Notice of Award

NOTICE OF AWARD

Revised: 1/4/21 SPD-AP005

Solicitation Title/Event Name: Linens for RWS

Solicitation No/Event ID: 41200-GVS0000008

Solicitation Close/Event End Date: 6/1/2023

Notice of Award Posting Date: 7/19/2023

Issuing Officer: Wanda Smith Issuing Officer Contact Information: wanda.smith@gvs.ga.gov

The State has awarded a contract to the successful offeror(s). Although the State will provide the reason(s) an offeror was not successful in accordance with Georgia law, please note that the reasons listed below beside the names of the unsuccessful offeror(s) should not be interpreted as an exhaustive list. NOTE: In the event any of the following is applicable, then all identified award amounts (if any) are estimates only: (1) this is an open agency contract and/or (2) the state entity has identified primary/secondary awardees. All protests must be submitted electronically via email at doas.protests@doas.ga.gov. Please reference the Georgia Procurement Manual for the supplier protest process updated August 2020: http://doas.ga.gov/state-purchasing/law-administrative-rules-and-policies

SUCCESSFUL OFFEROR(S) AWARD AMOUNT

G.E.W. Inc. dba Wade Linen Service Open Contract Estimated Amount $15,751.01

Select One Select One Select One

UNSUCCESSFUL OFFEROR(S) REASONS

Select One Select One Select One Select One Select One Select One Select One Select One Select One Select One

Authorized Signature:______________________________________________________ mailto:doas.protests@doas.ga.gov http://doas.ga.gov/state-purchasing/law-administrative-rules-and-policies http://doas.ga.gov/state-purchasing/law-administrative-rules-and-policies

02/01/2021 Page 1 of 4 SPD-EP002

BID TABULATION TEMPLATE

Solicitation Title/Event Name: Linens for RWS

Solicitation No/Event ID:

GVS0000008

Issuing Officer:

Wanda Smith

Administrative Review:

During the administrative review, the issuing officer reviews all timely bids to determine suppliers’ compliance with several basic requirements.

The purpose of the administrative review process is to identify any responses which are not eligible for further evaluation. Space has been provided for up to seven suppliers. The table may be copied and inserted below if there are additional responding suppliers.

02/01/2021 Page 2 of 4 SPD-EP002

Requirements G.E.W. Inc.

dba Wade Linen Service

Timely Submission through Sourcing Tool*

Pass

Mandatory Requirements (supplier responded “yes” as appropriate and provided all required information)

Pass

Completed Cost Submission (either as line item or attached worksheet as applicable)

Pass

Not Scrutinized Company (see GPM Section 3.5.1.4)**

Pass

Bid Bond (typically only application to construction projects)

N/A

Overall Results

(PASS OR FAIL)

PASS

*Unless SPD grants a written exception, all state entities are required to conduct competitive sealed bidding through approved sourcing tools such as Team Georgia Marketplace™ and eSource/Jaggaer. These systems will not allow a supplier to submit a bid/proposal once the solicitation closing date/time has passed.

**By submitting a response via Team Georgia Marketplace™ or eSource/Jaggaer, suppliers automatically agree to the certificate of non-collusion and must also certify that they are not a scrutinized company. If conducting through another sourcing tool with SPD approval, the issuing officer may use form SPD-SP012 Certificate of Non-Collusion to obtain the certification and SPD-SP042 Supplier General Information Worksheet.

02/01/2021 Page 3 of 4 SPD-EP002

Second Phase of Evaluation:

Following administrative review, the issuing officer may proceed with further evaluation of all suppliers that passed administrative review.

Additional evaluation activities may include review/testing of samples, contacting client references (if requested) to verify previous work experience, etc. Examples are included below. Revise as needed to correspond to the RFQ requirements.

Product determined equivalent if brand name referenced

Pass

Overall Results

(PASS OR FAIL)

PASS

Cost Evaluation:

During the cost evaluation, the issuing officer will evaluate the cost proposals to identify the lowest priced supplier(s) using the identified cost evaluation methodology. Factors that may impact the cost evaluation are noted below:

Price Match Option: If selected by the issuing officer and included as part of the RFQ, then the price match option should be offered to any supplier that meets the following requirement: is (1) a Georgia-based, small business or Georgia Resident small business, (2) that agreed to price match and (3) submitted a response within 5% up to $10,000 of the lowest responsive and responsible bid. Only applicable if a non- Georgia based/non-small business is the lowest priced bidder.

Georgia Enterprises for Products and Services (GEPS): for purposes of cost evaluation only, any bid submitted by GEPS will receive a price preference of 8%. Please see GPM Section 5.6.6.6. for additional information.

Cost Negotiation: State entities may conduct one round of cost negotiations (Best and Final Offer) with responsive and responsible suppliers.

Reciprocal Preference: only applicable if Georgia-resident suppliers bid but a non-Georgia-resident supplier is selected for contract award.

Please reference GPM Section 5.6.6.5 for additional information.

02/01/2021 Page 4 of 4 SPD-EP002

Best Ranked Suppliers Based on Cost

Please list the top ranked supplier(s) based on cost that will be selected for contract award:

Top Ranked Supplier(s) – Only Vendor Estimated Cost (for purposes of NOIA/NOA) G.E.W. Inc. dba Wade Linen Service $15,751.01

Final Evaluation Prior to NOIA/NOA:

Prior to contract award, the issuing officer should complete the steps below (plus any remaining tasks identified in the RFQ) to verify eligible for award prior to publishing the results. For efficiency, this final review may be limited to the supplier(s) selected for contract award.

Verify Not Suspended or Debarred (both State and Federal Lists) for selected suppliers

N/A

Supplier Meets eVerify Requirement

N/A

Pass Sales and Use Tax Check with DOR (only required if estimated award more than$100,000) for selected suppliers

N/A

Resolve Contract Exceptions (if any) for selected suppliers Ensure Anti-Boycott of Israel Certification (GPM Section

3.5.1.7 included in contract)

N/A