NOIA _ GIS.pdf

GDOT_AP01_NOIA50_1152021

NOTICE OF INTENT TO AWARD

Form must be posted to GA Procurement Registry (GPR)

Solicitation Title/Event Name: GIS Database System

Solicitation No/Event ID: 48400-DOT0002936

Solicitation Close/Event End Date: 02/27/2024

Notice of Intent to Award Posting

Date: 06/05/2024

Issuing Officer: Eric Glaubman

Issuing Officer Contact Information: EGlaubman@dot.ga.gov

The Georgia Department of Transportation intends to award a contract to the apparent successful offeror(s). The

Notice of Intent to Award should not be considered as a binding commitment by the State. Inquiries should be addressed to the Issuing Officer. Although the State will provide the reason(s) an offeror was not successful in accordance with Georgia law, please note that the reasons listed beside the names of the unsuccessful offeror(s) should not be interpreted as an exhaustive list. NOTE: In the event any of the following is applicable, then all identified award amounts (if any) are estimates only: (1) this is an open agency contract and/or (2) the state entity has identified primary/secondary awardees. All protests must be submitted electronically via email at doas.protests@doas.ga.gov. Please reference the Georgia Procurement Manual for the supplier protest process updated August 2020: http://doas.ga.gov/state-purchasing/law-administrative-rules-and-policies.

SUCCESSFUL OFFEROR(S) AWARD AMOUNT

Timmons Group, Inc Open Contract Estimated

Amount

$775,000

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UNSUCCESSFUL OFFEROR(S) REASONS

Patrick Engineering, Inc Not Highest Scoring Proposal (eRFPs) KCI Technologies, Inc Not Highest Scoring Proposal (eRFPs) ProStar GeoCorp, Inc Not Highest Scoring Proposal (eRFPs)

MB3, Inc Non-Responsive

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Authorized Signature: _______________________________________ _______

Date

6/5/2024 mailto:doas.protests@doas.ga.gov http://doas.ga.gov/state-purchasing/law-administrative-rules-and-policies

Title: GIS Database Software Event #: 48400-DOT0002936 Closing Date: 2/27/2024

KCI Technologies, Inc MB3, Inc Patrick Engineering, Inc ProStar GeoCorp, Inc Timmons Group Status Pass Fail Pass Pass Pass

1 Tax Compliance Form Pass Pass Pass Pass Pass 2 Certificate of Non-Collusion

3 Georgia Security and Immigration Compliance Act Affidavit (eVerify) Pass Pass Pass Pass Pass 4 Georgia Resident Small Business Verification Form

5 Mandatory Questions Pass Pass Pass Pass Pass 6 Mandatory Scored Questions Pass Pass Pass Pass Pass 7 Reference Form

8 Addendum 001 Pass Pass Pass Pass Pass 9 Bond Pass Fail Pass Pass Pass

Bid Factors

Please provide the following information for your company: Company Full Legal Name Address Authorized Contact Person's Name Contact Person's Telephone Number Contact Person's Email address

KCI Technologies, Inc.

2160 Satellite Boulevard, Suite

130, Duluth, GA 30097 Dax Flinn

470.299.1389 dax.flinn@kci.com

MB3 Inc., DBA Civix 3300 West Esplanade Avenue, Suite 400, Metairie, LA 70002

Ben Billings, Vice President

(504) 304-0798 bbillings@gocivix.com

Patrick Engineering Inc.

55 E. Monroe St., Suite 3450, Chicago, IL 60603 Mike Pordes 630.816.5559 mpordes@patrickco.com

Prostar Holdings Inc.

760 Horizon Drive, Suite 200

Grand Junction, CO 81506 Bill McIntyre 614-361-6700 bmcintyre@prostarcorp.com Page Tucker 970-2107551 prtucker@prostarcorp.com

Timmons Group, Inc.

1001 Boulders Parkway, Suite

Richmond, VA 23225

Matt McCracken, Principal

(804) 433-2981 matt.mccracken@timmons.co m

Reciprocal Preference Law O.C.G.A. §50-5-60(b) In which state is your company domiciled? For the purposes of evaluation only, Suppliers resident in the State of Georgia will be granted the same preference over Suppliers resident in another state in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other state to Suppliers resident therein over Suppliers resident in the State of Georgia. NOTE: For the purposes of this law, the definition of a resident Supplier is a Supplier who is domiciled in the State of Georgia.

Georgia Louisiana Illinois Colorado Virgina

ADMINISTRATIVE REVIEW:

Mandatory Requirements Provided:

Closing Date: 2/27/2024

KCI Technologies, Inc MB3, Inc Patrick Engineering, Inc ProStar GeoCorp, Inc Timmons Group Status Pass Fail Pass Pass Pass

ADMINISTRATIVE REVIEW:

Please select the option that most accurately defines your company, based on the definitions below. ***Georgia Resident Business means any business that regularly maintains a place from which business is physically conducted in Georgia for at least one year prior to any bid or proposal to the state or a new business that is domiciled in Georgia and which regularly maintains a place from which business is physically conducted in Georgia; provided, however, that a place from which business is conducted shall not include a post office box, a leased private mailbox, site trailer, or temporary structure. **A Small business is defined as a business that is independently owned and operated.

In addition, such a business must either have fewer than 300 employees or less than $30 million in gross receipts per year. *A Georgia Resident Small Business would be a business that meets the requirements for both a Georgia Resident and Small Business. Also, the State encourages all companies to sub-contract portions of any state contract to small and minority business enterprises. Suppliers interested in taking advantage of the Georgia income tax incentives provided for by the Official Code of Georgia Annotated Section 48-7-38, relative to the use of minority subcontractors in the performance of contracts awarded by the State of Georgia, should visit the website below for more information. https://doas.ga.gov/state-purchasing/minority-business-enterprise-certification

Georgia Resident Business N/A N/A Small Business N/A

Are you a Women-Owned business? A business that is at least 51% owned and controlled by one or more women, and primarily managed by one or more women.

N N N N N

Are you a Veteran-Owned Small business? Veteran-Owned Small Business as used in this provision means a small business that: (i) is at least 51% unconditionally owned by one or more veterans (as defined at 38 U.S.C 101(2)); or in the case of any publicly owned business, at least 51% of the stock of which is unconditionally owned by one or more veterans; and (ii) whose management and daily business operations are controlled by one or more veterans.

N N N N N

Can your company be classified as a Minority Owned Business? Select the option(s) below that correctly identifies your company based on the below definition of a minority business. A Minority Business enterprise means a small business concern which is at least 51% owned and controlled by one or more minorities and is authorized to do and is doing business under the laws of the State of Georgia, paying all taxes duly accessed and domiciled within this state (Official Code of Georgia Annotated §50-5-131).

N/A N/A N/A N/A N/A

Closing Date: 2/27/2024

KCI Technologies, Inc MB3, Inc Patrick Engineering, Inc ProStar GeoCorp, Inc Timmons Group Status Pass Fail Pass Pass Pass

ADMINISTRATIVE REVIEW:

Are you a Small Business? Small business means a business which is independently owned and operated and must have either 300 or fewer employees or $30 million or less in gross receipts per year. Tier 1 - (10 or fewer employees OR $1 million or less in gross receipts per year) Tier 2 - (100 or fewer employees OR $10 million or less in gross receipts per year) Tier 3 - (300 or fewer employees OR $30 million or less in gross receipts per year)

NO NO NO Yes, Tier 2 NO

SUDAN: A scrutinized company is a company conducting business operations in Sudan that is involved in power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, but excludes a company which can demonstrate any of the following exceptions noted in O.C.G.A. Section 50-5-84. False certification hereunder may result in civil penalties, contract termination, ineligibility to bid on state contracts for three or more years, and/or any other available remedy. If the Supplier is a scrutinized company, the Supplier shall not be eligible to bid on or submit a proposal for a contract with the State Entity unless DOAS makes a determination in accordance with O.C.G.A. Section 50-5-84 that it is in the best interests of the State to permit the scrutinized company to submit a bid or proposal. Any scrutinized company desiring DOAS to make such a determination should contact both DOAS and the Issuing Officer immediately.

I certify my company is NOT a "scrutinized company

I certify my company is NOT a "scrutinized company

I certify my company is NOT a "scrutinized company

I certify my company is NOT a "scrutinized company

I certify my company is NOT a "scrutinized company

CHINA: A scrutinized company is any sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company, or other entity or business association, including all wholly owned subsidiaries, majority owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit owned or operated by the Government of China. The Government of China means the People's Republic of China led by the Chinese Communist Party. A scrutinized company is ineligible to submit a bid or proposal in response to this solicitation. False certification hereunder may result in a civil penalty in an amount that is equal to the greater of $250,000 or twice the amount of the contract for which a bid or proposal was submitted, contract termination, and any other penalties available under law, rule, regulation or policy.

I certify my company is NOT a "scrutinized company

I certify my company is NOT a "scrutinized company

I certify my company is NOT a "scrutinized company

I certify my company is NOT a "scrutinized company

I certify my company is NOT a "scrutinized company

Closing Date: 2/27/2024

KCI Technologies, Inc MB3, Inc Patrick Engineering, Inc ProStar GeoCorp, Inc Timmons Group Status Pass Fail Pass Pass Pass

ADMINISTRATIVE REVIEW:

RUSSIA/BELARUS: A scrutinized company is any sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company, or other entity or business association, including all wholly owned subsidiaries, majority owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit owned or operated by the Government of Belarus or the Government of Russia. The Government of Belarus means the Republic of Belarus, and the Government of Russia means the Russian Federation. A scrutinized company is ineligible to submit a response to this solicitation. False certification hereunder may result in a civil penalty in an amount that is equal to the greater of $250,000 or twice the amount of the contract for which a bid or proposal was submitted, contract termination, and any other penalties available under law, rule or policy.

I certify my company is NOT a "scrutinized company

I certify my company is NOT a "scrutinized company

I certify my company is NOT a "scrutinized company

I certify my company is NOT a "scrutinized company

I certify my company is NOT a "scrutinized company

Have you submitted a completed Tax Compliance form? To be eligible for contract award, the supplier must not owe taxes to the State of Georgia. Also, in accordance with Official Code of Georgia Annotated §50-5-82, the State Entity is prohibited from awarding any contract valued at more than $100,000.00 to a nongovernmental vendor if that vendor or an affiliate of the vendor is a "dealer" failing or refusing to collect sales or use taxes on its sales delivered to Georgia. Each Supplier must submit a completed Tax Compliance Form (SPD-SP045), which has been provided as a downloadable document by accessing the link below. In the event the Supplier is being considered for contract award (and the contract is valued at more than $100,000.00), the information provided in the Tax Compliance Form will be submitted by the State Entity to the Georgia Department of Revenue ("DOR") for a determination as to whether the Supplier is a "prohibited source" or has other tax deficiencies. The State Entity reserves the right to submit the Supplier's completed form to DOR for review even if the contract is valued at less than $100,000.00. Download the Tax Compliance form using the link below and upload the completed form as part of your response:

http://doas.ga.gov/assets/State%20Purchasing/Stage%203%20Documents/SP D-SP045TaxComplianceForm.doc Any Offeror identified as a prohibited source will be ineligible for award. Accordingly, the Offeror is strongly encouraged to check its tax status now and resolve any outstanding tax liabilities prior to submitting this response. Department of Revenue has identified the following source to allow Offerors to check current tax status:

http://www.etax.dor.ga.gov/

Yes Yes Yes No Yes

Closing Date: 2/27/2024

KCI Technologies, Inc MB3, Inc Patrick Engineering, Inc ProStar GeoCorp, Inc Timmons Group Status Pass Fail Pass Pass Pass

ADMINISTRATIVE REVIEW:

Immigration and Compliance Pursuant to O.C.G.A. § 13-10-91, all contractors or subcontractors who enter into a contract with GDOT or a contractor of GDOT in connection with the physical performance of services within this state, shall register and participate in the federal work authorization program to verify information of all employees. For a bid, proposal, or submittal to be considered, such certification should be included in the contractor response to all solicitations issued by the Department of Transportation. Bidders must provide the completed form as an attachment by clicking on the link to the right entitled Add Comments or Attachments. Omission of this form may deem your bid non responsive and disqualify you for consideration for award.

Has this form been attached?

Yes Yes Yes NO Yes

Please provide the following information for your company: Authorized Person for Contract Signature Authorized Contact Person's Name Authorized Contact Person's Telephone Number Authorized Contact Person's Email address Authorized Person to ATTEST to Signature Authorized Contact Person's Name Authorized Contact Person's Telephone Number Authorized Contact Person's Email address

Jeanne M. Ruthloff Jeanne M. Ruthloff

410.472.5932 jeanne.ruthloff@kci.com

Dax Flinn Dax Flinn

470.299.1389 dax.flinn@kci.com

Angele C. Romig, President

(504) 304-2500 aromig@gocivix.com Lynette Lapeyrolerie

(504) 304-0738 llapeyrolerie@gocivix.com

Alberto Cavaggioni 312.201.7900 acavaggioni@patrickco.com

Joy Frey 312.201.7900 jfrey@patrickco.com

William G. McIntyre 614-361-6700 bmcintyre@prostarcorp.com Page Tucker

Nelson Page Tucker 970-210-7551 ptucker@prostarcorp.com

Matt McCracken, Principal

(804) 433-2981 matt.mccracken@timmons.co m

Lowell Ballard, Principal

(804) 200-6951 lowell.ballard@timmons.com

Have you submitted a Performance Bond as defined in the eRFx document?

You must provide this information as an attachment by clicking on the link to the right "Add Comments or Attachments".

Yes No Yes Yes Yes

Secretary of State Active/Compliant Active/Compliant Active/Compliant Active/Compliant DOR Clearance Cleared Cleared Cleared Cleared State Debarment and Suspension Check Pass Pass Pass Pass Federal Debarment and Suspension Check Pass Pass Pass Pass

COMMENTS:

Prepared By: _Eric Glaubman

Responsibility Check

Line # Description KCI Technologies, Inc Patrick Engineering, Inc ProStar GeoCorp, Inc Timmons Group, Inc 1 Project Plan 60,000.00$ 83,481.38$ 55,440.00$ 5,000.00$ 2 Communications Plan 25,219.00$ 43,166.36$ 5,000.00$ 2,500.00$ 3 Project Schedule 39,128.00$ 57,910.86$ 5,000.00$ 2,500.00$ 4 Risk and Issue Management Log 99,300.00$ 32,947.79$ 15,440.00$ 5,000.00$ 5 Change Management Log 99,300.00$ 29,283.79$ 15,440.00$ 5,000.00$ 6 Acceptance Management Log 99,300.00$ 33,287.79$ 15,440.00$ 5,000.00$ 7 Business Requirements Document (BRD) 55,718.00$ 27,540.47$ 43,900.00$ 20,000.00$ 8 System Roadmap 71,056.00$ 26,004.76$ 88,920.00$ 12,500.00$ 9 Application Design Document (ADD) 73,779.00$ 27,540.47$ 15,440.00$ 15,000.00$

10 Entity Relationship Diagram (ERD) 73,779.00$ 27,540.47$ 11,780.00$ 10,000.00$ 11 Data Dictionary and Metadata 472,642.00$ 42,565.63$ 10,500.00$ 25,000.00$ 12 API Reference Manual 73,898.00$ 32,934.19$ 5,000.00$ 10,000.00$ 13 Install and configured application 506,622.00$ 42,010.81$ 75,245.00$ 450,000.00$ 14 Data and Workflow Procerss Validation 103,720.00$ 189,265.21$ 293,280.00$ 35,000.00$ 15 Data Governance and Management Processes Document 74,760.00$ 48,696.16$ 5,000.00$ 22,000.00$ 16 Test Cases/Scripts 75,464.00$ 257,043.51$ 15,460.00$ 25,000.00$ 17 Selenium Test Scripts 44,544.00$ 52,161.44$ 15,460.00$ 50,000.00$ 18 Application Support Document (ASD) 95,944.00$ 47,581.44$ 11,460.00$ 10,000.00$ 19 Training Plan 78,600.00$ 82,041.60$ 44,460.00$ 5,000.00$ 20 Training Materials 78,600.00$ 88,265.60$ 9,500.00$ 20,000.00$ 21 System Security Plan (SPP) 28,333.00$ 35,317.44$ 15,460.00$ 20,000.00$ 22 VPAT or ADA Roadmap 20,862.00$ 81,608.88$ 10,460.00$ 10,000.00$

Total $2,350,568.00 $1,388,196.05 $783,085.00 $764,500.00 % of lowest 0.325240538 0.550714721 0.976266944 1 Cost Score 97.57216128 165.2144162 292.8800833 300

Cost Worksheet

EXHIBIT C

GEORGIA DEPARTMENT OF TRANSPORTATION

RFP Name: GIS Database RFP Number: 48400-DOT0002936