Non-Compete Under SAT Memo- Emergency PLC Upgrade Repair--.pdf

NON COMPETITIVE MEMORANDUM FOR

SIMPLIFIED ACQUISITION ACTIONS

FAR RFO 12.102 (a)

1. REQUIRING AGENCY – DOJ/Bureau of Prisons, Federal Detention Center Honolulu (FDC Honolulu) located at 351 Elliott Street, Honolulu, HI 96819

2. NATURE/DESCRIPTION OF ACTION BEING APPROVED – Urgency

3. DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS The agency urgently requires an emergency upgrade replacement of the Siemens Programmable Logic Control (PLC) system and consoles 1 and 2. The PLC system is centrally located in the institution’s control center and serves as critical infrastructure system for the orderly running of the institution. The PLC system controls and monitors all activity within the institution from door operations, CCTV video matrix, door PA controls, & elevators applications and is critical in providing life and safety emergency response times for staff and inmates. The replacement of the PLC System is both urgent & compelling because the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. The estimated cost for this requirement is $173,280.00

4. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION – 41 U.S.C. 253; 41 U.S.C. 1901(e)

5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE

NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED:

At present, both PLC control systems consoles at FDC Honolulu have experienced critical system failures that have degraded the control capability for controlling vital institutional operations of the doors, CCTV video matrix, door PA controls, & elevators applications. Due to the current PLC console not operating as attended due to system failures, the institution is facing intermittent downtimes, posing significant life-safety risks for staff & inmates. The PLC controls all the institutional doors, these disruptions are impacting on the orderly and safe operation of the institution, affecting response times in both emergency and non-emergency situations for staff and inmates. Temporary equipment is currently in place for temporary interim operation, but the temporary system doesn’t provide full reliability of the system and full integrity of institution operations. ICE Automation has been identified as being uniquely qualified to perform this work without delay. ICE Automation has knowledge of the Simens system and has previously provided services repairs to the current system and is aware of the institution protocols. ICE Automation will provide a certified Simens control system engineer to install and upgrade the components of the PLC system to have back to operational status and have the orderly and safe running of the institution. Immediate action is essential to mitigate further risks and to maintain operational stability in the institution.

6. Contract No: 15BBNF26P60300001 Vendor: ICE AUTOMATION GROUP, INC UEI: N7NKAQ2MNFY4

CONTRACTING OFFICER’S CERTIFICATION

I certify this justification is accurate and complete to the best of knowledge and belief.

Contracting Officer