NOIA.pdf

NOTICE OF INTENT TO AWARD

Revised: 1/4/21 SPD-AP004

Form must be posted to the GA Procurement Registry (GPR) Reminder to Issuing Officer: Attach Copy of Bid Tabulation or Administrative

Review Document

Solicitation Title/Event Name:

Laundry Linens Services

Solicitation No/Event ID:

44100-018-DBH0000606

Solicitation Close/ Event End Date:

December 20, 2023

Notice of Intent to Award Posting Date:

January 4, 2024

Issuing Officer:

Meagan Bens

Issuing Officer Contact Information: dbhdd.solicitations@dbhdd.ga.gov

The State intends to award a contract to the apparent successful offeror(s). The Notice of Intent to Award should not be considered as a binding commitment by the State. Inquiries should be addressed to the Issuing Officer. Although the State will provide the reason(s) an offeror was not successful in accordance with Georgia law, please note that the reasons listed beside the names of the unsuccessful offeror(s) should not be interpreted as an exhaustive list. NOTE: In the event any of the following is applicable, then all identified award amounts (if any) are estimates only: (1) this is an open agency contract and/or (2) the state entity has identified primary/secondary awardees. All protests must be submitted electronically via email at doas.protests@doas.ga.gov. Please reference the Georgia Procurement Manual for the supplier protest process updated August 2020: http://doas.ga.gov/state-purchasing/law-administrative-rules-and-policies

APPARENT SUCCESSFUL OFFEROR(S)

AWARD AMOUNT

Bullard & Son Inc dba Brunson Laundry Fixed Contract Amount $56,280.00

Select One Select One

UNSUCCESSFUL OFFEROR(S)

REASONS

Crown Health Care Laundry Services Not Low Bid (for RFQ only) GEW Inc. Not Low Bid (for RFQ only)

Select One Select One Select One

Authorized Signature: ___________________________________________________________ mailto:doas.protests@doas.ga.gov http://doas.ga.gov/state-purchasing/law-administrative-rules-and-policies

02/01/2021 Page 1 of 12 SPD-EP002

BID TABULATION TEMPLATE

Instructions to Issuing Officer: this sample template may be used during the evaluation process for Request for Quotes (RFQs) to document the results of the bid evaluation. The issuing officer may use a document developed by the State Entity or a modified version of the “Administrative

Review” tab of SPD-EP001 Administrative Review Requirements Summary Sheet. If using this sample template, please edit as needed to correspond with your RFQ requirements and award scenario. The finalized document (or similar document) should be published with the Notice of

Intent to Award or Notice of Award (whichever comes first) to satisfy the requirement to provide public inspection of the recording of all bids received conforming to the solicitation.

Solicitation Title/Event Name: Laundry Linens Services

Solicitation No/Event ID:

44100-018-DBH0000606

Issuing Officer:

Meagan Bens

Administrative Review:

During the administrative review, the issuing officer reviews all timely bids to determine suppliers’ compliance with several basic requirements.

The purpose of the administrative review process is to identify any responses which are not eligible for further evaluation. Space has been provided for up to seven suppliers. The table may be copied and inserted below if there are additional responding suppliers.

02/01/2021 Page 2 of 12 SPD-EP002

Requirements Bullard & Son Inc dba Brunson Laundry

GEW Inc. Crown Health Care Laundry Services

[Insert Name of Supplier #4]

[Insert Name of Supplier #5]

[Insert Name of Supplier #6]

Timely Submission through Sourcing Tool*

YES YES YES

Mandatory Requirements (supplier responded “yes” as appropriate and provided all required information)

YES YES YES

Completed Cost Submission (either as line item or attached worksheet as applicable)

YES YES YES

Not Scrutinized Company (see GPM Section 3.5.1.4)**

YES YES YES

Certificate of Non- Collusion**

YES YES YES

Bid Bond (typically only application to construction projects)

N/A N/A N/A

Supplier must furnish all supplies, equipment, facility, and staff necessary for the operation of performing laundry linen services outlined in the scope of work. Does supplier agree to meet this requirement? (See Attachment G)

YES YES YES

Supplier will work directly with designated hospital personnel in day to day matters for services. Does

YES YES YES

02/01/2021 Page 3 of 12 SPD-EP002

Inc dba Brunson Laundry

GEW Inc. Crown Health Care Laundry Services

[Insert Name of Supplier #4]

[Insert Name of Supplier #5]

[Insert Name of Supplier #6] supplier agree to meet this requirement?

Supplier must process all linen, including contaminated linen, in compliance with Center for Disease Control’s federal, state, Joint Commission and other regulatory agency required standards of cleanliness and sanitary practices for health care facilities. Does supplier agree to meet this requirement?

YES YES YES

Supplier will ensure that personnel who handle, transport, or treat laundry linen shall be properly trained in the performance of these duties and meet all standard industry guidelines, federal, state, and local.

Records of this training shall be made available with proper notification. Does supplier agree to meet this requirement?

YES YES YES

Supplier must have the ability to begin service within 30 days after the contract is

02/01/2021 Page 4 of 12 SPD-EP002

Inc dba Brunson Laundry

GEW Inc. Crown Health Care Laundry Services

[Insert Name of Supplier #4]

[Insert Name of Supplier #5]

[Insert Name of Supplier #6] executed. Will supplier meet this requirement?

Supplier must submit their Contingency Service Plan with their bid response to support action it takes in the event of any disruption of service due to equipment malfunction, labor dispute, Force Majeure, or any other occurrence, either within or beyond the control of supplier, which would assure daily pick-up and delivery of hospital laundry.

YES YES YES

Supplier must process linen in an hour-long formula at a temperature of 160 degree and/or 71 Celsius. In the event there are changes of temperature requirements according to industry standard for healthcare linens, temperatures shall be adjusted accordingly to ensure compliance Does supplier agree to meet this requirement?

YES YES YES

Supplier must wash, dry and fold, using only non-allergic

02/01/2021 Page 5 of 12 SPD-EP002

Inc dba Brunson Laundry

GEW Inc. Crown Health Care Laundry Services

[Insert Name of Supplier #4]

[Insert Name of Supplier #5]

[Insert Name of Supplier #6] soaps, detergents, bleaches, or other chemicals to render the finished products clean and usable. Does supplier agree to meet this requirement?

Supplier will clean linen with both a softening agent and an antiseptic, which inhibits the growth of bacteria: A laboratory bacteria count report will be furnished by the supplier monthly. All linen is to be fluff dried (with exception of flatwork in a dryer at a consistent temperature). These guidelines must meet Center for Disease Control’s guidelines. Does supplier agree to meet this requirement?

YES YES YES

Supplier must be familiar with and have trained staff that complies with OSHA standards regarding blood borne pathogens and other potentially infectious materials. Does supplier

02/01/2021 Page 6 of 12 SPD-EP002

Inc dba Brunson Laundry

GEW Inc. Crown Health Care Laundry Services

[Insert Name of Supplier #4]

[Insert Name of Supplier #5]

[Insert Name of Supplier #6] agree to meet this requirement?

Supplier will provide utilization management to include, but not limited to, closely monitoring the usage and safe use of all soaps and chemicals. Records shall be kept for each day’s service and shall include reports on equipment cleaning and maintenance requirements applicable to standard industry requirements for healthcare organizations.

Supplier shall provide weekly, monthly, quarterly, and annual summary reports which shall include, but not limited to, item descriptions, quantities, weights, and frequency of deliveries. Does supplier agree to meet this requirement?

YES YES YES

Supplier will provide a comprehensive quality assessment and assurance program of company’s regulatory policies and procedures upon request.

02/01/2021 Page 7 of 12 SPD-EP002

Inc dba Brunson Laundry

GEW Inc. Crown Health Care Laundry Services

[Insert Name of Supplier #4]

[Insert Name of Supplier #5]

[Insert Name of Supplier #6]

Does supplier agree to meet this requirement?

Supplier will be subject to the Federal Health Insurance Portability and Accountability Act of 1996, (HIPAA) and the requirements of HIPAA mandate that certain responsibilities of Offeror with access to Protected Health Information (”PHI”).

Does supplier agree to meet this requirement?

YES YES YES

Supplier must conduct Federal and State background checks on all staff providing the requested services. Does the supplier agree to meet this requirement?

YES YES YES

Supplier must provide three (3) references similar to the scope of services outlined this eRFQ.

References must be submitted with your bid response. References should include contact name, telephone number, and e-mail address.

02/01/2021 Page 8 of 12 SPD-EP002

Inc dba Brunson Laundry

GEW Inc. Crown Health Care Laundry Services

[Insert Name of Supplier #4]

[Insert Name of Supplier #5]

[Insert Name of Supplier #6]

Supplier must have a Statement of policy and practice for drug screening. Supplier must provide a signed attestation on company letterhead stating that the supplier has this policy.

Does the supplier agree to meet this requirement?

YES YES YES

Supplier must be registered and current with the Georgia Office Secretary of State's office in accordance with the Official Code of Georgia Annotated (O.C.G.A.) §§ 14-2-1622(a), 14-3- 1622(a), 14-8-56(a), 14-9- 206.5, and 14-11-1103. Is registration current?

YES YES YES

Does supplier have the capability to pick up and deliver laundry and linen up to 25,000 lbs?

YES YES YES

Will the suppler meet daily par levels up to 680 towels/450 wash cloths daily?

YES YES YES

During an emergency evacuation situation, Vendor will be required to

02/01/2021 Page 9 of 12 SPD-EP002

Inc dba Brunson Laundry

GEW Inc. Crown Health Care Laundry Services

[Insert Name of Supplier #4]

[Insert Name of Supplier #5]

[Insert Name of Supplier #6] deliver to the evacuation site.

Overall Results

(PASS OR FAIL)

PASS PASS PASS

*Unless SPD grants a written exception, all state entities are required to conduct competitive sealed bidding through approved sourcing tools such as Team Georgia Marketplace™ and eSource/Jaggaer. These systems will not allow a supplier to submit a bid/proposal once the solicitation closing date/time has passed.

**By submitting a response via Team Georgia Marketplace™ or eSource/Jaggaer, suppliers automatically agree to the certificate of non-collusion and must also certify that they are not a scrutinized company. If conducting through another sourcing tool with SPD approval, the issuing officer may use form SPD-SP012 Certificate of Non-Collusion to obtain the certification and SPD-SP042 Supplier General Information Worksheet.

02/01/2021 Page 10 of 12 SPD-EP002

Second Phase of Evaluation:

Following administrative review, the issuing officer may proceed with further evaluation of all suppliers that passed administrative review.

Additional evaluation activities may include review/testing of samples, contacting client references (if requested) to verify previous work experience, etc. Examples are included below. Revise as needed to correspond to the RFQ requirements.

Requirements Bullard & Son Inc dba Brunson Laundry

GEW Inc. Crown Health Care Laundry Services

[Insert Name of Supplier #4]

[Insert Name of Supplier #5]

[Insert Name of Supplier #6]

[Test Product Samples] N/A N/A N/A

[Contact Client References] N/A N/A N/A

[Verify business is registered with the Secretary of State’s Office and authorized to conduct business in the State of Georgia, as applicable]

YES

[Site visit, if applicable] N/A N/A N/A

[Product demonstration/oral presentation, if applicable]

N/A N/A N/A

[Product determined equivalent if brand name referenced]

N/A N/A N/A

Overall Results

(PASS OR FAIL)

PASS PASS PASS

Cost Evaluation:

During the cost evaluation, the issuing officer will evaluate the cost proposals to identify the lowest priced supplier(s) using the identified cost evaluation methodology. Factors that may impact the cost evaluation are noted below:

• Price Match Option: If selected by the issuing officer and included as part of the RFQ, then the price match option should be offered to any supplier that meets the following requirement: is (1) a Georgia-based, small business or Georgia Resident small business, (2) that agreed to

02/01/2021 Page 11 of 12 SPD-EP002 price match and (3) submitted a response within 5% up to $10,000 of the lowest responsive and responsible bid. Only applicable if a non-

Georgia based/non-small business is the lowest priced bidder.

• Georgia Enterprises for Products and Services (GEPS): for purposes of cost evaluation only, any bid submitted by GEPS will receive a price preference of 8%. Please see GPM Section 5.6.6.6. for additional information.

• Cost Negotiation: State entities may conduct one round of cost negotiations (Best and Final Offer) with responsive and responsible suppliers.

• Reciprocal Preference: only applicable if Georgia-resident suppliers bid but a non-Georgia-resident supplier is selected for contract award.

Please reference GPM Section 5.6.6.5 for additional information.

Best Ranked Suppliers Based on Cost

Please list the top ranked supplier(s) based on cost that will be selected for contract award:

Top Ranked Supplier(s) Estimated Cost (for purposes of NOIA/NOA)

Bullard & Son Inc dba Brunson Laundry $56,280.00

[Add more rows as needed if split/multiple awards]

Final Evaluation Prior to NOIA/NOA:

Prior to contract award, the issuing officer should complete the steps below (plus any remaining tasks identified in the RFQ) to verify eligible for award prior to publishing the results. For efficiency, this final review may be limited to the supplier(s) selected for contract award.

Requirements Bullard & Son Inc dba Brunson Laundry

[Insert Name of Supplier Selected for Contract Award]

[Insert Name of Supplier Selected for Contract Award]

[Insert Name of Supplier Selected for Contract Award]

[Insert Name of Supplier Selected for Contract Award]

[Insert Name of Supplier Selected for Contract Award]

Verify Not Suspended or Debarred (both State and Federal Lists) for selected suppliers

YES

Supplier Meets eVerify Requirement

YES

Pass Sales and Use Tax Check with DOR (only required if

N/A

02/01/2021 Page 12 of 12 SPD-EP002 estimated award more than $100,000) for selected suppliers

Resolve Contract Exceptions (if any) for selected suppliers Ensure Anti-Boycott of Israel Certification (GPM Section

3.5.1.7 included in contract)

N/A

[insert other requirements here]