NORTH-ITB-1351 Questions Answers.docx
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- Attached to
- ITB-1351 Questions and Answers
- Solicitation number
- IN-15120
- Issued by
- Polk County, Florida
About this file
This document is a Questions and Answers addendum for ITB-1351 District-Wide General Landscape Services in Florida's Northern Counties, addressing clarifications on contract scope and implementation. The contract encompasses both landscape installation and maintenance services, with specific work items, plant material installations, and associated maintenance tasks to be defined in individual Landscape Orders of Authorization (LOAs). Each LOA will identify designated maintenance areas, provide detailed plans or marked-up as-built plans specifying work limits and requirements, and outline whether work includes mowing, weeding, plant material installation, or irrigation system work. The contractor will be responsible for site watering during establishment periods if supplemental irrigation is unavailable, though the Department/FDOT will maintain responsibility for existing irrigation system power bills outside new project limits.
Compensation for landscape services follows a unit-based pricing structure where contractors submit base rates that are combined with market-driven material costs to determine final billing amounts, as detailed in the Method of Compensation section on contract sheets B-2 and B-3. Plant removal and stump extraction are compensated as separate pay items when called out in LOAs, with the Department specifying removal methodology in bid sheet C-19. The contractor assumes responsibility for maintaining newly installed irrigation components throughout the establishment period per contract specifications, while the Department determines on a case-by-case basis whether existing irrigation systems require restoration work under individual LOAs. Remedial work performed by the contractor is distinguished from removal work required by the Department.
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NORTH-ITB-1351 Questions & Answers
1. Will the grass and litter maintenance be held to only areas installed during work or the entire project site during our establishment?
A. Each LOA will identify the areas to be maintained.
1. Is this contract meant to be a mowing and weeding maintenance contract or installation of plant materials?
A. Each LOA will outline the specific installation of plant materials and may include weeding and/or mowing.
1. Will contractor be required to site inspections or evaluations prior to work order placement to determine which plants need to be replaced or installed or will the Department do all planning of work plan?
A. Each LOA will provide plans or marked up as-built plans that identify the work items.
1. Are the project limits defined by the work order produced under this contract or the original landscape construction plans?
A. Each LOA will clearly identify the limits of work.
1. Will the contractor be responsible for the existing irrigation system power bill or maintenance issues outside of the new project limits including maintenance on any well or pump items?
A. The Dept./FDOT will continue to pay for continued power to any irrigation systems where applicable. The contractor will be responsible to maintain any installed irrigation items that are included in an LOA. The contractor will be responsible to maintain any installed irrigation component throughout the establishment period per Contract Sheet A-9, No. 18.
1. Will the contractor be compensated to bring existing but non-used irrigation systems back to a current state such as maintenance or removal of mold / organics in the lines?
A. Each LOA will outline specific work items required in relation to irrigation systems as applicable. Some LOA’s may not include irrigation related items; and watering will be by contractor for the duration of the establishment period without the supplemental irrigation water supply.
1. Have existing irrigation systems been maintained since acceptance by the Department?
A. After the project Establishment Period and acceptance by the Dept./FDOT the irrigation systems are left intact with no on-going maintenance program. LOA’s may include irrigation work-items to restore an existing irrigation system; however, this will be determined on a case-by-case basis. Should there be no operational irrigation system the contractor will be responsible for watering during the establishment period as per Contract Sheet A-9, No. 16.
1. When a tree or palm is to be removed and replaced, is the removal a separate pay item or included in the replanting price?
A. Removal of any existing plant material called out in an LOA will be a separate pay item. This does not include material planted by the contractor under the LOA as remedial work as specified on Contract Sheet A-12.
1. When completing a tree removal, the stump is a separate pay item or included?
8. There may be times the department wants to leave the roots in place to help with erosion issues or to prevent from having "soft spots" along the right of way that excavation and replacement may create A. The Dept./FDOT will identify in the LOA the specific type of removal by pay item; See Bid Sheet C-19.
1. Line item #189, will the contactor be compensated at the rate in the bid plus the cost of the lowest quote of plant material?
9. Unit base price + material costs per unit (to be determined by market supply) = billed amount A. Please refer to the Method of Compensation Section VI Details of Non-Rate Unit Items: Sheet B-2, B-3.
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