Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form for Pinellas County, Florida, related to the Palm Harbor Recreation Center Addition project. The form documents the county's justification for a non-competitive procurement process for a General Contractor to construct a 28,000 square foot recreation center adjacent to the Senior Centre on 16th Street in Palm Harbor. The project operates under a two-step qualification process with Step 1 bid submissions due November 11, 2025, and Step 2 submissions due November 20, 2025. A non-mandatory pre-bid conference and site visit are scheduled for October 29, 2025, with questions from potential bidders required by November 4, 2025. The contract term extends for 425 consecutive calendar days from the Notice to Proceed, with liquidated damages assessed at $487.07 per calendar day for project delays. The recreation center will serve dual purposes as a community recreational facility and an at-risk hurricane shelter designed to American Red Cross standards.

The justification form identifies the requisitioning department, project manager, and total budget estimate, with approval required from the Non-Competitive Oversight Committee members including Merry Celeste, Don Crowell, Chris Rose, and the Department ACA. The form requires documentation of whether the selected vendor was utilized on prior contracts and the background supporting the non-competitive selection. Pinellas County has established a 15% Small Business Enterprise participation goal for subcontractors. Bidders must submit bonding letters indicating maximum bonding capacity, provide reference letters demonstrating extensive project experience, and comply with E-Verify requirements and specified insurance and bonding specifications. The project replaces an existing 1979-era building and is designed to serve approximately 60,000 residents of unincorporated Palm Harbor, requiring contractors to demonstrate expertise in multi-use facilities capable of functioning as both recreational spaces and emergency shelters.