Notice of Funding Opportunity - PEPFAR CLM 2025_Final_5.9.2024 (Extended).pdf

U.S. DEPARTMENT OF STATE

PEPFAR Coordination Office- US Embassy Addis Ababa

Notice of Funding Opportunity

Funding Opportunity Title: PEPFAR Community-Led Monitoring (CLM) Grant Funding Opportunity Number: 2025-PECO- Grant 01 Deadline for Applications: June 30, 2024 (extended to July 18) Assistance Listing Number: 19.029 Total Amount Available: $ 600,000

A. PROGRAM DESCRIPTION

The U.S. Embassy Addis Ababa /PEPFAR Ethiopia Coordination Office the U.S. Department of State announces an open competition for organizations to submit applications to carry out PEPFAR Community Led Monitoring Program. Please follow all instructions below.

Priority Region: PEPFAR supported Regions

Program Goals and Objectives:

The primary goal of the Community Led Monitoring (CLM) program is to assist healthcare institutions and providers in identifying and addressing emerging or persistent issues, challenges, and barriers related to the delivery, uptake, and accessibility of HIV services at community and facility levels. Through continuous monitoring and advocacy efforts, CLM aims to enhance the quality-of-service delivery and improve client outcomes by identifying data-driven solutions that can overcome obstacles and ensure beneficiaries have access to and receive optimal client-centered HIV services.

The CLM initiative plays a crucial role in ensuring the availability, accessibility, and delivery of high-quality HIV care and services. By empowering clients and communities to actively seek out information, enhancing their health literacy, promoting engagement with health service delivery, supporting demand creation, advocacy for necessary change and demanding accountability from the health system, CLM aims to improve the overall quality of these services.

The CLM initiative is a vital component in the ongoing efforts to address HIV-related challenges and improve the delivery of client centered HIV services. By leveraging data-driven solutions and fostering community engagement, CLM aims to enhance the quality of care and support provided to individuals affected by HIV and sustain the response.

Participants and Audiences:

The PEPFAR Coordination Office is currently inviting proposals from registered local or national community-based organizations, civil society groups, networks of key populations (KP), networks and associations of people living with HIV (PLHIV), women-led civil society organizations, youth-led civil society organizations, and other affected groups or community entities that work on health, HIV program, gather quantitative and qualitative data on HIV services and advocate for necessary policy and program changes. These organizations should have a clear mission and activities focused on HIV programming.

B. FEDERAL AWARD INFORMATION

Length Of Performance Period: 12 months Number Of Award Anticipated: one (1) award Award Amounts: Awards may range from a minimum of $300,000 to a maximum of $600,000.

Total Available Funding: $600,000 Type Of Funding: PEPFAR COP23 FY25 Country Operational Plan Community Led Monitoring Budget Anticipated Program Start Date: October 1,2024

This notice is subject to availability of funding.

Funding Instrument Type: This is a grant, and the management of the Community Led Monitoring will fall under the purview of the U.S. Embassy in Addis Ababa's PEPFAR Coordination Office. The Grant Officer Representative is responsible for overseeing the program and monitoring grant implementation throughout the program cycle i.e. programming planning, implementation, and reporting process.

Program Performance Period: Proposed programs should be completed in 12 months.

C. ELIGIBILITY INFORMATION

C.1. Eligible Applicants

The following organizations are eligible to apply, and these criteria will be used for preliminary screening of applications before they pass for technical evaluation:

● Independent and local organization registered in Ethiopia by the Ethiopian Authority for

Civil Society Organization, and in possession of an active registration status (having completed recent annual performance and audit reports).

● Consortium or network of communities closely working with local organizations (sub-partners) registered in Ethiopia by Authority for Civil Society Organization and have active registration status.

● Independent and local/community-based organizations, youth, women, People Living with HIV (PLHIV), Key Population led civil society organization and faith-based organizations.

● The organization must have both national and regional representations and structure, with established office infrastructure and a dedicated human resource to operate efficiently and effectively across different levels and locations.

● The organization needs to have the ability to implement CLM with sub grantees, i.e.

local community-led organizations including those with previous CLM implementation experience.

● Applicants' programs and projects comply with federal laws, and regulations. Any application that are submitted by organization implementing any activity/program/project which is contradicting with federal laws and regulations will be rejected (https://www.grants.gov/)

● Exclusion status – individuals or individual firms or individual researchers, international non-governmental organizations, profit making local organizations and those organizations with active exclusion for federal assistance on www.SAM.gov will not be eligible for grant awards.

C.2. Cost Sharing or Matching

The Community Led Monitoring grant funding should be allocated directly towards program implementation. Organizations interested in responding to this funding opportunity notification must possess a well-established office infrastructure and paid key personnel capable of effectively managing the program, budget, and monitoring and evaluation processes. Availability of adequate infrastructure and allocation of organizational paid key personnel with percentage of time dedicated need to be specified in the proposal.

C.3. Other Eligibility Requirements

To be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov as well as a valid registration on www.SAM.gov.

Please see Section D.3 for more information.

D. APPLICATION AND SUBMISSION INFORMATION

D.1. Address to Request Application Package

Application forms required below are available at: U.S. Embassy Addis Ababa - U.S. Embassy in Ethiopia (usembassy.gov), (Funding Opportunities).

D.2. Content and Form of Application Submission http://www.sam.gov/ http://www.sam.gov/ https://et.usembassy.gov/embassy/addis-ababa/ https://et.usembassy.gov/embassy/addis-ababa/

Please follow all instructions below carefully and use only the application forms specified in this announcement. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

D.2.1. Content of Application Please ensure:

● The proposal should be aligned with the purpose and requirements for Community Led

Monitoring program as indicated in this Notice of Funding Opportunity (NOFO).

● The proposal clearly addresses the goals and objectives of this funding opportunity

● Applicants should submit ONE full project proposal including a budget summary that does not exceed 20 pages

● Applicants should submit a separate detailed budget plan with narrative listing activities and itemized cost for each activity.

● All documents are in English

● All budgets are in U.S. dollars

● All pages are numbered

● All Microsoft Word documents are single-spaced, 12-point Calibri font, with a minimum of 1-inch margins.

The following documents are required:

D. 2.2. Mandatory application forms

● SF-424 (Application for Federal Assistance – organizations) at grants.gov/forms/forms-repository/sf-424-family or

SF424_4_0-V4.0.pdf

● SF-424A (Budget Information for Non-Construction programs) at grants.gov/forms/forms-repository/sf-424-family or

SF424A-V1.0 (2).pdf

● SF-424B (Assurances for Non-Construction programs) at grants.gov/forms/forms-repository/sf-424-family or

SF424B-V1.1.pdf

D. 2.3. Summary Page: Cover sheet stating the applicant’s name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.

D.2.4. Proposal (15 pages maximum): The proposal should contain sufficient information so that anyone unfamiliar with it would understand exactly what the applicant wants to do.

You may use your own proposal format, but it must include all the items below.

https://www.grants.gov/forms/forms-repository/sf-424-family https://www.grants.gov/forms/forms-repository/sf-424-family https://www.grants.gov/forms/forms-repository/sf-424-family https://www.grants.gov/forms/forms-repository/sf-424-family

● Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.

● Introduction to the Organization Applying: A description of the type of organization, its arrangement or representation at national and subnational levels, past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies. Also specify if the organization or its constituents have previous experience in CLM or related activities

● Problem Statement: Clear, concise, and well-supported statement of the problem to be addressed and why the proposed program is needed

● Program Goals and Objectives: The “goals” describe what the program is intended to achieve. The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable. Describe how these goals and objectives are aligned with national guidance and PEPFAR priorities

● Program Content: Clearly define specific HIV program areas to be monitored by CLM

● Program Activities: Describe the program activities and how they will help achieve the objectives.

● Budget summary: Provide summary of budget by activity. Note: separate document will be prepared for budget narrative as indicated in section D.2.5

● Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.

● Geographic Coverage - clearly state geographic regions, zones, woredas and implementation sites to be covered by the project. Include implementation arrangement including list of expected sub-grantees (sub-recipients), their location and sites to be covered by each implementer

● Proposed Program Schedule and Timeline: The proposed timeline for the program activities. Include the months and locations of planned activities and events.

● Key Personnel: Names, titles, roles, and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?

● Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.

● Program Monitoring and Evaluation Plan: Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?

● Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

D.2.5. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate file to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.

D.2.6. Attachments:

● Only 2-pages CV or resume of each key personnel who are proposed for the program.

● Letters of support from appropriate government program partner

● Commitment letter for cost sharing based on the descriptions provided under section

● Official registration certificate from Ethiopian Authority for Civil Society Organization

● Latest performance and financial reports submitted to Ethiopian Authority for Civil

Society Organization

● Latest audit report by recognized or certified external auditor

● Organization chart showing key organizational structures and project management arrangement - illustrating sub-grantees

D.3. Unique Entity Identifier and System for Award Management (SAM.gov).

Required Registrations:

All organizations, whether based in the United States or in another country, must have a

Unique Entity Identifier (UEI) and an active registration with the SAM.gov. A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and

Transparency Act (FFATA), for all Federal awards.

Note: As of April 2022, a DUN’S number is no longer required for federal assistance applications.

The 2 CFR 200 requires that sub-grantees obtain a UEI number. Please note the UEI for sub-grantees is not required at the time of application but will be required before an award is processed and/or directed to a sub-grantee.

Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.

● Organizations based outside of the United States and that do not pay employees within the United States do not need an EIN from the IRS but do need a UEI number prior to registering in SAM.gov.

● Please note that as of November 2022 and February 2022 respectively, organizations based outside of the United States that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO Commercial and Government Entity (NCAGE) code or CAGE code to apply for non- DoD foreign assistance funding opportunities. If an applicant organization is mid-registration and wishes to remove a CAGE or NCAGE code from their SAM.gov registration, the applicant should submit a help desk ticket (“incident”) with the Federal Service Desk (FSD) online at www.fsd.gov using the following language: “I do not intend to seek financial assistance from the Department of Defense. I do not wish to obtain a CAGE or NCAGE code. I understand that I will need to submit my registration after this incident is resolved to have my registration activated.”

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.fsd.gov%2Fgsafsd_sp%3Fid%3Dgsafsd_kb_articles%26sys_id%3Dc81018e71b1601d0937fa64ce54bcb57&data=05%7C01%7Cfjeldkk%40state.gov%7C0cc4e2b471f44abcd32308db093ecead%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638113937577534024%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=W2ShcazZBQbanYGj0cLOTnUJwv%2BGL4xfwr83%2BycQY2E%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.fsd.gov%2F&data=05%7C01%7Cfjeldkk%40state.gov%7C0cc4e2b471f44abcd32308db093ecead%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638113937577534024%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=t32ANWzgpiB93pMWoq%2BFCSHz4YJY9QF1S1iQzCsS6RM%3D&reserved=0

Organizations based outside of the United States and that DO NOT plan to do business with the DoD should follow the below instructions:

Step 1: Proceed to SAM.gov to obtain a UEI and complete the SAM.gov registration process. SAM.gov registration must be renewed annually.

Organizations based outside of the United States and that DO plan to do business with the DoD in addition to Department of State should follow the below instructions:

Step 1: Apply for an NCAGE code by following the instructions on the NSPA NATO website linked below:

NCAGE Homepage:

https://eportal.nspa.nato.int/AC135Public/sc/CageList.aspx NCAGE Code Request Tool (NCRT):

Exemptions An exemption from the UEI and sam.gov registration requirements may be permitted on a case-by-case basis if:

● An applicant’s identity must be protected due to potential endangerment of their mission, their organization’s status, their employees, or individuals being served by the applicant.

● For an applicant, if the Federal awarding agency decides that there are exigent circumstances that prohibit the applicant from receiving a unique entity identifier and completing SAM registration prior to receiving a Federal award. In these instances, Federal awarding agencies must require the recipient to obtain a unique entity identifier and complete SAM registration within 30 days of the Federal award date.

Organizations requesting exemption from UEI or SAM.gov requirements must email the point of contact listed in the NOFO at least two weeks prior to the deadline in the NOFO providing a justification of their request. Approval for a SAM.gov exemption must come from the warranted Grants Officer before the application can be deemed eligible for review.

D.4. Submission Dates and Times

Applications are due no later than June 30,2024 (extended to July 18), 5PM Addis Ababa Time

D.5. Funding Restrictions https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Feportal.nspa.nato.int%2FAC135Public%2Fscage%2FCageList.aspx&data=05%7C01%7Cfjeldkk%40state.gov%7C0cc4e2b471f44abcd32308db093ecead%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638113937577534024%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=v3TLT8F%2FNfk5SuTcI2zw7SMhV4HK542OhP9XDx4ln%2BY%3D&reserved=0

The Community-Led Monitoring Program fund cannot be used for salaries, top-ups, project vehicles, renting of houses, furniture or other overhead costs, or other activities not approved in the work plan and not specified in the project proposal.

D.6. Other Submission Requirements

All application materials must be submitted by email to AddisAbabaPEPFAR@state.gov

E. APPLICATION REVIEW INFORMATION

E.1. Technical Evaluation Criteria

Each application will be evaluated and rated based on the evaluation criteria outlined below.

● Quality and Feasibility of the Program Idea - 15 points: The program idea is well developed, with a clear description of the problem, geography, and sites; type of intervention and implementation strategy on how program activities will be carried out, and clear understanding of the CLM principles.

● Program content - 10 points: The proposal clearly defines HIV program areas to be monitored. This should be based on the National Strategic Plan’s and PEPFAR’s key priorities.

● Nature of the organization and representation of the community – 10 points: The proposal clearly identifies which community groups will be leading, which groups will be active members of the CLM process, and mechanisms that will be deployed to empower the community members to be part of the project, and proximity of the applicant’s structure and proposed activities to the needs of the community.

● Geographic coverage - 10 points: Organization has both national and regional representation. The selected organization must cover at least 50% of regions and has constituents at regional and subregional levels

● Organizational Capacity and experience - 15 points: The organization/group has the know-how of proposed intervention and has completed some preparation steps for effective implementation of the proposed project. The project implementation team is organized and has the required set of skills. Proposal demonstrates good stewardship and accountability for managing project financial and materials resources, including setting up a proper bank account.

● Alignment with Country Operational Plan (COP23) guidance - 10 points: The designed project is in line with COP23 guidance including KP and affected population focus – who/what/how the CLM implementation planned, the nature of the organization i.e., led by KP or affected people like PLHIV, women, youth.

mailto:AddisAbabaPEPFAR@state.gov

● Experience - 10 points: Experience in CLM activities or related community-led initiatives including monitoring service quality by clients and client advocacy for change.

● Budget - 15 points: The budget provides a detailed cost breakdown. Costs are reasonable in relation to proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

● Sustainability - 5 points: Program activities will continue to have positive impact beyond the life of the project and effectively address identified needs and have lasting impact on the lives of target beneficiaries. Mechanisms to ensure community ownership during implementation and after completion of the project are in place.

E.2. Review and Selection Process

The PEPFAR Ethiopia Coordination Office will conduct an initial eligibility screening and an in-depth technical review of all applications. Subsequently, a review committee will evaluate the eligible applications, selecting a top scoring applicant. Prior to granting the award, the chosen organizations will undergo a pre-grant rapid assessment to ensure their readiness and compliance with the rules and regulations set forth by the USG. Organizations that exhibit critical capacity gaps or possess negative records with the federal government or any agency in terms of previous performance will be excluded from receiving the award.

E.3. Responsibility/Qualification Information in SAM.gov (formerly, FAPIIS)

i. The Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the U.S. government designated integrity and performance system accessible through SAM.gov (see 41 U.S.C. 2313).

ii. An applicant, at its option, may review and comment on any information about itself that a Federal awarding agency previously entered. Currently, federal agencies create integrity records in the integrity module of the Contractor Performance Assessment and Reporting System (CPARS) and these records are visible as responsibility/qualification records in SAM.gov.

iii. The Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.

E.4. Anticipated Announcement and Federal Award Dates: August-September 2024

F. FEDERAL AWARD ADMINISTRATION INFORMATION

a. Federal Award Notices

The grant award will be written, signed, awarded, and administered by the Grants Officer.

The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S.

government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: The award recipient must complete the submission documents, including the SF 270 advance request form, for the purpose of fund transfer. This should be done as per the instructions provided by the Grant Office Representative.

b. Administrative and National Policy Requirements

Before applying, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

These include:

● 2 CFR 25 - UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT

● 2 CFR 170 - REPORTING SUBAWARD AND EXECUTIVE COMPENSATION INFORMATION

● 2 CFR 175 - AWARD TERM FOR TRAFFICKING IN PERSONS

● 2 CFR 182 - GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE WORKPLACE

(FINANCIAL ASSISTANCE)

● 2 CFR 183 - NEVER CONTRACT WITH THE ENEMY

https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.25&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.170&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.175&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.182&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.182&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.183&rgn=div5

● 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS

● U.S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS

In accordance with the Office of Management and Budget’s guidance located at 2 CFR part

200, all applicable Federal laws, and relevant Executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following: NOTE:

● Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2

CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:

o Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205), o Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense

Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216), o Promoting the freedom of speech and religious liberty in alignment with

Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free

Inquiry, Transparency, and Accountability at Colleges and Universities (E.O.

13864) (§§ 200.300, 200.303, 200.339, and 200.341), o Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part

200.322), and o Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2

CFR part 200.340).

c. Reporting

Reporting Requirements: Recipients will be required to submit quarterly financial reports and program reports.

Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact:

https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&tpl=/ecfrbrowse/Title02/2chapterVI.tpl https://www.state.gov/about-us-office-of-the-procurement-executive/ https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=027fb85899500d580fc71df69d11573a&mc=true&n=pt2.1.200&r=PART&ty=HTML%20-%20ap2.1.200_1521.i#ap2.1.200_1521.xii https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=027fb85899500d580fc71df69d11573a&mc=true&n=pt2.1.200&r=PART&ty=HTML%20-%20ap2.1.200_1521.i#ap2.1.200_1521.xii

If you have any questions about the grant application process, please contact the PEPFAR

Ethiopia Coordination Office (PECO)

Tel. (Office): 0111-30-71-25 / 0111-30-62-13

E-mail: AddisAbabaPEPFAR@state.gov

H. OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Not Applicable. As cost sharing the applicant is required to assign paid key personnel for CLM

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries.

Equipment: Not Applicable. Note: equipment is any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $10,000 per unit.

Supplies: List and describe all the items and material that are needed for the program.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: Not Applicable

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time, staff time and donated venues and other overhead costs.

Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.