Northville Earthwalk cart bid 2023.pdf

Request for Bid Northville

Public Schools The Northville Public Schools (the “Owner”) is seeking a proposal for the purchase:

30 Earthwalk MiniMax carts with power management for the HP Fortis G11 14” Chromebook

30 Conversion kits to upgrade older Earthwark CC40 carts to the new USB-C to USB-C power system.

1) All components must be fabricated, fully assembled, and satisfy basic operational functionality at the time of proposed completion. Final assembly of minor components onsite is acceptable.

2) Northville Public Schools reserves the right to accept or reject any or all items in the bid; to accept or reject any or all bids; to waive any informalities therein; or for reasons of establishing uniformity or that serve the best interest of the District, to award the contract to other than the low bidder(s).

3) The proposal must be the original and signed by an individual authorized to bind the vendor to be valid. Proposals must be received by December 7th , 2023 at 12:00 PM EDT or they will not be considered.

4) Two (2) signed copies of the written proposal must be submitted in a sealed envelope marked

“Earthwalk Chromebook Cart Bid”. All proposals must be mailed or hand-delivered to:

Andrew Piazza Director of Technology, Northville Public Schools, 405 W. Main St., Northville, MI 48167. No oral, telephonic, email, or facsimile proposals will be considered.

No late proposals will be accepted.

5) Any catalog, brand name or manufacturer’s reference in this RFB is absolute – not just descriptive – and are intended to indicate type, model and quantity desired. If brand other than that specified is proposed, complete descriptive information of said article must be included with the proposal. If vendor takes no exception to specifications referenced in this RFB, brand names, models, etc. as specified, must be furnished.

6) All items proposed must be new, not reconditioned, including containers or packaging suitable for shipment and storage, unless otherwise indicated on the proposal.

7) Northville Public Schools is not liable for any costs incurred by the vendor prior to the issuance of any agreements, contracts or purchase orders, and will not pay for information solicited or obtained in response to this RFB. The information obtained will be utilized solely to determine the suitability of the products or services offered. Subsequent procurement, if any, will be in accordance with appropriate rules and regulations.

8) All submitted proposals will be reviewed and evaluated by only those officials who have a legitimate interest. Any information within a proposal that a vendor considers to be proprietary should be identified as such in writing. Otherwise, Northville Public Schools reserves the right to use any or all ideas presented with a proposal in any reply to this RFB. Selection or rejection of a vendor’s proposal does not affect this right.

9) At the discretion of the Owner, the vendor may be required to secure a Labor and Materials surety bond for all products and services indicated. The vendor should anticipate this surety cost and include on the bid form where noted. Proof of bond purchase will be required before invoicing for the bond cost. If no bond is required, the projected bond cost will be refunded to the Owner via credit invoice.

The following specifications are intended to define the base requirements of the Owner for an Earthwalk carts with power management for the HP Chromebook 14. The vendor is responsible for providing documentation that the product or manufacturer meets the requirements at the time of the response opening. A lack of documentation will constitute non-compliance with the requirement and is considered incomplete and can be thrown out.

Whether or not the company or product will meet the requirements in the future is not relevant for this proposal: compliance must exist at the time of the bid opening. All items noted must be priced, indicating unit and extended pricing. Any discounts or rebates (to the benefit of the Owner) not implied by the noted model reference should be noted under separate cover, indicating the line item discount as a deduction to the proposed base bid or alternate pricing requested.

Any questions need to be in writing and emailed to piazzaan@northvilleschools.org by December 6th 11:59 EST

PRODUCT REQUIREMENTS – BASE BID

20 Earthwalk MiniMax carts with power management for the HP G6 14” Chromebook

Item Description Quantity MM40.3 MiniMax Cart - 40 User - REV.3 BLACK - Base

Model

Only. Key plus Hasp/Loop, 3-point Lock, key lock rear panel access. Optional Casters, Charging Systems and

Integrated Networking Systems available. Laptop compartment Dimensions 11“ wide X 16” deep X 1.5“ high Earthwalk MiniMax cart 40 user with HEPD USB-C powerhubs, USBC to C 3.1 fast charge and sync cable, and ten outlets smartbar earthwalk MiniMax cart 40 user with HEPD mailto:piazzaan@northvilleschools.org and sync cable, and ten outlets smartbar earthwalk MiniMax cart 40 user with HEPD

6 Inch total locking caster in a set of 4 installed.

EarthWalk CartArt ChromeCart Graphic panel - Left Door

2 column cart Conversion Kits PD-Conversion-MM Cart conversion parts kits for MM40 cart to HEPD USB-C

S&H-LIFTGATE Fee - Shipping & Handling - Lift gate 1

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004).

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Northville Public Schools Board of Education. The board shall not accept a bid that does not include this sworn and notarized disclosure statement.

I state that no familial relationship exists between the owner or any employee of the company and any member of the Northville Public Schools board, intermediate school board, or board of directors or the superintendent of the school district. If such a relationship exists, please explain:

By: (signature)

Title: (type or print)

Date:

IRAN ECONOMIC SANCTIONS ACT DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law

(Public Act 517 of 2012).

As required by Iran Economic Sanctions Act, Public Act 517 of 2012 (the “Act”), all bids shall be accompanied by a sworn and notarized statement certifying that the Contractor is not an “Iran linked business” within the meaning of the Act and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

By: (signature)

Title: (type or print)

Date: