PWS_ NNC_13Jun24 (1).docx

CUI FA7014‐XX-X-XXXX

PROTECTIVE SERVICE OPERATIONS VEHICLE LEASE

STATEMENT OF WORK, 03 Jun 24

1. DESCRIPTION OF SERVICES:

BACKGROUND:

1.1. This Statement of Work (SOW) defines the requirements and services for AFOSI’s commercial leased SUV’s.

1.2. OBJECTIVES / APPROACH:

1.2.1. Objective:

1.2.1.1. The contractor will provide the equipment and services listed in this SOW.

1.3. TASK/SCOPE OF WORK: The contractor shall provide the following equipment.

1.3.1. Two (2) Class IV, Four Wheel Drive (4x4) Extended Large SUV vehicles. One to be utilized in the National Capitol Region, Washington, D.C, and one within Colorado Springs, CO and the surrounding areas. The vehicles must be manufactured in accordance with all United States Department of Transportation, Interstate Commerce Commission Regulations and Federal Motor Vehicle Safety Standards. The requirement is for a twelve (12) month base period, four (4) twelve (12) month option periods, and an option for a six (6) month extension period. Vehicles will be driven approx. 10,000 miles per year.

1.3.2. The vehicles required under this contract shall be authorized in accordance with AFI 24-302, Vehicle Management and be listed in the Federal Vehicle Standards.

1.3.3. The Contractor shall deliver one (1) Class IV Extended Large SUVs to 1305 Luke Avenue SW, Joint Base Anacostia-Bolling, DC 20032, and one (1) to 250 Vandenburg Ave, Bldg 2, Peterson AFB, CO, 80914. No Later Than (NLT) 1 Sep 2024. Upon contract termination, the Contractor will plan to pick-up the leased vehicles from Joint Base Anacostia-Bolling, DC and Peterson AFB, CO.

1.3.4. The Contractor shall provide monthly invoices between the first and fifth of each month.

1.3.5. Any correspondence pertaining to this contract between the Government and Contractor will always be conducted with the utmost professionalism and courtesy by both parties.

1.4. VEHICLES

1.4.1. MAKE/MODEL: Two (2) Class IV 8 passenger 4x4 Extended Large SUV equivalent to a 2023 GMC Yukon XL Denali or Chevy Suburban High Country trims

1.5. SPECIFIC REQUIREMENTS - Class IV 4x4 Extended Large SUV

1.5.1. Exterior requirements: color Black, 22” rims.

1.5.2. Interior requirements: Executive interior package with black leather, second row bucket style, power released, heated seating, and third row 60/40 split bench with power fold-down seating.

1.5.3. Minimum power requirements: Ten (10) speed transmission O/D, 6.2L EcoTec3 V8 engine, flex fuel capable, if available, Magnetic Ride Control suspension.

1.5.4. Provide four (4) keys per vehicle with fobs programmed upon delivery.

1.5.5. No navigation system, any factory installed navigation tracking system must be disabled.

1.5.6. Vehicles should be delivered equipped with 35% tint on front doors, rear passenger doors and rear glass, and legal tint strip for the front windshield.

1.5.7. Vehicles should be delivered equipped with an aftermarket installed emergency lighting and warning system with 360 degrees of visibility. System should be hard to distinguish from a regular vehicle when not in-use. Should include the following minimum requirements (See attached photos of layout):

1.5.7.1. Siren and light controller with PA and low frequency output operable from the driver’s seat

1.5.7.2. Two (2) red and blue led lights in front grill

1.5.7.3. Red and blue strobe lighting in each taillight

1.5.7.4. Split Red and blue light bar mounted inside front windshield

1.5.7.5. Red and blue led unit mounted in rear window

1.5.7.6. Four (4) red and blue lights for running boards (two per side)

1.5.7.7. 100-watt PA/siren speaker

1.5.7.8. Low frequency siren, such as Whelen Howler or equivalent

1.5.7.9. Two (2) red and blue led bars for passenger rear windows (one per side)

1.5.7.10. Two (2) under mirror white led strobes (one per side)

1.5.7.11. Four (4) red and blue lights in wheel wells (two per side)

1.5.7.12. Six (6) white roof rack lights (three per side)

1.5.7.13. Two (2) red and blue rear license plate lights

1.5.8. Vehicles should be delivered equipped with an aftermarket installed, in car video recording system with front and rear facing cameras, and DVR system for recording and storage up to 96 hours. Should include the following minimum requirements.

1.5.8.1. DVR capabilities to record up to 4 channel simultaneous recording at up to 1080p @ 30fps, H265 Compression, 128GB Storage for triggered events, 2TB storage capability, MIL-STD-810G standard for shock/vibration up to 40G impact, Internal G-Sensor, GPS, WiFi, and audio disabled, Operating Voltage of 8V-36V, Onboard UPS provides 8-second power-off delay to prevent data corruption.

1.5.8.2. Front and Rear Facing Camera - Sony IMX307 StarVis Sensor, 2MP 1080p max resolution, 3MP 4MM Crystal Lens, StarVis sensor provides accurate colors during the day and at night for more useable footage, Auto-switch to B&W with IR filter when required for ultra-low light images, 1/4x20 mounting thread in the case for easy mounting, Integrated sun shield to minimize glare.

1.5.9. Vehicles should be delivered equipped with an aftermarket installed, NIJ Level IIA ballistic door panels on all four (4) doors. Should include the following minimum requirements.

1.5.9.1. Installs in 5 to 15 minutes, Weighs less than 10 pounds, Semi-rigid, 1/4-inch - 0.64 cm thin panels, Totally concealed, weatherproof design, does not impact OEM functions of the door.

1.5.9.2. TESTED TO NIJ STANDARD 0108.01 THREAT PROTECTION (LEVEL IIIA) 9mm Luger 124gr FMJ 1400 +/- 50 fps. 426 +/- 15 m/s,.44 MAG 240gr Lead SWC GC 1400 +/- 50 fps. 426 +/- 15 m/s.

1.5.10. Vehicles should be delivered equipped with an aftermarket installed low-profile, high security, in vehicle storage solution, affixed to OEM factory locations for easy access to spare tire.

1.5.10.1. One (1) single drawer, not to exceed 6 1/8 inch in height, does not interfere with third passenger row, equipped with combination lock, and key over-ride, black in color.

1.5.11. Additional required features include the following: keyless start push button, keyless entry with remote start, heads up display, power lift gate, all weather floor mats, rear cargo mat, side blind zone alert with lane change alert, high-definition surround vision, active noise cancellation. Day time running lights and Skid plate. Air bags, dual-stage frontal and side-impact, passenger and head curtain side-impacts and LED rear interior reading lights and power rear sunshade, heated steering wheel and heated and cooled seats, second row heated bucket seats. Power-retractable assist steps with illuminated perimeter lighting. Air Ride Adaptive suspension.

1.6. INSTALLATION OF SPECIAL EQUIPMENT OR MARKINGS

1.6.1. The Government may install additional specialized equipment (i.e., gun box, radio, etc.) required by the using activity.

1.6.2. The Government may place non-permanent markings or decals, identifying the using activity, on each side, and or on the front and rear bumpers, of any motor vehicle leased under this contract. The Government shall use markings or decals that are removable without damage to the vehicle.

1.6.3. The Contractor may use placards for temporary identification of vehicles except that the placards may not contain any reference to the Contract that may be construed as advertising or endorsement by the Government of the Contractor.

1.6.4. Installation and removal of special equipment and/or markings/decals shall be at the Government’s expense.

1.7. TAGS AND TITLE

1.7.1. The vehicle leased under this contract will operate on District of Columbia or State of Colorado confidential license plates. The Contractor shall complete all actions to acquire and pay for the tags/registration for the duration of the contract as well as provide the Government documentation (title of certification) necessary to validate acquisition of such tags.

1.8. INSURANCE COVERAGE

1.8.1. The Air Force is self-insured.

1.8.2. The Air Force Insurance is in accordance with all federal, state, and, local laws.

1.9. MAINTENANCE

1.9.1. The Contractor shall provide all maintenance on vehicles leased under this contract to include the preventative maintenance such as (tire rotations, wheel balancing etc.) as well as the lighting and warning system. The cost for all maintenance shall be included in the unit prices in solicitation. All vehicles shall be maintained at the facilities identified in the Contractor’s proposal. Maintenance services shall be performed at facilities located no farther than 20 miles outside of the National Capitol Region or Colorado Springs Area. The Contractor shall provide a list of approved maintenance/repair facilities to the Government within ten (10) working days of contract award.

1.9.2. The Contractor shall submit a written preventative maintenance inspection schedule within ten (10) working days of contract award. The schedule shall be in accordance with manufacturer’s mileage intervals.

1.9.3. Upon completion of each periodic maintenance/inspection, the Contractor shall prepare and submit a written report to the Government within two (2) business days. The report shall include the date and time of the maintenance/inspection, description of the vehicles and its location, description of repairs, and the name of the personnel performing the maintenance/inspection.

1.9.4. The Contractor shall repair any defects, and replace consumed oils, parts, and components identified in the periodical inspection. This includes, but is not limited to, tires and batteries.

1.9.5. The Contractor shall repair any defects on the leased vehicle caused by vehicle malfunction(s) at no additional cost to the Government, within five (5) working days of notification. The Contractor shall prepare and submit a written report in the same way as described in the maintenance section 1.9.3 for on-call repairs.

1.10. UNSCHEDULED MAINTENANCE

1.10.1. The Government is responsible for all incidental (non-accident) damages while the vehicles are within their possession.

1.10.2. The Contractor shall accomplish all unscheduled maintenance for vehicles leased under this contract for maintenance items covered/not covered by the manufacturer’s warranty at a facility of the contractor’s choice.

1.10.3. The Contractor is responsible for all towing and towing cost to/from the maintenance facility if the leased vehicle is inoperable due to mechanical malfunctions/failure. The Contractor shall provide an after-hours contact phone number in case of emergencies.

1.10.4. The Contractor shall provide a replacement vehicle of equal size, style, and color for any automobile leased hereunder that requires maintenance or repairs for which the Contractor is responsible when such maintenance or repairs cannot be completed within seventy-two (72) hours. The replacement vehicle does not need to include the aftermarket add-on equipment unless it meant to serve as the permanent replacement. The replacement vehicle shall be provided at no additional charge to the Government; however, the Contractor will not be required to provide a replacement for a vehicle out of services less than seventy-two (72) hours, or of the first seventy-two (72) hours of a longer out of service period, at no additional charge. The Government will follow all instructions by the Contractor in the event of a notification of safety, emissions, or other inspection or recall campaign.

1.11. ACCIDENTAL DAMAGES

1.11.1. In case of an accident where the cost of repair is less than the cost of replacing the vehicle and requires the repair of the leased vehicle, the Government representative shall notify the Contractor and Contracting Officer of the accident.

1.11.2. The Government shall obtain repair cost from at least three (3) repair facilities approved by the Contractor. The Government will only select repair facilities authorized by the contractor to make the repairs. The Contractor agrees to accept repairs made by an authorized repair facility as complete and agrees to release any demand or claim from the Government on all repairs made when the leased vehicle is returned to the contractor upon expiration of the contract.

1.11.3. The Contractor shall provide to the Government an invoice of all parts, costs and labor hours required to complete repairs on the damaged vehicle.

1.11.4. In case of need for towing service, the Government shall contact 24-hour support towing services provided by the Contractor. When the vehicle is in a controlled area on the base, the Government shall tow the vehicle to the nearest accessible area for pickup by the vendor.

1.11.5. In case of an accident where the cost of repair is greater than the cost of replacing the damaged vehicle, the Government may terminate the contract for the convenience of the Government. Compensation for the value of the damaged vehicle will be paid to the Contractor for the purchase price of the vehicle less the depreciated value during the lapsed contract period.

1.11.6. The Contractor shall provide a replacement vehicle of equal size, style and color for any automobile leased hereunder that requires repairs due to accident damage for which the Government is not held liable and repairs cannot be completed within seventy-two (72) hours. The replacement vehicle does not need to include the aftermarket add-on equipment unless it meant to serve as the permanent replacement. The replacement vehicle shall be provided at no additional charge to the Government; however, the Contractor will not be required to provide a replacement for a vehicle out of services less than seventy-two (72) hours, or of the first seventy-two (72) hours of a longer out of service period, at no additional charge.

1.12. GOVERNMENT FURNISHED MATERIALS/TOOLS

1.12.1. The Government shall provide standard operator care, limited operator maintenance (check fluids, lights) and interior/exterior cleaning of the vehicles.

1.12.2. The Government shall furnish fuel for the normal daily operations of the vehicles.

1.13. QUALITY CONTROL

1.13.1. The Government shall employ quality control program/procedures to identify, prevent and ensure non-recurrence of defective services. Through implementation of the Government’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract.

1.14. QUALITY ASSURANCE

1.14.1. The Government shall periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government shall also receive and investigate complaints from various customers located on the installation. The Government representative shall evaluate the contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Contractor shall be responsible for initially validating customer complaints. However, the Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

1.15. PUBLICATIONS AND FORMS

1.15.1. The Contractor will provide factory operator manuals.

2. GENERAL INFORMATION:

2.1. The Government will, at its own expense, provide all gas, washing, parking, storage, and tolls for automobiles leased hereunder. The Contractor shall, at its own expense, provide all other maintenance services not specified in this paragraph at any authorized contractor approved facility.

2.2. If repairs are needed for which the Contractor is responsible, but due to time, distance, emergency, or other constraints, performing the repairs at a facility identified in the Contractors’ proposal is not practicable, the Government reserves the right to have the repairs performed at a facility of its choosing at customary and reasonable rates for which the Contractor is liable. In all such cases, the Contractor shall be responsible for the payment of highway road services and towing fees.

2.3. The Government will pay all fines on the vehicle or on the use of operation thereof (excluding only net income or gross receipts taxes payable on or measured by rentals paid hereunder and registration and license fees) and shall indemnify and hold the Contractor harmless from and against all such fines, assessments, fees, charges, and all expenses, penalties, and forfeitures incurred in connection therewith.

2.4. The Government is responsible for any damages incurred due to the installation of additional government equipment in/on the vehicles.

2.5. The Government will not have or acquire any right, title, or interest in, or to, any automobile included in this lease except the right to use and operate it as provided in this contract.

2.6. State, Local, Personal Property Taxes; Emission, Inspections, State, Safety Inspections, and vehicle registration fees (State Tags) are the responsibility of the Contractor.

3. CONTRACTOR REPRESENTATIVE

3.1. The Contractor’s representative is to be contacted for all contract administration matters. The representative’s name, address, telephone, fax, and email shall be provided with the Contractor’s proposal.

3.2. The Contractor’s representative shall be responsible for all contract administration issues and shall act as the central point of contact with the Government for all such issues. The representative shall have full authority to act for the Contractor in all contractual matters. The representative shall be able to fluently read, write, and speak the English language.

4. PERIOD OF PERFORMANCE:

4.1. The initial period of performance will be a base year and four (4) one-year options.

5. HOURS OF PERFORMANCE:

5.1. The Contractor shall provide the Government with a local or toll-free phone number.

5.2. During normal duty hours: 0700 - 1545 hours Monday - Friday, the Contractor shall provide a cell phone and/or pager number, in addition to providing an emergency number for after normal duty hours. This information shall be given to the Contracting Officer and the 1st Field Investigations Squadron contracting officer representative within ten (10) working days of contract award.

5.3. Services call system: The Government requires that the Contractor submit a plan to accomplish service calls and requests. This plan shall be included in the Contractor’s quality control plan.

5.4. Service will not be required for the following federal holidays on the observed day:

5.4.1. New Year’s Day, January 1st (or as observed)

5.4.2. Martin Luther King’s Birthday, 3rd Monday in January

5.4.3. President’s Day, 3rd Monday in February

5.4.4. Memorial Day, Last Monday in May

5.4.5. Juneteenth Day, June 19th

5.4.6. Independence Day, July 4th (or as observed)

5.4.7. Labor Day, 1st Monday in September

5.4.8. Columbus Day, 2nd Monday in October

5.4.9. Veteran’s Day, November 11th (or as observed)

5.4.10. Thanksgiving Day, 4th Thursday in November

5.4.11. Christmas Day, December 25th (or as observed)

6. BASE PASS

6.1. Should the Contractor and/or subcontractors need a base identification card or vehicle pass; each employee must always have possession of his/her pass while working on this contract. Contract employees will not enter any restricted areas. No security clearance is required, but the Contractor shall provide, on company letterhead, the names of each employee with the following information: Social Security Number, date of birth, vehicle tag number, and home address not later than five (5) business days prior if access is needed to the installation. The Contractor shall be responsible for the return of passes issued to employees who separate from the contract before the expiration date of each contract period including any extensions to the contract. Lost or stolen passes shall be reported immediately to the Contracting Officer with a written follow up to the Contracting Officer within seventy-two (72) hours.

7. PERFORMANCE OBJECTIVE SUMMARY

7.1. The Contractor service requirements are summarized into performance objectives that directly relate to essential items. The performance thresholds briefly describe the minimum acceptance levels of service required for each requirement. These thresholds are critical to Contractor’s success.

8. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE COMMANDER OF THE 21st WING

8.1. In the event the Contractor is unable to provide his services due to peacetime emergency and/or wartime contingency disturbances, etc. neither the Government nor the Contractor shall take actions for non-compliance with contact requirements.

9. POINTS OF CONTACT:

Technical Points of Contact:

Name: SA Joseph Stevenson Email: joseph.d.stevenson4.mil@mail.mil Phone: (719) 645-0547

Financial Points of Contact:

Name:

Email:

Controlled by: AFDW/PK CUI Categories: PROCURE Distribution/Dissemination Controls: FEDCON AFTER AWARD POC: CO NAME (240-612-xxx)

CUI