Notice of Intent - 75N94025R00002.pdf

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A

CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION.

The National Institutes of Health, National Institute of Child Health and Development (NICHD), in support of the work of the National Institute of Diabetes, Digestive, and Kidney Disease (NIDDK), intends to award a purchase order without providing for full and open competition to Coherent, Inc. ,5100 Patrick Henry Drive, Santa Clara, CA 95054 to acquire Base + 4 Option year Maintenance Agreement for Productivity Plus Bronze - Chameleon Discovery.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 334516 with a Size Standard 1,000.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Regulation (FAR) Circular (FAC) 2025-01 effective 11/12/2024. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($250,000) and FAR Subpart 12- Acquisition of Commercial Items.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6— Competition Requirements.

Place of Performance National Institutes of Health 9000 Rockville Pike Bethesda MD 20892 United States

DESCRIPTION OF REQUIREMENT

This maintenance agreement is required to provide continuous service for this delicate equipment.

This equipment is used daily and is linked to a multi-year ongoing research project. It is vital that this equipment is kept running with a minimal amount of down-time. Parts and accessories provided must be compatible with the existing equipment. 5-Year Productivity Plus Bronze Contract on Discovery NX femtosecond laser serial number GDP.1003S.11070.

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

Productivity Plus - Bronze is a service contract of 12 months/5,000 hours (whichever occurs first) for the laser system covering remote service, labor, travel, and parts. In the event of unrecoverable field failure confirmed by a trained service engineer, either via field visit or secure remote service session, the laser will be returned to the factory to be remanufactured to the highest standards of equivalent or enhanced performance as the original laser and HASS tested (Highly Accelerated Stress Screen), to ensure average lifetime expectation is equivalent to that of a new laser. The Contractor commits to a factory turnaround time of 20 business days from receipt in the factory to return shipment to the customer.

PERIOD OF PERFORMANCE:

Contract: 12/19/2024 – 12/18/2029 (Billing quarterly in arrears.)

• Base Year 12/19/24 - 12/18/25

• Option Year one 12/19/25 - 12/18/26

• Option Year two 12/19/26 - 12/18/27

• Option Year three 12/19/27 - 12/18/28

• Option Year four 12/19/28 - 12/18/29

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-

NAME) DETERMINATION

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted as prescribed in FAR Part 10—Market Research. Only one source is available: Per FAR 13.106-1(b)(1) the Contracting Officer has determined that Coherent is the sole provider.

These lasers will be incorporated into NIDDK’s existing microscope systems, which have been developed and maintained by Lab personnel, in a sense as OEM applications. We therefore will be depending on direct availability of technical advises and service from the company that produces these lasers. Technical support from independent dealerships beyond being an intermediary for warranty services are unavailable, causing disrupted work, which we cannot afford. The types of technical support essential for the development and maintenance of our instrument is only reliably available from the manufacturer of these lasers, Coherent, Inc.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provided feedback to respondents with respect to any information submitted. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement, unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Vendor/Contractor’s (UEI) the Unique Entity ID from SAM.gov is now the authoritative identifier for those doing business with the federal government. The DUNS Number is no longer valid for federal award identification, the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement. All responses to this notice shall be submitted electronically by 11:00 AM Eastern Standard Time, on December 4, 2024. The quotation must reference “Solicitation number” 75N94025R00002 must be on/in subject line of email.

Assessment of Capability The contractor will be evaluated on their capability to provide the product/service to the specifications as stated on the solicitation and shall be required to provide required service with certification from the OEM.