North Branch Pole Barn Specs - Dec 2023.pdf

NORTH BRANCH AREA SCHOOL DISTRICT REQUEST FOR BIDS

North Branch, MI. 48461 Posted December 19, 2023

BIDS ARE DUE: January 3, 2024 BY 2:00 P.M.

At North Branch Area Schools Central Office 6655 Jefferson St North Branch, MI 48461

I. BID

1. Purpose Of Bid:

North Branch Area School District is seeking bids from a qualified general contractor to construct an addition to the maintenance storage building adjacent to the football field located at 6598 Brush St, North Branch, MI 48461

Bid Terms:

A. North Branch Area School District reserves the right to reject any or all bids for no reason.

B. Bids must be signed by an official authorized to bind the contractor to its provisions for at least a period of 90 days. Failure of the successful proposer to accept the obligation of the bid may result in the cancellation of any award.

C. In the event it becomes necessary to revise any part of the RFB, addenda will be provided.

Deadlines for submission of the RFB’s may be adjusted to allow for revisions. Emailed bids will not be accepted.

D. Bids should be prepared simply and economically, providing a straight-forward concise description of the contractor’s ability to meet the requirements of the RFB.

E. A formal written contract will be executed between North Branch Area School District and the awarded contractor.

II. BID SPECIFICATIONS

The bid response shall include all of the following information. Failure to include all of the required information may result in disqualification of a bid.

1. Contractor’s qualifications, years in business, and experience in providing the level and type of work specified in the bid.

2. Bank References with name and phone number of contact person.

3. At least three (3) current references from owners of similar projects listed in the bid. Include company name, contact name and phone number.

III. GENERAL SPECIFICATIONS

1.Site Details A. Please see attached plan documents.

B. Job must be substantially completed by March 31, 2024 and fully completed by April 30, 2024.

C. The bidder shall, before submitting the bid, carefully examine the proposal, plans, specifications, and contract documents. The bidder shall inspect in detail the site of the proposed work and be familiar with all the local conditions affecting the contract. If successful, the bidder will be responsible for all errors in the proposal resulting from failure or neglect to comply with these instructions. North Branch Area Schools will, in no case, be responsible for any change in anticipated profits resulting from such failure or neglect.

2. Project Specifications A. The contractor shall provide all labor, materials, equipment, subcontractors and supervision for completion of the project. This includes general construction and electrical work associated with the project.

B. All clean up shall comply with all applicable Federal, State, and local laws and regulations.

C. Contractor shall, at all times, keep the site free from accumulation of waste materials, debris or rubbish caused by his or her employees at work. Contractor shall remove from the site all tools, surplus materials, debris or rubbish and shall leave the site and the work in a neat and orderly fashion at the completion of the work.

D. Arrangements may be made, in advance, by Contractor for leased waste containers for disposal of construction debris at Contractor’s expense.

E. No smoking or drinking is allowed on any school premises.

3. Bid Security/Performance Bond A. Accompanying this proposal shall be a Bid Bond (or Certified/Cashier's Check) as surety in an amount of no less than ten percent (10%) of the Base Bid, payable to North Branch Area Schools, which will be forfeited if the undersigned fails to execute the contract in conformity with specifications stated herein.

B. The successful bidder further agrees to provide a Performance Bond in an amount equal to five percent (5%) of the total contract cost included in the bid submission.

IV. CONTRACT PROVISIONS

If a contract is awarded, the selected contractor will be required to adhere to a set of general contract provisions which will become a part of any formal agreement.

1. Reporting of Contractor A. The Contractor is to report to North Branch Area Schools Facilities Manager and/or designee and will cooperate and confer as necessary to insure satisfactory work progress.

B. All reports, estimates, memoranda and documents submitted by the Contractor must be dated and bear the Contractor’s name.

C. All reports made in connection with these services are subject to review and final approval by the Facilities Manager prior to payment.

D. North Branch Area Schools may review and inspect the Contractor’s activities during the term of this contract.

F. Lien waivers must be put in place for all subcontractors and materials purchased.

G. Contractor is responsible for all expenses related to transportation of staff, equipment and materials and disposal of debris.

H. Contract must secure all necessary permits according to local and state laws and regulations.

2. Personnel A. The Contractor will not hire any North Branch Area Schools employees for any of the required services without the North Branch Area Schools written approval in advance.

B. The parties agree that the Contractor is neither an employee nor an agent of North Branch Area Schools for any purpose.

3 Indemnification Agreement

The Contractor will protect, defend and indemnify North Branch Area Schools, its officers agents, assigns, volunteers and employees from any and all liabilities, claims, liens, fines, demands and costs, including legal fees, of whatsoever kind and nature which may result in injury or death to any persons, including the Contractor’s own employees, and for loss or damage to any property, including property owned or in the care, custody or control of North Branch Area Schools in connection with or in any way incident to or arising out of the occupancy, use service, operations, performance or non- performance of work in connection with this contract resulting in whole or in part from negligent acts or omissions of contractor, any sub-contractor, or any employee, agent or representative of the contractor or any sub-contractor.

4. Insurance Requirements

A. The Contractor will maintain at its own expense during the term of this Contract, the following insurance: Workers’ Compensation insurance with Michigan statutory limits and Employers Liability

Insurance with a minimum limit of $100,000 each accident for any employee.

B. Commercial General Liability insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. The Township shall be added as “additional insured” on general liability policy with respect to the services provided under this contract.

C. Automobile Liability Insurance covering all owned, hired and non-owned vehicles with Personal Protection Insurance and Property Protection Insurance, including residual liability insurance with a minimum combined single limit of $1,000,000 each accident for bodily injury and property damage.

D. Contractor shall furnish North Branch Area Schools with satisfactory certificates of insurance or a certified copy of the policy, if requested.

No payments will be made to the Contractor until the current certificates of insurance have been received and approved by North Branch Area Schools. If the insurance as evidenced by the certificates furnished by the Contractor expires or is canceled during the term of the contract, services and related payments will be suspended.

Contractor shall furnish North Branch Area Schools with certification of insurance evidencing such coverage and endorsements at least ten (10) working days prior to the commencement of services under this contract and shall provide for 30-day written notice to the Certificate holder of cancellation of coverage.

5. Warranty North Branch Area Schools requires a one-year warranty on labor.

6. Compliance with Laws and Regulations The Contractor will comply with all federal, state and local regulations, including but not limited to all applicable OSHA requirements and the Americans with Disabilities Act.

7. Interest of Contractor and North Branch Area Schools The Contractor promises that it has no interest which would conflict with the performance or services required by this contract. The Contractor also promises that in the performance of this contract, no officer, agent, employee of North Branch Area Schools or member of its governing body, may participate in any decision relating to this contract which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is directly or indirectly interested or has any personal or pecuniary interest.

8. Equal Employment Opportunity

The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, sex, sexual orientation, national origin, physical handicap, age, height, weight, marital status, veteran status, religion and political belief (except as it relates to a bona fide occupational qualification reasonably necessary to the normal operation of the business).

9. Payroll Taxes The Contractor is responsible for all applicable state and federal social security benefits and unemployment taxes and agrees to indemnify and protect North Branch Area Schools against such liability.

V. TERMS AND CONDITIONS

1. Award:

North Branch Area Schools reserves the right to reject any and all bids received as a result of this RFB.

2. Low Bid: A successful contract will be awarded by the response given on the Bid Sheet to the most responsive and responsible respondent.

3. Term of Bid:

The Bid is for a six (6) month period from the date of award.

4. Bid Submission:

Submit Bid Cover page, Bid Signature Page, Contractor Information (page 2, II) and Bid Security/Performance Bond by required time/date. Bids must be submitted by mail or hand delivered to North Branch Area Schools Central Office at 6655 Jefferson St, North Branch MI 48461 by 2:00pm on January 3, 2024.

Mailing address is P.O. Box 3620, North Branch, MI 48461

5. Questions:

Submit all project questions to Owner's Representative: Jeff Drayton, Director of Operations, 810-688- 3570 ext 2708, jdrayton@nbbroncos.net

VI. PROPOSAL FORM/ALL TRADES

PROJECT:

North Branch Area Schools Maintenance Storage Building Addition

PROPOSAL

Pursuant to and in compliance with the Invitation to Bid and the Instructions to Bidders, and having carefully examined the Bidding Documents with the Owner to complete the work in accordance with the said Bidding Documents for the sum of:

(Sum to be written out)

Dollar $

Anticipated Completion Date:

BREAKDOWN OF BASE PROPOSAL:

SITE WORK $

FOUNDATIONS $

CONCRETE FLAT WORK $

ROUGH CARPENTRY $

INTERIOR CARPENTRY $

DOORS AND HARDWARE $

ROOFING $

ELECTRICAL $

GENERAL CONDITIONS $

OVERHEAD & PROFIT $

Name of Contractor

Address, City, Zip

Phone #/Fax #

Email Address

BASE PROPOSAL BID $

ALTERNATES

The undersigned further proposes to execute the work specified in the respective technical division or indicated on the drawings for the sum added to the base proposal as stated below:

VOLUNTARY ALTERNATES

The following voluntary alternates are offered by the bidder. The undersigned agrees the amounts indicated below shall be added to or deducted from the Base Bid, as the case may be, for each alternate which is accepted.

Description of Voluntary Alternates

Add

Deduct

1.

2.

3.

4.

SPECIAL PROVISIONS

North Branch Area Schools

Maintenance Storage Building Addition

SECTION 1: SCOPE OF WORK

Work scope: The work includes, but is not limited to construction of an addition to the existing maintenance storage building located adjacent to the football field at North Branch Area Schools, which includes grading, construction and electrical along with all appurtenant work necessary to complete the project as stated in the plans and bid specifications.

SECTION 2: NOTICE TO PROCEED AND TIME SCHEDULE

An official "Notice to Proceed" specifying the date by which construction operations shall be started will be issued in writing and delivered to the CONTRACTOR by North Branch Area Schools upon approval by the North Branch Area Schools School Board and when all appropriate bonds and contracts have been signed and returned to North Branch Area Schools. Contract time will begin on the date specified in the "Notice to Proceed", unless operations begin at an earlier date, in which case the date that such operations begin will apply. The CONTRACTOR shall immediately begin and diligently prosecute the work to completion. The CONTRACTOR shall obligate himself to complete the work within the stated time limits. The CONTRACTOR shall begin work and shall diligently prosecute same to completion of the work from the date of commencement order, without fail and in the manner as stated in said specifications. All work described in this document shall be completed by April 30, 2024.

SECTION 3: EXCUSABLE DELAYS

The Contractor shall not be assessed with liquidated damage nor the cost of engineering inspection during any delay in the completion of the work caused by acts of God, the public enemy, fire, floods, epidemics, quarantine restrictions, strikes, freight embargoes, unusually severe weather, or due to such causes, provided that the Contractor shall within ten (10) days from the beginning of such delay notify the Project Manager in writing of the causes of delay. The Project Manager’s findings of the facts thereon shall be final and conclusive.

SECTION 4: INTENT OF THE PLANS AND SPECIFICATIONS

The intent of the plans and specifications is to prescribe a complete outline of work which the Contractor undertakes to do in full compliance with the contract.

He shall furnish all required materials, equipment, tools, labor and incidentals, unless otherwise provided in the contract and shall include the cost of these items in the contract unit prices for the several units of work. All items of work called for on the plans or in the specifications and not included as a separate item in the proposal shall be considered as incidental to the other items listed in the proposal and the payment for such incidental items shall be considered as included in the contract bid.

SECTION 5: AUTHORITY OF THE PROJECT MANAGER AND INSPECTOR

All work shall be done under the supervision of North Branch Area Schools Facilities Manager acting on behalf of North Branch Area Schools. He shall decide all questions which arise as to the quality and acceptability of materials furnished, work performed, manner of performance, rates of progress, interpretation of the plans and specifications, acceptable fulfillment of the contract and compensation under the specifications.

He shall determine the amount of work performed and materials furnished and his decision and estimate shall be final. His estimate shall be "condition precedent" to the right of the Contractor to receive money due him under the contract.

SECTION 6: CHANGE ORDERS

North Branch Area Schools reserves the right to make alterations or supplements to the Contract.

Change Order Forms are required for all changes in decreases and/or increases of quantities and/or dollar amount changes

SECTION 7: COOPERATION WITH OTHER CONTRACTORS

The Contractor shall cooperate with other Contractors who may be employed North Branch Area Schools on construction of other work adjacent to or in the proximity of the location of the project.

SECTION 8: CONTRACTOR AND SUBCONTRACTOR RESPONSIBILTY, QUALIFICATIONS, AND LICENSE.

The Contractor and Subcontractors shall hold current licenses from the State Of Michigan.

Licenses.

SPECIFICATIONS

SECTION 00010 - PROJECT SPECIFICATIONS INDEX

DIVISION 1 GENERAL REQUIREMENTS

011000 Summary

012100 Allowances

012600 Contract Modifications

012900 Payment Procedures

013100 Project Management

013200 Construction Progress Docs

013300 Submittal Procedures

015000 Temporary Facilities

016000 Product Requirements

017300 Execution

017700 Closeout Procedures

017823 Operation and

Maintenance

017839 Project Record

Documents

DIVISION 2 SITEWORK

Not Used

DIVISION 3 CONCRETE

031000 Concrete Formwork

032000 Concrete Reinforcement

033000 Cast-in-Place Concrete

033450 Concrete Finishing

DIVISION 4 MASONRY

DIVISION 5 METALS

DIVISION 6 WOOD AND PLASTICS

061000 Rough Carpentry

061900 Wood Trusses

DIVISION 7 THERMAL AND MOISTURE PROTECTION

074113 Metal Roof Panels

079200 Joint Sealants

DIVISION 8 DOORS AND WINDOWS

081113 Hollow Metal Doors and

Frames 083113 Access Door and

Frames 087100 Door Hardware

DIVISION 9 FINISHES

DIVISION 10 SPECIALTIES

DIVISION 11 EQUIPMENT

DIVISION 12 FURNISHINGS

DIVISION 13 SPECIAL CONSTRUCTION

Not used

DIVISION 14 CONVEYING SYSTEMS

Not used

DIVISION 22 PLUMBING

DIVISION 23 MECHANICAL

DIVISION 26 ELECTRICAL

See Drawings

DIVISION 31 EARTHWORK

312001 Structural Earthwork

DIVISION 32 EXTERIOR IMPROVEMENTS

See Civil Drawings

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2

SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Access to site.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and drawing conventions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3

PROJECT INFORMATION

A. Project Identification: North Branch Area School District maintenance storage building addition

1. Project Location: 6598 Brush St, North Branch, MI 48461.

B. Owner: North Branch Area School District.

1. Owner's Representative: Jeff Drayton, Director of Operations, 810-688-3570 ext 2708, jdrayton@nbbroncos.net

C. Architect: Creekwood Architecture, Inc., 1111 Creekwood Tr., Burton, MI 48509

1. Jeffrey J Van Camp, AIA; 810-742-0480; jvancamp@creekwoodarch.com

1.4

WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of, but is not limited to the following:

1. 1,620 square foot Storage building addition to existing pole structure mailto:jvancamp@creekwoodarch.com

B. Type of Contract:

1. Project will be constructed under a single contract.

1.5 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to area of work as shown on drawings.

2. Driveways, Walkways and Entrances: Keep driveways loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.6 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing facilities during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

1.7 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit on site to normal business working hours of 7:00 a.m. to 7:00 p.m., Monday through Saturday, unless otherwise indicated.

1. Weekend Hours/Holidays: Weekend work not allowed on Sunday. Work not allowed on Holidays recognized by the City of Sparks.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

1.8 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the

Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the

Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

SECTION 012100 – NOT USED

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing

Contract modifications.

1.3 MINOR CHANGES IN THE WORK

A. Owners Representative will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, " Owners Representative 's Supplemental Instructions."

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Owners Representative will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Owners Representative are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Owners Representative.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the

Contract, Contractor may initiate a claim by submitting a request for a change to Owners Representative.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Proposal Request Form: Use form acceptable to Owners Representative.

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

1.6 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Owners Representative will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Owners Representative may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the

Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not

Used) PART 3 -

EXECUTION (Not Used)

END OF SECTION 012600

SECTION 012900 - PAYMENT PROCEDURES

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 012100 "Allowances" for procedural requirements governing the handling and processing of allowances.

2. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

3. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the

Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Owners Representative at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Contractor's name and address.

c. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one- hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Owners Representative and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial

Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Submit Application for Payment to Owners Representative by the 25th of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Owners Representative.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Owners Representative will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on- site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Owners Representative by a method ensuring receipt. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. List of Contractor's staff assignments.

5. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

6. Certificates of insurance and insurance policies.

7. Performance and payment bonds.

8. Data needed to acquire Owner's insurance.

I. Application for Payment at Substantial Completion: After Owners Representative issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, submit final

Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Evidence that claims have been settled.

5. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

A. Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. General coordination procedures.

2. Requests for Information (RFIs).

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field- engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

A. RFI: Request from Owner, Owners Representative, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Owners Representative will return RFIs submitted to Owners Representative by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Owners Representative.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Owners Representative 's Action: Owners Representative will review each RFI, determine action required, and respond. Allow seven working days for Owners Representative 's response for each RFI. RFIs received by Owners Representative after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the

Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Owners Representative 's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Owners Representative 's action may include a request for additional information, in which case Owners Representative 's time for response will date from time of receipt of additional information.

3. Owners Representative 's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract

Time or the Contract Sum, notify Owners Representative in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Software log with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Owners Representative.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Owners Representative 's response was received.

F. On receipt of Owners Representative 's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Owners Representative within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

PART 2 - PRODUCTS (Not

Used) PART 3 -

EXECUTION (Not Used)

END OF SECTION 013100

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

1. Section 013300 "Submittal Procedures" for submitting schedules and reports.

1.3 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. PDF electronic file.

B. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1.4 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's construction schedule with the schedule of values, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by Owners Representative.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Section 013300 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's construction schedule with submittal schedule.

4. Startup and Testing Time: Include no fewer than 7 days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for Owners Representative 's administrative procedures necessary for certification of Substantial Completion.

6. Punch List and Final Completion: Include not more than 14 days for completion of punch list items and final completion.

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. As the Work progresses, indicate final completion percentage for each activity

B. Distribution: Distribute copies of approved schedule to Owners Representative Owner, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

END OF SECTION 013200

SECTION 013300 - SUBMITTAL PROCEDURES

1.2

SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

1. Section 012900 "Payment Procedures" for submitting Applications for Payment and the schedule of values.

2. Section 013200 "Construction Progress Documentation" for submitting schedules and reports, including Contractor's construction schedule.

3. Section 017823 "Operation and Maintenance Data" for submitting operation and maintenance manuals.

4. Section 017839 "Project Record Documents" for submitting record Drawings, record

Specifications, and record Product Data.

1.3

DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Owners

Representative 's responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. File Transfer Protocol (FTP): Communications protocol that enables transfer of files to and from another computer over a network and that serves as the basis for standard Internet protocols.

An FTP site is a portion of a network located outside of network firewalls within which internal and external users are able to access files.

C. Portable Document Format (PDF): An open standard file format licensed by Adobe Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.

1.4

ACTION SUBMITTALS

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Owners Representative and additional time for handling and reviewing submittals required by those corrections.

1. Coordinate submittal schedule with list of subcontracts, the schedule of values, and Contractor's construction schedule.

2. Initial Submittal: Submit concurrently with startup construction schedule. Include submittals required during the first 60 days of construction. List those submittals required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.

3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's construction schedule.

a. Submit revised submittal schedule to reflect changes in current status and timing for submittals.

4. Format: Arrange the following information in a tabular format:

a. Scheduled date for first submittal.

b. Specification Section number and title.

c. Submittal category: Action; informational.

d. Name of subcontractor.

e. Description of the Work covered.

f. Scheduled date for Owners Representative 's final release or approval.

g. Scheduled date of fabrication.

h. Scheduled dates for purchasing.

i. Scheduled dates for installation.

j. Activity or event number.

1.5 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Owners Representative 's Digital Data Files: Electronic digital data files of the Contract

Drawings will not be provided by Owners Representative for Contractor's use in preparing submittals.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each…