Notice_of_Award_-_Classroom_and_Office_Supplies_-_Stock_-_010-RW-0825.pdf

This is a Notice of Award issued by The School Board of Polk County, Florida Purchasing Department for Bid File Number 010-RW-0825, Classroom and Office Supplies - Stock. The procurement established a 6-month contract for the delivery of various classroom and office supplies to the Polk County School Board warehouse in Bartow, Florida, covering 29 line items including binders, index cards, file folders, paper clips, staplers, tablets, and chart paper. The bid submission deadline was August 20, 2024, at 3:00 PM ET through electronic submission via VendorLink. The award was approved by the Superintendent on September 12, 2024, with the contract period running from September 4, 2024, to January 31, 2025. The contract was awarded on a line-item basis to multiple vendors rather than as a composite award.

The Notice of Award allocated specific line items to seven vendors: A+ School Supplies, LLC (items 14, 25); Cascade School Supplies (item 20); National Art and School Supplies (items 23, 24); Pyramid Paper Company dba Pyramid School Products (items 1-3, 6, 11-13, 15-19, 21, 22, 26-28); Quill LLC (items 7-9); School Specialty, LLC (items 4, 5, 10); and W.B. Mason Co., Inc. (item 29). The anticipated total bid value is approximately $97,041 based on historical purchasing data. Pricing was submitted on a fixed unit basis with no substitutions allowed except for discontinued items with manufacturer-approved replacements. The School Board reserves the right to purchase quantities greater or less than estimated amounts and explicitly instructed vendors not to ship products or proceed with services without specific authorization through purchase orders issued by School Board personnel. Questions regarding the award should be directed to Robert.woods@polk-fl.net in the Purchasing Department.