Non-Bidders Response.pdf
PDF 59 KB Posted
- Solicitation number
- 147455
- Issued by
- Herkimer County, New York
About this file
This is a Non-Bidder's Response form issued by the County of Jefferson, New York, designed to collect information from prospective bidders who decline to respond to invitations for bids. The form serves the dual purpose of maintaining accurate bidder lists and understanding reasons for non-response to facilitate future solicitations. Prospective bidders who choose not to submit a bid proposal are required to complete and return this form to the Jefferson County Purchasing Director at 195 Arsenal Street, Watertown, New York 13601, either by mail or fax to 315-785-7591. The form relates to Medical Examiner Transport Services for Jefferson County Public Health and requires respondents to indicate their firm name, mailing address, and the relevant bid number and name.
The form provides multiple standardized reasons for non-response, including items not manufactured or available by the firm, non-compliance with specifications, unclear or overly rigid specifications, insufficient quantities, inadequate bid preparation time, and incorrect address information. Respondents may also indicate they are unable to bid at the current time but wish to remain on the bidder's list, or request permanent removal from future solicitations. The County emphasizes that failure to submit either a bid proposal or a completed non-bidder's response form will result in automatic removal of the firm's name from the bidder's lists. This administrative requirement ensures the County maintains current contact information and understands market responsiveness to its procurement opportunities.
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Text version
NON-BIDDER’S RESPONSE
For purposes of maintaining accurate Bidder’s lists and facilitating your firm’s response to our invitation for bid, the County of Jefferson is interested in ascertaining reasons for prospective Bidder’s failure to respond to invitations for bids. If your firm is not responding to this bid, please indicate the reason(s) by checking any appropriate item(s) below and returning this form to the Jefferson County Purchasing Director, 195 Arsenal
Street, Watertown, New York 13601. This form may be returned by mail or fax. Faxes may be sent to 315-785-
7591. Failure to submit either a bid proposal or return this form will result in removal of your firm’s name from our Bidder’s lists. Thank you for your cooperation.
We are not responding to this invitation for bid for the following reason(s)
Items or materials requested not manufactured by us or not available to our company.
Our items or materials do not meet specifications.
Specifications not clearly understood or applicable (too vague, too rigid, etc.)
Quantities too small.
Insufficient time allowed for preparation of bid.
Incorrect address used. Correct mailing address is:
Our branch/division handles this type of bid.
Correct name and mailing address is:
We are unable to bid at this time but would like to continue to receive invitations for bids.
We are unable to bid and wish to be removed from the Bidder’s list.
NAME OF FIRM:
MAILING ADDRESS:
CITY/STATE/ZIP CODE:
BY:
Signature of Representative
DATE:
Bid Number: Bid Name:
| We are not responding to this invitation for bid for the following reason(s): |
| Items or materials requested not manufactured by us or not available to our company: |
| Our items or materials do not meet specifications: |
| Specifications not clearly understood or applicable (too vague, too rigid, etc): |
| Quantities too small: |
| Insufficient time allowed for preparation of bid: |
| Incorrect address used Correct mailing address is: |
| Incorrect address used Correct mailing address is_1: |
| Our branch/division handles this type of bid: |
| Our branch/division handles this type of bid_1: |
| Correct name and mailing address is: |
| Correct name and mailing address is_1: |
| We are unable to bid at this time but would like to continue to receive invitations for bids: |
| We are unable to bid at this time but would like to continue to receive invitations for bids_1: |
| We are unable to bid at this time but would like to continue to receive invitations for bids_2: |
| NAME OF FIRM: |
| MAILING ADDRESS: |
| CITY/STATE/ZIP CODE: |
| DATE: |
| Bid Number: |
| Bid Name: |
File details come from the government source that posted it. Updated .