NOI_SoleSource Bridge Action_N6264520P0002.pdf

Notice of Intent to Sole Source

The Defense Health Agency (DHA) intends to negotiate a sole source modification under the authority of FAR 13.106-1(b)(2) - Soliciting from a single source. The proposed source is Varian Medical Systems, Inc. 3100 Hansen Way, Palo Alto, CA 94304-1030.

This is a non-personal services and maintenance contract for designated Government-owned Varian Linear Accelerator Radiotherapy Systems hardware and associated software, according to the Performance Work Statement. Technical Exhibit 1 references the full equipment list. The selected vendor must be able to provide support immediately upon award of a resulting order. The Contractor shall maintain all equipment listed in the performance work statement. The Contractor shall maintain the systems within the original equipment manufacturers (OEM) specifications, in accordance with all U.S., State, and Local laws and regulations, U.S. Navy regulations, instructions, and Joint Commission requirements. The Joint Commission’s requirements are specified in its Comprehensive Accreditation Manual for Hospitals (CAMH), readily found on https://www.jointcommission.org/ . U.S. Navy regulations and instructions will be made available upon request.

The Contractor must maintain any networkable systems such that they meet Navy and DHA Cybersecurity requirements. The firm, fixed-price (FFP) maintenance contract shall include unlimited telephone support (24 hours, 7 days a week), preventive maintenance and inspections, corrective maintenance tasks, and unlimited emergency responses by the Contractor’s Field Service Engineers for all medical devices listed in the performance work statement. All maintenance provisions shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated. The Contractor shall provide all parts, labor, materials, travel, personnel, supervision, and freight shipping for the scheduled, preventive, and corrective maintenance of all equipment identified.

The estimated period of performance is 1 November 2024 to 30 April 2025, with one option period, 1 May 2025 to 31 October 2025.

There are no set-aside restrictions for this requirement. The intended procurement will be classified under North America Industry Classification System (NAICS) 811219 – Repairing and maintaining electronic and precision equipment. This notice of intent is not a request for competitive proposals and no solicitation document exists for the requirement. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data, in sufficient detail and with convincing evidence that clearly demonstrates the capability to perform the required work. Capability statements shall not exceed 5 (8.5 x 11 inch) pages using a font size no smaller than 10-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information, or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source contract.

Capability statements are due by 10:00 A.M. ET, 12 November 2024. Capability statements shall be submitted by email ONLY as a Microsoft Word or Adobe PDF attachment to Christine Russman, christine.l.russman.civ@health.mil . No phone calls will be accepted.

https://www.jointcommission.org/ mailto:christine.l.russman.civ@health.mil