Notice of Intent 36C24726Q0837-Ruby Coils.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* Notice of Intent to Sole Source: Penumbra detachable Ruby Coils

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 36109-3798

SOLICITATION NUMBER* 36C24726Q0837

RESPONSE DATE/TIME/ZONE 08-17-2026 10AM EASTERN TIME, NEW YORK,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Central Alabama Veterans Health Care

West Campus

215 Perry Hill Road

Montgomery AL 36109-3798

POINT OF CONTACT*

Contracting Officer

Monica Reed

Monica.Reed@va.gov

Email Only

ADDITIONAL INFORMATION

AGENCY’S URL VA.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS Monica.Reed@va.gov

EMAIL DESCRIPTION Point of Contact

DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE

Solicitation/Notice Number: 36C24726Q0837 Issuing Office: Department of Veterans Affairs, VISN 07, Charlie Norwood VA Medical Center (Augusta VA Medical Center) Requisition/2237 Number:

509-26-4-075-5664 Date of Notice: August 11, 2026 Response Deadline: August 17, 2026, by 10:00

AM EST

1. Description of Requirement The Department of Veterans Affairs (VA) intends to negotiate and award a firm-fixed-price purchase order to:

USVetServ, LLC 355 English Oak Rd Simpsonville, SC 29681 UEI: FJJXT471UM24 for the purchase of Penumbra detachable Ruby Coils and associated accessories for the treatment of GI Bleeds within the Augusta VA Imaging Department, Interventional Radiology, Augusta VA Medical Center (VISN 07).

Estimated Period of Performance: One-time purchase / delivery order (no option periods) Total Estimated Value: $214,078.02 NAICS Code: 339112 | Size Standard: 1,000 employees (medical instrument/supply manufacturing) —Product/Service Code (PSC): 6515 (Medical and Surgical Instruments, Equipment, and Supplies)

2. Authority for Other Than Full and Open Competition This acquisition is being conducted under the authority of:

• 38 U.S.C. § 8127(b) — Sole source award to a Service-Disabled Veteran-Owned Small Business, and/or

• FAR 6.302-1 / 41 U.S.C. 3304(a)(1) — Only one responsible source can meet agency requirements (brand-name justification for Penumbra Ruby Coils specifically)

Basis/Rationale:

Market research has determined that Penumbra detachable Ruby Coils are the most suitable replacement for the coils previously used by the Interventional Radiology Department at Augusta VA Medical Center.

The basis for this determination includes:

1. Clinical Superiority: The design and performance characteristics of Penumbra Ruby Coils have demonstrated improved patient outcomes compared to previously used products, making them a clinically advantageous choice for Veteran patients requiring embolization procedures.

2. Extended Shelf Life: Penumbra Ruby Coils offer a 7-year shelf life, significantly reducing the likelihood of product expiration and minimizing waste of Government resources compared to alternative products with shorter shelf lives.

3. Physician Familiarity and Patient Safety: The interventional radiologists currently performing procedures requiring detachable coils at this facility are already experienced with the Penumbra product line, as they utilize Penumbra coils at other facilities within the region. This existing familiarity supports seamless clinical integration, reduces the need for additional training, and minimizes procedural risk to Veteran patients during the transition.

4. Continuity of High-Quality Care: Penumbra detachable coils represent the best available option for continuing high-quality, uninterrupted care for Veterans requiring these procedures.

5. SDVOSB Sole Source Support: USVetServ, LLC is a verified Service-Disabled Veteran-Owned Small Business, as confirmed in VA's Vendor Information Pages (VIP)/VetCert database, supplying the required Penumbra Ruby Coil product line. Award to this firm supports VA's statutory priority for SDVOSB/VOSB contracting under 38 U.S.C. §§ 8127-8128. A sole source justification memorandum has been provided by the vendor and is retained in the contract file.

No other product has been identified that meets the combined clinical, safety, and logistical requirements described above.

3. Notice to Interested Parties This notice is not a request for competitive proposals. However, the Government will consider all responses received within the response period. Any firm — particularly other verified SDVOSB/VOSB concerns — believing it can supply detachable coils meeting the clinical and technical characteristics described above may submit a written capability statement.

A determination not to compete this requirement based on responses to this notice is solely within the discretion of the Government.

Capability statements must include, at minimum:

• Company name, address, UEI, and point of contact

• Evidence of ability to supply detachable embolization coils meeting the salient characteristics described in Section 2 (clinical performance, shelf life ≥ [X years], compatibility with existing IR equipment)

• Evidence of relevant past performance supplying interventional radiology consumables

• Verified socioeconomic status (SDVOSB/VOSB/8(a)/HUBZone/WOSB), if applicable

4. Submission Instructions All responses must be submitted in writing to:

Contracting Officer: Monica Reed Office: NCO 07 PACT Email: Monica.Reed@va.gov Phone: N/A

Due Date/Time: August 17, 2026, by 10:00 AM EST

Late responses may not be considered. No formal solicitation package exists at this time; one may be issued only if the Government determines that competition is warranted based on responses received.

5. Vets First / Rule of Two Documentation

• [x] Requirement identified as suitable for SDVOSB sole source under 38 U.S.C. § 8127(b)

• [x] Vendor confirmed as verified SDVOSB in VetCert/VIP database as of 08/11/2026

• [x] Vendor-provided sole source justification memorandum on file

6. Point of Contact Contracting Officer/Specialist: Monica Reed Title: Contracting Officer Office: NCO 07 PACT Email:

Monica.Reed@va.gov Phone: Email Only

This notice does not constitute a solicitation or a request for competitive proposals. The Government is not obligated to award a contract as a result of this notice and will not pay for any information or administrative costs incurred in response to this notice.