Notice_of_Intent_Neptune_Water_Meters.pdf

Notice of Intent to Award a Single Source Procurement

Subject: Annual Contract Neptune Water Meters

Date: January 19, 2025

Written Response Due:

January 26, 2025, Time: 8:00 AM.EST E-mail Address: CFisher@nsbufl.com

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the New Smyrna Beach Utilities (NSBU) intends to negotiate and award with only one source under the authority of the NSBU, Purchasing Manual Section 5 and State of Florida Statute 287.057(5)(3)(c). Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The New Smyrna Beach Utilities, Florida intends to award sole-source procurement for Neptune Water Meters. NSBU would contract this procurement with Ferguson Water Works dba Sunstate Meter & Supply.

Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement.

Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by NSBU. A determination by the Procurement Manager & sourcing Buyer not to compete this proposed action based on the responses to this notice is solely within the discretion of the Procurement Manager. Purchases over $75,000 will be forward to the Utilities Council for approval by resolution.

All responses must be in writing and returned to ATTN: Caleb Fisher, Procurement Supervisor, New Smyrna Beach Utilities Via Vendorlink or e-mail CFisher@nsbufl.com mailto:CFisher@nsbufl.com

January 8, 2025

Caleb Fisher, City of New Smyrna Beach

Dear Mr. Fisher, Please note that Ferguson Water Works., is the sole authorized Neptune Distributor with a resell supply agreement in the State of Florida.

The geographical area of responsibility assigned to them includes all Counties within the State of Florida.

Types: Classes of customers exclusively assigned are: Municipalities, private water companies, contractors, and plumbers.

Hence, our Distributor(s) are required to maintain a sufficient inventory of Neptune Water Metering Products to provide customer field servicing.

Thank you in advance for your cooperation.

Sincerely, Matt Finch

Matt Finch Territory Manager Neptune Technology Group, Inc.

New Smyrna Beach Utilities Single Source/Sole Source Justification Form

Approval No.: _____________

By: ___________________________________________ (Procurement Manager)

Vendor Name: _Ferguson Waterworks dba Sunstate Meter & Supply_______________________

Address: 801 Thorpe Road_______________________________________________________

Telephone No: (407) 859-7473____________________________________________________

Email: _________________________________________________________________

SERVICE/COMMODITY:(General Description):

Neptune Water Meters_____________________________________________________

Please check entry below that applies to the proposed purchase. Attach additional data or support documentation as instructed below.

SINGLE SOURCE PURCHASE JUSTIFICATION

DEFINITION: A Single Source procurement is one in which two or more vendors can supply the commodity, technology and /or perform the services required by an agency, but the department selects one vendor over the others.

SOLE SOURCE PURCHASE JUSTIFICATION

DEFINITION: Sole source procurement is one in which only one supplier can provide the commodity, technology and /or perform the services required.

Select one or more of the following statements (check the box) to support why the requisition attached and noted above should be a single/sole source purchase. ANY selection requires explanation in the additional space provided.

Parts/Equipment can only be obtained from original manufacturer – not available through distributors

Only area distributor of the original manufacturer.

Proprietary Item/Service Parts/Equipment not interchangeable with similar parts of another manufacturer (compatibility) This is the only known item/source that will meet the specialized needs of this department or perform the intended function (explain below).

Other. Furnish explanation below.

Explanation/Comments:

_Ferguson Water Works dba Sunstate Meter & Supply has been the supplier for our water meters over the last 10 years providing NSBU with Neptune Water Meters. NSBU has decided to standarize our Residential and Commercial meters to Neptune due to the proven track history of these meters that meet or exceed NSF/ANSI 61 Certifications. Lead-Free

Bronze Body meters that are made in Neptune's Foundry provides a safer product for NSBU's Customers and for the

I certify that the information contained in this justification is accurate and complete

Requisitioner: ___________________________________ Date: ________________ (Signature)

Director of Department: ____________________________Date: __________________ (Signature) environment as a whole.