Noise,_Vibration,_and_Air_Quality_Analysis_Support_for_Capital_Project_Services.pdf

GENERAL SERVICES BID

NOISE, VIBRATION, AND AIR QUALITY ANALYSIS SUPPORT FOR

CAPITAL PROJECT SERVICES

(NO. 2025.107-ITQ)

FOR

Washington County, Oregon

RELEASE DATE: December 22, 2025 DEADLINE FOR QUESTIONS: December 30, 2025 RESPONSE DEADLINE: January 2, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

1. Introduction

2. Legal Advertisement

3. Project Details

4. Pricing Table

5. Vendor Submissions

6. Instruction to Bidders for Quotes ONLY PROCUREMENT

7. Program Compliance Requirements

Attachments:

V - Owner_Project_Requirements

W - CONSTRUCTION_AGREEMENT

X - Public Improvements Standard General Conditions - 2024-05-29 Y - 2022-ATTACHMENT-C-MASTERformGOOD Z - 2025-PP-SERVICES-CONTRACT-MASTERformGood_8-8-25

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

1. 1. Introduction

1. 1.1. Summary

Washington County is requesting quotes from qualified organizations to provide professional services for the Department of Land Use and Transportation. This description of work provides an outline for services to be provided to Washington County on an On-Call basis in support of noise, vibration and air quality related to transportation projects, project construction and support and training of county personnel.

2. 1.2. Contact Information

Kiersten Vanderhoof Senior Procurement Analyst 155 North First Ave, Ste 270, MS 28 Hillsboro, OR 97124 Email: kiersten_vanderhoof@washingtoncountyor.gov Phone: (503) 846-3585 Department:

LUT-CPS

3. 1.3. Timeline

Washington County reserves the right to modify this timeline at the County’s discretion without notice.

Release Project Date December 22, 2025

Question Submission Deadline December 30, 2025, 5:00pm

Proposal Submission Deadline January 2, 2026, 2:00pm mailto:kiersten_vanderhoof@washingtoncountyor.gov tel:(503)846-3585

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

2. 2. Legal Advertisement

WASHINGTON COUNTY, OREGON INVITATION TO BID

No. 2025.107-ITQ Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

The Quote documents will be available at www.WashCoPurch.com/biz

Respondents are responsible for checking the site for any addenda to the quote documents before submitting their quotes to the site.

Quotes are due no later than 2:00 pm on Friday, January 2, 2026; the system does not allow for late submissions.

The estimated expense for this contract will be NO VALUE.

Quotes must contain:

• A statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120(1)(b).

• Confirmation that bidder will comply with the statement in the bid document regarding compliance with the provisions of ORS 279C.800 to 279C.870 or 40 U.S.C. 3141 et seq.

“Workers on Public Works to be Paid Not Less Than Prevailing Rate of Wage". A bid bond, certified check, or cashier’s check in the amount of ten percent (10%) of the maximum amount allowable under the contract on the County’s Bid Guaranty Form may be required.

Quotes must contain a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120(1)(b).

The County may reject any quote not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all quotes upon a finding of the County it is in the public interest to do so.

Washington County reserves the right to reject any and all bids and to waive any and all informalities in the best interest of the County.

Respondents are solely responsible for ensuring receipt of their quote by the Procurement Division.

Respondents must conform to the requirements of these quote documents and all related, applicable laws.

The County does not intend to pre-qualify any respondents for this project. All quotes submitted for this project will be considered provided that they meet the criteria set forth in the quote documents with respect to submission in a timely manner, bonding, and all other applicable requirements.

Dated this Monday, December 22, 2025

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

Kiersten Vanderhoof

Senior Procurement Analyst

(503) 846-3585

Posted on: Monday, December 22, 2025 to Oregon Buys

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

3. 3. Project Details

1. 3.1. Summary of Potential Services

General Project Level Noise, Vibration, and Air Quality Analysis Support

• Provide advance project review for potential for noise impacts and mitigation;

• Identify existing noise conditions;

• Perform noise monitoring as needed along projects and establishing the existing noise environment and prepare screening analysis;

• Run models for future conditions;

• Provide support for air quality, to include information from the FHWA and the U.S.

Environmental Protection Agency (EPA) on the overall reduction in pollutants from transportation projects to support that for most projects a qualitative analysis of air quality is no longer necessary;

• Attend community and stakeholder meetings in support of transportation projects as related to noise, vibration, and air quality;

• Provided supporting information for community and stakeholder meetings, to include handouts, display boards and detailed information on noise walls, noise wall effectiveness and criteria for consideration of noise walls and other forms of noise abatement.

General Project Support

• Provide support for project construction and the potential for construction noise and vibration impacts;

• Develop construction noise plans for areas where nighttime construction may be required due to high volumes of daytime traffic;

• Provide support for project construction for open houses, public meetings and stakeholder meetings.

Other Miscellaneous Services

• Assist in maintaining and updating the Washington County Noise Manual as needed to mirror federal regulations and county needs;

• Provide general support as related to noise, vibration or air quality for other County projects, to include, but not limited to County maintenance facilities, repaving and other roadway maintenance projects, intersection improvement projects, and other projects that do not normally include noise or air studies;

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

• Any other noise, air or vibration related issues that could need assistance.

2. 3.2. SUBSTITUTIONS

For purposes of this solicitation a brand name is used only to describe the quality and other characteristics of a product requested. Substitutions may be considered; however, they must, at a minimum, meet the same level of quality and performance as the product specified. The County reserves the right to make the final determination as to whether the proposed substitution will meet the County requirements.

If the proposed substitution is approved, such approvals will be set forth in an addendum prepared by the County. Bidders shall not rely upon approvals given in any other manner.

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

4. 4. Pricing Table

All items must have a price or percentage in order to be seen as responsive. The County considers a line marked as $0 to be the price quoted for that line item. If there is a NO BID column then choosing that option is acceptable.

RATE SCHEDULE

The quantities listed below are for bidding purposes only, and not to be interpreted as limits or typical project quantities.

Line Item Classification Quantity Unit of Measure

Hourly Rate Total

1 Principal 10 Hour

2 Traffic Noise Engineer 20 Hour

3 Field Technician 40 Hour

4 Editing and Graphics 80 Hour

TOTAL

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

5. 5. Vendor Submissions

Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

1. 1. Electronic Submittal** By electronically submitting this response the Supplier attests and certifies that:

1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.

2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

3. Respondent agrees that the action of electronically submitting its response constitutes:

a. an electronic signature on the responses, generally,

b. an agreement to conduct business electronically,

c. an electronic signature on any form or section specifically calling for a signature, and

d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

☐ Yes

☐ No *Response required

2. 2. Solicitation Requirements* Did you read through and confirm that you met all of the Solicitation requirements?

☐ Yes

☐ No *Response required

3. 3. OFFER*

By submission of a response does the bidder attest that they have carefully examined the Special Instructions, Project/Specification Information, General Instructions and all other related material and information, and agrees to comply with the terms set forth in those documents and to furnish the services described at the rates bid?

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

Does the bidder further agrees that this offer will remain in effect at the rates bid for a period of not less than 180 calendar days from the date that bids are due and that this offer may not be withdrawn or modified during that time?

☐ Yes

☐ No *Response required

4. 4. Collusion and Discrimination* The bidder hereby certifies that this bid is genuine and that it has not entered into collusion with any other vendor(s) or any other person(s).

The bidder hereby certifies that it has not discriminated and will not discriminate against any minority, women or emerging small business enterprise or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract per ORS 279A.110.

☐ Please confirm *Response required

5. 5. Past Employment* Have you or a member of your staff been an employee of Washington County in the last six months?

☐ Yes

☐ No *Response required

6. 6. Tax* The bidder hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318.

Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Please confirm *Response required

7. 7. Resident Vendor* The bidder is a resident as defined in ORS 279A.120*?

*ORS 279A.120(1)(b) – Resident bidder means a vendor that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the vendor is a resident vendor . Nonresident vendor shall comply with the provisions of ORS 279A.120(3).

☐ Yes

☐ No

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

*Response required

8. 8. CCB#*

*Response required

9. 9. Oregon Secretary of State Business Registry* Enter your registry number without dashes or spaces. If you are not currently registered enter N/A. If you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County, per OAR 125-246-0330.

*Response required

10. 10. Subcontractors* Is there a possibility that you will use subcontractors in order to complete the work as described within this solicitation?

☐ Yes

☐ No *Response required

11. 11. Subcontractor Payment and Utilization Reporting* Contractor acknowledges the requirement of Subcontractor Payment and Utilization Reporting through B2GNow and LCP Tracker.

☐ Yes

☐ No *Response required

12. 12. B2G Now* Are you a registered user and familiar with B2G Now? This question does not qualify or disqualify vendors from the bid. This information will be used in order to assist with training in the B2G Now system.

☐ Yes

☐ No *Response required

13. 13. Solicitation Awareness* How did you hear about this quote opportunity?

Select all that apply

☐ Oregon Buys

☐ Link sent directly to my email

☐ DJC Oregon, Portland Tribune, or other printed media

☐ Twitter, Facebook, or other social media

☐ Washington County Website

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

☐ Plan Room, Planning Center, etc.

*Response required

14. 14. Changes Requested to County Contract Standard Terms and Conditions

Upload any alterations requested to Washington County's contract standard terms and conditions per the Form of Contract article of the Terms and Conditions Section.

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

6. 6. Instruction to Bidders for Quotes ONLY PROCUREMENT

1. 6.1. Deadline Disclaimer

It is the responsibility of the responder to upload and submit their electronic response before the deadline date and time approaches as posted on the County's Procurement Portal. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

Make sure that all documents are uploaded as soon as possible well in advance of the deadline.

The County's Procurement Portal will close promptly at the deadline date and time. All responses must be submitted, not in process, by that time…no exceptions are allowed.

Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

2. 6.2. Public Bid Opening

A Public Bid Opening is not required for purchases under $250,000.

3. 6.3. Rights of the County

The County expressly reserves the following rights:

A. To waive any irregularities in the quotes submitted.

B. To base awards with due regard to price, delivery, compliance with specifications, and other such factors as may be necessary and in the public interest in the circumstances.

C. To make awards to any respondent whose quote, in the opinion of management and the Board, is the lowest responsible quote.

D. To cancel the procurement or reject any or all quotes, or selected portions thereof, in accordance with ORS 279B.100. Under no circumstances shall the County be responsible for, nor shall it reimburse, any costs associated providing a bid for this solicitation.

E. To negotiate final contract terms and conditions to the fullest extent allowed by the law and as in the best interests of the County.

Acceptance of an offer is subject to budget approval and budgetary constraints as determined by the County.

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

4. 6.4. Expectations of Responder

A. If this solicitation requires response on all items, failure to do so will disqualify the quote.

If quoting on all items is not required, responders should check the No Bid box for any item on which no price is submitted.

B. To examine all specifications, instructions, terms and conditions thoroughly.

C. To provide for appropriate insurance as required.

D. To comply with all Federal, State and County laws, ordinances, and rules.

E. Responder will comply fully with specifications as attached for the agreed quote and/or resulting contract, especially where materials and work are involved.

F. To clean up all debris and remove from the site as specified.

G. Upon completion of the resulting contract and/or delivery and installation, to pass a good, free and clear title for goods and services rendered to the County. Such goods and services shall be free of all claims, mechanic’s liens, subcontractor judgments and other encumbrances which might cloud the County’s title to said goods and services.

H. That they have met any and all registration or license requirements where required for contractors as set forth in the Oregon Revised Statutes.

I. To accept any claims, liens and demands to indemnify the County and preserve harmless the County or the property the entire time of equipment installation and/or resulting contract duration.

J. To meet the highest standards prevalent in the industry or business most closely related to the goods or services of this bid.

K. To understand that the successful bidder will be held to all County policies and procedures.

5. 6.5. Bidder Responsibility Form Questions

A. Bidder will complete and submit the Bidder Responsibility Form Questions, signifying electronic signature by the Bidder, that states the qualifications of the firm for accomplishing the specified work with their bid.

B. The Apparent Low Bidder will be sent a link to respond to the Bidder Responsibility Form.

Bidder must respond by the due date which shall be no more than 2 business days after the bid due date. Failure to do so will result in the low bidder being found non-responsive.

C. The Bidder Responsibility Form addresses the following standards of responsibility:

1. Evidence of projects of similar scope undertaken and completed by the bidder for local government agencies within the last five (5) years. Previous project information should include: examples of scope of work similar to this project, the name of the project, the bidder's role on the project (general contractor or subcontractor), the

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services date completed, the project engineer or architect, and the name of the public agency (include the public agency's address, phone number and contact person). To be considered for acceptance a bidder must demonstrate a minimum of three (3) consecutive years' experience in successfully executing work of the types specified.

2. Evidence of a satisfactory record of performance during the last five (5) years;

3. Evidence of sufficient financial, material, equipment, facility and expertise, necessary to meet all contractual responsibilities;

4. Evidence that the key subcontractors, installers and personnel supervisory proposed for this contract are qualified for the type of work specified; and

5. Evidence of a satisfactory record of integrity. A bidder may be determined to lack integrity if the County determines the bidder demonstrates a lack of business ethics such as violation of state environmental laws or false certifications made to an agency. The County may find a bidder non- responsive based on the lack of integrity of any entity having influence or control over the bidder (such as a key employee of the bidder that has the authority to significantly influence the bidder's performance of the Contract or a parent company, predecessor or successor entity). The standards for conduct disqualification under Washington County Procurement Rule 30-145(1)(a) may be used to determine a bidder's integrity. Copies of any letters of recommendation or appreciation from other public agencies of previous improvement projects successfully completed by the bidder would be accepted but are not required.

6. 6.6. Changes

The County, by written order, may make changes in the following areas:

A. Drawings, design, and/or specifications where the product or service is a special order or separate project for the County.

B. The method of shipment or packaging.

C. The place of delivery and installation (if required).

D. If said change(s) increases or decreases the net cost of the product/service, the County and the responder agree to negotiate an equitable adjustment.

E. The contractor shall not make any changes in the specifications or other requirements without the express prior written consent of the County. Any proposed changes shall be presented in writing to County management not less than fourteen (14) calendar days prior to the proposed effective date of said change.

F. The additions of similar or related work or materials or unidentified needs.

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

7. 6.7. Record Drawing

This record drawing (also referred to as As Builts) has been prepared, in part, based upon information furnished by others. While this information is believed to be reliable, Washington County and its Architects/Engineers assume no responsibility for the accuracy of this record drawing or for any errors or omissions that may have been incorporated into it as a result of incorrect information provided or subsequent changes to the building that were not captured.

Those relying on this record document are advised to obtain independent verification of its accuracy.

8. 6.8. Hourly Rates

A. The hourly rates specified by the responder shall include labor, consumable materials and supplies, necessary or incidental costs and all direct and indirect administrative costs.

These incidental supplies and materials include such items as fasteners, adhesives, hardware and other small expense items which are difficult to track or bill through any other process.

B. Hours paid under the resulting contract shall be only for productive hours at the job site.

Time spent for transportation of workers, material acquisition, handling and delivery or movement of contractor owned or rental equipment is not directly chargeable to the County.

C. In the event a mark up is allowable, the County will pay mark up on goods and materials only. The County will not pay a mark up on shipping charges, freight charges, fees (including disposal fees), taxes or surcharges.

9. 6.9. Unit Prices

If the bid document includes a schedule of unit prices for labor and materials or other items to establish a cost basis for unforeseen contract changes, Washington County reserves the right to reject, without impairing the balance of the bid, any or all such predetermined unit prices, and negotiate such unit prices during the term of the award.

10. 6.10. Licenses/Permits/Certifications

A. ORS 701.026 and ORS 671.530 require that bidders be licensed with the Oregon Construction Contractors Board or licensed by the State Landscape Contractors Board prior to the submission of a bid.

1. A contractor licensed under ORS Chapter 701 may bid on a landscaping job or perform a construction project that includes landscape contracting as a portion of the project if the landscape contracting portion is subcontracted to a licensed landscaping business as defined in ORS 671.520.

2. A landscaping business may bid on a job or perform a contract that includes the phase of landscape contracting for which it is not licensed if it employs a licensed

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services landscape contractor, or subcontracts with another landscaping business, licensed for that phase.

3. Failure to be licensed will be sufficient cause to reject bids as “non-responsive.”

B. The contractor shall maintain in effect all licenses, permits and certifications required for the performance of the work. The contractor shall notify the County immediately if any license, permit or certification required for the performance of this contract ceases to be effective for any reason.

11. 6.11. Qualifications of Responders

Qualifications may be evaluated when determining award. Responders may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature. The County reserves the right to investigate references and to consider the past performance of any responder with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the responder.

12. 6.12. Low Tie Quotes

A. Low tie quotes are subject to the Oregon preference contained in ORS 279A.120:

1. “For purposes of awarding a public contract, a contracting agency shall give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal.”

B. Low tie quotes that remain after application of the statutory Oregon preference shall be awarded according to the following sequence:

1. Preference shall be given to the responder whose principal offices or headquarters are located in Oregon.

2. If a tie still remains after applying (A) above, award shall be made by drawing lots among any tied Oregon responders. Such responders shall be given notice and an opportunity to be present when lots are drawn.

3. If none of the tied responders is located in Oregon, award of the contract shall be made by drawing lots among the tied responders.

13. 6.13. Contractor's Responsibility

It is understood that the specifications and other contract documents do not purport to control the method of performing the work, but only the requirements as to the nature of the completed work. The contractor assumes the entire responsibility for the method of performing the work. Suggestions as to the method included in the contract documents shall be deemed

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services advisory only and the feasibility of such methods or the lack thereof, shall not affect the contractor's liability, or status as an independent contractor under the resulting contract.

14. 6.14. Subcontractor Payment Reporting

A. Contractor shall report payment information and utilization data for subcontractors that perform any services, using a County-designated online reporting system. As of the effective date of this contract, such system is accessible at:

https://washcopurch.mwdbe.com/?TN=washcopurch. Contractor must log in to an account in the system in order to submit reporting information. Reporting information must be submitted at least once monthly, concurrent with Contractor’s invoice submission, or on such other frequency as the Project Manager may require. Contractor must designate a representative to administer the reporting function and be a point of contact for the County.

B. Progress payment requests, except the first request, shall include the Contractor’s verification that Subcontractor payment data and workforce data (if applicable) for all tiers have been entered into the County’s online reporting systems

15. 6.15. Employment Standards

A. The contractor agrees that upon request by the County, it shall remove from County premises any of contractor’s employees, subcontractors or agents who, in the reasonable opinion of the County, has been involved in inappropriate conduct; bringing any unauthorized personnel (including their own children) into a County facility; are involved with the unauthorized use of County equipment, or are not qualified to perform the work assigned.

B. Contractor agrees to take immediate and reasonable steps to maintain its provisions of service under the resulting contract in the event of any labor action involving its employees on County premises or elsewhere.

16. 6.16. Guarantee and Damage Clause

A. Contractor agrees to repair any failures due to inferior workmanship and/or materials without additional expense to the County.

B. Contractor shall be responsible for redecorating, restoring, or otherwise repairing any portion of the County's premises, facilities, or any County owned properties or right-of-ways which are damaged by the contractor and its agents in the case of any work related to its obligation under this contract.

C. Contractor agrees to repair any avoidable damage to existing materials, surfaces and equipment caused during the execution of the work, without additional expense to the County.

https://washcopurch.mwdbe.com/?TN=washcopurch https://washcopurch.mwdbe.com/?TN=washcopurch

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

17. 6.17. Underwriters Laboratory

All items offered of an electrical nature shall indicate the current UL listing, if applicable. In addition, any goods such as fire protection equipment, etc., for which there is a UL testing procedure shall also include the UL listing, if applicable. Any other certification such as Factory Mutual, etc., shall be noted in the offer.

18. 6.18. Public Contracting Statutes

A. This solicitation and the resulting contract are governed by Oregon Law and Washington County Procurement Rules. The provisions of Oregon Revised Statutes 279B.220 through 279B.235, Public Contracts, as applicable are incorporated herein by reference. Any Contractor accepting a purchase order from the County and/or executing a contract with the County for the delivery of materials and/or services agrees to comply with said provisions.

B. Oregon Revised Statutes can be obtained from: Legislative Counsel Committee, S101 State Capitol, Salem, OR 97310-0630. Phone (503) 378-8146 or on line at:

http://www.leg.state.or.us/ors/home.html

C. Washington County Procurement Rules can be obtained from: Washington County Procurement Division, 155 North First St., Ste 270, Hillsboro, OR 97124, phone (503) 846- 8737 or email wcpurchasing@co.washington.or.us.

19. 6.19. Questions, Interpretations and Addenda

A. If necessary, interpretations or clarifications in response to questions will be issued by addenda. Questions received after the deadline to submit questions WILL NOT be answered. Oral and other interpretations or clarifications will be without legal effect.

B. Any amendment(s) to or error(s) in the document called to the attention of the County will be added to or corrected by written addendum and posted to the County's Procurement Portal. The County may also issue addenda to modify the proposal documents, as it deems advisable.

C. Receipt of addenda must be acknowledged.

D. Proposers shall be solely responsible to check for and download all addenda, if any, from the County's Procurement Portal prior to submitting their proposals.

20. 6.20. Award of Contract

A. The County intends to award the quote to the lowest responsible responder(s) who has met all the requirements of the specifications, and who is not disqualified or debarred under Washington County Rules of Procurement or Oregon State Statutes.

B. The County reserves the right to reject any and/or all quotes in whole or in part and to not contract for any individual categories.

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

C. One contract will be awarded for all items. Responder must quote all items listed on the quote form to be considered responsive. Determination of lowest quote will be based on the Total Quote Price.

21. 6.21. Award of Contract

A. The County intends to award the quote to the lowest responsible responder(s) who has met all the requirements of the specifications, and who is not disqualified or debarred under Washington County Rules of Procurement or Oregon State Statutes.

B. The County reserves the right to reject any and/or all quotes in whole or in part and to not contract for any individual categories.

C. County reserves the right to award contracts by lump sum, individual line items, groups of items, or categories whichever is determined solely by the County to be in the best interest of the County.

22. 6.22. Contract

NO VALUE The term of the contract resulting from this quote shall not exceed five years.

The contract that will be executed for this solicitation will be a standard Washington County Contract, which may incorporate terms and conditions from this solicitation document, as well as from the responder’s response. A sample contract is attached. Potential responders should review this contract to ensure they can meet the terms and conditions of this contract prior to submitting a quote.

23. 6.23. Form of Contract

A. A copy of the County's contract that the County expects the successful firm or individual to execute is attached. The contract will incorporate the terms and conditions from this RFP document, attachments provided, and the successful proposer's response documents.

B. Firms taking exception to any of the contract terms should indicate the same by uploading in the Vendor Submission or their exceptions will be deemed waived

24. 6.24. Payment

A. Payment shall be made upon submission of invoice and any required supporting documentation after final acceptance of each phase and/or monthly progress payments.

B. Contractor shall invoice the County no later than thirty (30) days following completion of work.

C. The County will pay the invoice within 30 days after approval of the invoice by the contract administrator.

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

25. 6.25. Oregon Corporate Activity Tax ("CAT")

A. In 2019 Oregon adopted a Corporate Activity Tax (“CAT”) applicable to all types of business entities. The legislation accomplishes the following:

1. Establishes a "Fund for Student Success" that is separate and distinct from the state's general fund

2. Adopts a new Corporate Activity Tax (CAT) imposed on all types of business entities

B. The CAT is in addition to the state's current corporate income tax. The CAT is imposed on businesses for the privilege of doing business in this state. It is measured on a business's commercial activity, which is the total amount a business realizes from transactions and activity in Oregon. The CAT is applied to taxable Oregon commercial activity in excess of $1 million. Any costs relating to Oregon’s Corporate Activity Tax will not be reimbursable under Cost of the Work.

26. 6.26. Insurance Requirements

The insurance requirements for this contract are outlined in the attached Insurance Requirements Summary Form.

27. 6.27. Intergovernmental Cooperative Purchasing

A. Pursuant to ORS 279A and Washington County Procurement Rules, other public agencies shall have the ability to establish contracts or price agreements under the terms, conditions and prices of the contract established from this solicitation.

B. Any bidder, by written notification included with their solicitation response, may decline to extend the prices and terms of this solicitation to other public agencies.

C. Any such purchases shall be between the Contractor and the participating public agency and shall not impact the Contractor’s obligation to Washington County. Any estimated purchase volumes listed herein do not include other public agencies and Washington County makes no guarantee as to their participation.

D. Each contracting agency will execute a separate contract with the Contractor for its requirements.

E. Contractor shall provide information regarding total usage of contract upon the request of Washington County.

28. 6.28. Security Clearance

Some contract work may require going to one or more of the County’s secured facilities, if applicable, the Contractor shall obtain from the Sheriff’s Office, background checks for all employees used in the execution of the resulting contract. The Contractor shall obtain approved security/background checks before employees will be allowed into County secured facilities.

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

Failure of any Contractor’s employee to obtain security approval/clearance shall disqualify said employee from providing work in defined secure areas.

29. 6.29. Uniforms

While at any County site, all Contractor personnel must wear a uniform with company identification, including employees’ name and company logo, visible to all other personnel in the area. Contractor personnel must maintain a clean and professional appearance at all times while at a County site.

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

7. 7. Program Compliance Requirements

1. 7.1. Certified Business Utilization Reporting - B2G Now

A. The County has implemented an online Certified Business utilization tracking system. This web-based software system facilitates Certified Business utilization reporting for all construction, architecture, engineering, and related services contractors doing business with Washington County. The system is designed to streamline and automate subcontractor utilization reporting requirements and includes the following key features:

1. Automated tracking of Certified Business utilization

2. Online verification of subcontractor payments

3. Automated communication with contractors via email regarding reporting status

B. Prime contractors will be required to use the online system to submit monthly subcontractor payment data. Subcontractors will be required to use the online system to verify payments received from prime contractors. Subcontractors will also identify any further tiers of subcontractors and submit monthly subcontractor payment data if applicable. Prime contractors and subcontractors must access the system at least monthly, when prompted, to manage contract information and provide the required subcontractor and payment information. Prime contractors are responsible for ensuring that all subcontractors comply with the utilization tracking requirements. The Certified Business utilization tracking system is online at https://washcopurch.mwdbe.com. Access information will be provided to each contractor after contract award.

C. The County anticipates that the time commitment to comply with this requirement would be approximately thirty minutes.

2. 7.2. Clean Air Construction – Fleet Registration and Compliance Determination

A. In February of 2020, Washington County adopted the Clean Air Construction (CAC) Standard (www.portlandoregon.gov/cac). As such, all diesel nonroad equipment over 25hp and all diesel concrete mixers and dump trucks used on this project will need to meet the CAC requirements.

B. Best Available Control Technology (BACT) approach means that for that specific vehicle or piece of equipment, that among all potential options, the emission control device that maximizes diesel particulate matter reductions was installed. A “DPF or equivalent” emission control device is defined as capturing diesel particulate matter at a level of 85% or greater.

http://www.portlandoregon.gov/cac

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services

C. Prior to the submission deadline, the bidder/proposer shall register their CAC-applicable construction nonroad equipment and on-road vehicles in The Yard, https:/heyard.clean-air.app/, the CAC equipment registration and compliance portal. Details on how to register can be found online at: [enter link]. Failure to register may result in bid/proposal rejection. Registration involves knowing the following about each piece of applicable equipment/vehicle in your fleet:

1. Equipment Type (e.g. excavator, dozer, loader)

2. Fuel Type (diesel, electric, gasoline, hybrid electric, propane, etc.)

3. On-Road or Nonroad

4. Make

5. Model Year

6. Horsepower

7. For diesel engines: Any aftermarket emissions control devices installed? (if yes, indicate type of control device, e.g. DOC, DPF, etc.).

D. After the Notice of Intent to Award is posted, the successful Contractor will be invited to assign all applicable subcontractors and suppliers (including any equipment rental firms) to the project through The Yard. Subcontractors and suppliers will need to register the equipment and vehicles from their fleets in The Yard. At this time, the successful Contractor and their applicable subcontractors and suppliers may request an exemption for a specific piece of equipment or vehicle if it meets one of the following exemption request criteria:

1. After following a BACT approach, the required emission control device would obscure operator lines of sight or otherwise impact worker safety or the equipment is not able to be retrofit with a verified emission control device; or

2. No compliant rental equipment is available within 100 miles of the job site; or

3. After following a BACT approach, the Contractor can demonstrate that due to the uniqueness of the equipment/vehicle or similar special circumstances, it is not reasonable to comply with the diesel engine requirement for a specific piece of equipment/vehicle.

4. Exemptions may also be granted during the course of the project when a noncompliant piece of equipment/vehicle is required to respond to an emergency. In such cases, the Contractor shall notify the Owner’s Representative and request approval for an exemption via The Yard.

Such exemptions shall be valid only for the duration of the emergency, repair timeframe, or similar https://theyard.clean-air.app/

Noise, Vibration, and Air Quality Analysis Support for Capital Project Services temporary timeframe as applicable.

E. Approved exemptions shall be valid for the calendar year, at which time contractors may request to extend exemptions. Requests shall be reviewed by the CAC Program and will either be retired or renewed for another calendar year.

F. Through this process, the Contractor shall certify that all applicable equipment and vehicles used on the project are in compliance with the Clean Air Construction requirements or have a valid exemption.

G. The Yard can be accessed here https:/theyard.clean-air.app/

3. 7.3. Clean Air Construction – Continual Compliance, On-Site Inspections, and Violations

A. The Clean Air Construction requirements progress over time, and the Contractor shall ensure applicable equipment and vehicles used on the project are in compliance with the current requirement throughout the course of the project.

B. During the course of the project, the County may conduct an on-site inspection of CAC-applicable equipment and vehicles to confirm accuracy of fleet information submitted to The Yard.

C. Should the Owner’s Representative or authorized third-party discover, during the course of the project, that the Contractor, Subcontractor, or Supplier is violating the CAC engine requirements, the Owner’s Representative may issue a Notice to Cure to the Contractor.

The Notice to Cure will state the specifics of the violation and the timeframe within which the Contractor has to remedy the violation. The remedy timeframe shall not exceed seven (7) calendar days. If the Contractor fails to remedy the violation per the Notice to Cure, the Owner’s Representative may issue a Stop Work notice, authorizing the stoppage of work until the violation is remedied.