted with this Notice of Intent):

Prompt Pay Discount Form

MassDOT Standard Contract Form

MassDOT Terms and Conditions

Authorized Signatory Listing Form

Electronic Funds Transfer Form

Massachusetts Substitute W9 Form

Quote Submission Method:

Online Quote Submission via COMMBUYS is required. All interested vendors and offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All interested vendors and offerors who are awarded a contract resulting from this Notice of Intent, if any, will be required to maintain an active account during the duration of the contract, by reviewing their registration information regularly and maintaining its accuracy. Assistance with COMMBUYS is offered by the OSD HelpDesk at 617.720.3197.

http://www.commbuys.com/