Notice of Intent AOCS 11 29 16.docx

The Massachusetts Division of Capital Asset Management and Maintenance (DCAMM) will be soliciting proposals from firms experienced in the provision of full service compliance systems for public construction entities to provide an Internet-based solution to establish and maintain an Access and Opportunity Compliance System (AOCS) through a Software-as-a-Service (SaaS) or third party hosted solution so as to provide 24/7 web-based online access via the Internet.

The AOCS must be secure, reliable, easy to access, navigate and use, be branded for DCAMM, must provide the functionality necessary to fully service DCAMM's Compliance Office operations and needs and meet the requirements of the Commonwealth’s standards for information technology systems and services and all applicable Massachusetts laws.

The intent of this solicitation will be to procure a system that will:

· Replace and enhance the functionality of DCAMM’s existing Access databases for project tracking, workforce reporting and minority business enterprises (MBE) and women business enterprises (WBE), veteran business (VBE), service disabled veteran owned business enterprises (SDVOBE), and other defined supplier diversity business participation compliance with one fully-integrated system, including the conversion of existing data into the new system.

· Consolidate and enhance the process of workforce demographics and certified payroll reporting and tracking by contracting and design firms on public construction and design projects.

· Develop a reliable database for improved legally mandated agency reporting, agency tracking and individual project monitoring of MBE/WBE, VBE, SDVOBE, Disability Owned Business Enterprise (DOBE) and Lesbian, Gay, Bisexual, Transgender Business Enterprise (LGBTBE) and any other future identified supplier diversity business entities and workforce participation goal or benchmark.

· Provide a secure, web-based portal for contractor, subcontractor, designer and sub-consultant submissions with data validations to ensure completeness, accuracy and overall compliance.

· Provide a system and the services necessary to provide DCAMM and its construction contractors, subcontractors, design and engineering primes and design and engineering sub-consultants with a user friendly, fully functional system.

· Establish an E-Compliance online platform for contractors and designers to submit project information on progress payments to category defined owned businesses and any other future identified supplier diversity business entities.

· Establish an E-Compliance online platform for contractors to upload workforce participation and certified payroll data.

DCAMM will be issuing this RFR for an automated solution that would accommodate the state’s annual reporting requirements encompassing the following:

· Allow prime contractors and all applicable lower tier subcontractors, as well as design primes and consultants to input payroll, workforce demographics, and contract and subcontract payment information directly into the system.

· Use of data validations and issuance of automatic notifications to ensure complete, accurate and timely submissions for purposes of agency monitoring.

· Produce pre-defined reporting that is mapped to current requirements and configurable to capture various reporting date ranges and added categories in the future.

· Allow for customized reporting on data as needed by DCAMM and others.

· Include the mapping and importation of data from the current Microsoft Access based systems.

· Allow importation and Integration of data from existing DCAMM systems (including, but not limited to, PMAS and CAMIS) as required.

The RFR will require full project planning and delivery by the selected vendor to include internal in-house training for DCAMM Access and Opportunity team and relevant DCAMM staff and external training including training for prime contractors, subcontractor, designer and consultants via webinar and online tutorials. Recorded webinars and online tutorials shall be made available 24/7/365 for all end users, Vendor customer support shall also be provided to end users during normal business hours.

DCAMM expects to have the AOCS to be fully functional and available for implementation and use by in early 2017, and allow for ongoing system modifications and enhancements as requested by DCAMM in a timely manner thereafter.

Vendor is expected to work closely with DCAMM to develop a fully functional AOCS with processes, procedures and functionality which fully meet the requirements set forth within this RFR.