NOIA and Bid Tabulation _ Mobile X_Ray.pdf

NOTICE OF INTENT TO AWARD

Revised: 1/4/21 SPD-AP004

Form must be posted to the GA Procurement Registry (GPR)

Reminder to Issuing Officer: Attach Copy of Bid Tabulation or Administrative

Review Document

Solicitation Title/Event

Name:

Mobile X-Ray

Solicitation No/Event ID:

44100-DBH0000605

Solicitation Close/ Event

End Date:

12/05/2023

Notice of Intent to Award

Posting Date:

January 29, 2024

Issuing Officer:

Belinda Hale

Issuing Officer Contact

Information: dbhdd.solicitations@dbhdd.ga.gov

The State intends to award a contract to the apparent successful offeror(s). The Notice of Intent to Award should not be considered as a binding commitment by the State. Inquiries should be addressed to the Issuing

Officer. Although the State will provide the reason(s) an offeror was not successful in accordance with

Georgia law, please note that the reasons listed beside the names of the unsuccessful offeror(s) should not be interpreted as an exhaustive list. NOTE: In the event any of the following is applicable, then all identified award amounts (if any) are estimates only: (1) this is an open agency contract and/or (2) the state entity has identified primary/secondary awardees. All protests must be submitted electronically via email at doas.protests@doas.ga.gov. Please reference the Georgia Procurement Manual for the supplier protest process updated August 2020: http://doas.ga.gov/state-purchasing/law-administrative-rules-and-policies

APPARENT SUCCESSFUL OFFEROR(S)

AWARD AMOUNT

Tridentcare Fixed Contract Amount X-Ray - $95 EKG - $95 Ultrsound - $200 Service Refusal - $50

Select One

Select One

UNSUCCESSFUL OFFEROR(S)

REASONS

Dynamic Mobile Imaging Not Low Bid (for RFQ only)

Select One

Select One

Select One

Select One

Authorized Signature: ___________________________________________________________ mailto:doas.protests@doas.ga.gov http://doas.ga.gov/state-purchasing/law-administrative-rules-and-policies

02/01/2021 Page 1 of 3 SPD-EP002

BID TABULATION TEMPLATE

Solicitation Title/Event Name: Mobile X-Ray

Solicitation No/Event ID:

44100-DBH0000605

Issuing Officer:

Belinda Hale

Administrative Review:

During the administrative review, the issuing officer reviews all timely bids to determine suppliers’ compliance with several basic requirements. The purpose of the administrative review process is to identify any responses which are not eligible for further evaluation. Space has been provided for up to seven suppliers.

The table may be copied and inserted below if there are additional responding suppliers.

Requirements Trident Care Dynamic Mobile Imagining Offeror must attach documentation as evidence it is licensed to practice in the State of Georgia, is Board Certified by the American Board of Radiology and has least three (3) years of experience providing mobile x-ray services.

Yes Yes

Offeror must be able to provide all necessary equipment to perform mobile radiology to include X-ray, EKGs and Ultrasound services.

Yes Yes

Offeror must provide on-site radiology services in accordance with currently accepted professional standards and all applicable federal, state and local laws and regulations.

Yes Yes

Offeror must provide on-site medical diagnostic services, X-Rays, EKGs and Ultrasounds by a duly licensed or certified technician.

Yes Yes

Offeror submit all X-ray , EKGs and/or Ultrasound diagnostic information to duly licensed physician for interpretation

Yes Yes

Offeror must electronically transmit the results of the EKGs and X-Rays obtained on clients to meet the established turnaround time of 12 hour for routine and 6 hour for STAT orders.

Yes Yes

02/01/2021 Page 2 of 3 SPD-EP002

Requirements Trident Care Dynamic Mobile Imagining Offeror must electronically transmit the results of the Ultrasounds obtained on clients to meet the established turnaround time of 5 days from receipt of order.

Yes Yes

Offeror must be able to provide clarification regarding the service, at the request of the Department's medical staff members.

Yes Yes

Offeror must provide medical and clinical staff that are qualified by education, training, licensure, and credentialing or competency.

Yes Yes

Offeror must provide proof of professional liability insurance coverage and worker's compensation insurance to cover employee while working in the Department's facilities as stated in the attached sample contract.

Yes Yes

Offeror must complete and submit to the Department semi-annually, a completed competency checklist for the contracted services which must contain all elements of competencies including licensure as well as verification of required medical screening and criminal background checks.

Yes Yes

Offeror must provide a electronic image at the time of the service/procedure. Yes Yes

Offeror must report all Critical and/or Non-normal results exams to the ordering site upon identification. Yes Yes

Offeror must be HIPAA complaint and ensure that its employees are appropriately trained to comply with HIPAA requirements, licensed and certified.

Yes Yes

Offeror agrees that if patient has a third party payee, e.g. Medicare, Medicaid and/or private insurance, it will bill such third party payee.

Yes Yes

Offeror must provide a minimum of three (3) professional references of individuals or firms who have direct knowledge of the offeror's skills and abilities related to the requirements of this RFQ. At least one

(1) be a business/company for which offeror has provided similar services. References must include, at a minimum: company name, name and title of person providing reference, address, telephone number, email address and time period during which services were provided. The Department reserves the right to contact references and otherwise validate information provided by offeror to document skills, abilities and qualifications.

Yes Yes

Offeror agrees to provide mobile imaging services for all 6 (six) services delivery locations. (Please see Attachment E for a list of hospitals.)

Yes Yes

Overall Results

(PASS OR FAIL)

Pass Pass

*Unless SPD grants a written exception, all state entities are required to conduct competitive sealed bidding through approved sourcing tools such as Team Georgia Marketplace™ and eSource/Jaggaer. These systems will not allow a supplier to submit a bid/proposal once the solicitation closing date/time has passed.

**By submitting a response via Team Georgia Marketplace™ or eSource/Jaggaer, suppliers automatically agree to the certificate of non-collusion and must also certify that they are not a scrutinized company. If conducting through another sourcing tool with SPD approval, the issuing officer may use form SPD-SP012 Certificate of Non-Collusion to obtain the certification and SPD-SP042 Supplier General Information Worksheet.

Cost Evaluation:

During the cost evaluation, the issuing officer will evaluate the cost proposals to identify the lowest priced supplier(s) using the identified cost evaluation methodology. Factors that may impact the cost evaluation are noted below:

02/01/2021 Page 3 of 3 SPD-EP002

• Price Match Option: If selected by the issuing officer and included as part of the RFQ, then the price match option should be offered to any supplier that meets the following requirement: is (1) a Georgia-based, small business or Georgia Resident small business, (2) that agreed to price match and (3) submitted a response within 5% up to $10,000 of the lowest responsive and responsible bid. Only applicable if a non-Georgia based/non-small business is the lowest priced bidder.

• Georgia Enterprises for Products and Services (GEPS): for purposes of cost evaluation only, any bid submitted by GEPS will receive a price preference of 8%. Please see GPM Section 5.6.6.6. for additional information.

• Cost Negotiation: State entities may conduct one round of cost negotiations (Best and Final Offer) with responsive and responsible suppliers.

• Reciprocal Preference: only applicable if Georgia-resident suppliers bid but a non-Georgia-resident supplier is selected for contract award. Please reference GPM Section 5.6.6.5 for additional information.

Best Ranked Suppliers Based on Cost Please list the top ranked supplier(s) based on cost that will be selected for contract award:

Top Ranked Supplier(s) Estimated Cost (for purposes of NOIA/NOA)

Trident Care X-Ray - $95, EKG - $95, Ultrasound $200, Service Refusal $50

Dynamic Mobile Imaging X-Ray - $90, EKG - $150, Ultrasound - $196, Service Refusal: X-ray - $90, EKG - $150, Ultrasound - $196

Final Evaluation Prior to NOIA/NOA:

Prior to contract award, the issuing officer should complete the steps below (plus any remaining tasks identified in the RFQ) to verify eligible for award prior to publishing the results. For efficiency, this final review may be limited to the supplier(s) selected for contract award.

Requirements Trident Care Dynamic Mobile Imagining

Verify Not Suspended or Debarred (both State and Federal Lists) for selected suppliers

Pass Pass

Supplier Meets eVerify Requirement

Pass Sales and Use Tax Check with DOR (only required if estimated award more than$100,000) for selected suppliers

Pass Pass

Resolve Contract Exceptions (if any) for selected suppliers Ensure Anti-Boycott of Israel Certification (GPM Section

3.5.1.7 included in contract)

Pass Pass