NOI_75N91022Q00099.pdf

75N91022Q00099

1.0 DESCRIPTION

The U.S. Department of Health and Human Services, National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), Oncology Branch (ROB) intends to procure maintenance services for Government-owned dosimetry equipment used for quality assurance testing, on a sole source basis from Sun Nuclear Corporation located at 3275 Suntree Blvd., Melbourne, FL 32940.

The response close date of the notice for this requirement is in accordance with FAR 5.203(b). This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items and will be made pursuant to the authority in FAR Part 13.106-1(b)(1); and is exempt from the requirements of FAR Part 6. The North American Industry Classification System code is 811219 and the small business size standard is $6.5 million.

The anticipated award shall be a firm fixed price purchase order for severable services.

It has been determined there are no opportunities to acquire green products or services for this procurement.

2.0 BACKGROUND

The U.S. Department of Health and Human Services, National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), Radiation Oncology Branch (ROB) requires maintenance services for Government-owned dosimetry equipment used for quality assurance (QA) testing.

3.0 SCOPE

The Contractor shall provide all labor, material, and equipment necessary to maintain and provide preventive maintenance for the Government-owned dosimetry equipment and associated components specified below:

Item Serial Number ArcCHECK 267152006 Daily QA3 267449003 Daily QA3 267449004 IC Profiler 231034002

The listed dosimetry equipment and software is for patient use and clinical trials involving therapeutic beam radiation treatment. These dosimetry systems are used to ensure the accurate application of radiation to patients. They measure the radiation output from treatment linear accelerators to ensure all applied radiation is within clinically acceptable tolerances. Therefore, it is critical to patient safety that these systems be well maintained and calibrated periodically. All services shall be performed off-site in accordance with the original equipment manufacturer’s (OEM) most current commercial maintenance procedures by OEM-authorized and trained service personnel. All shipping/handling (including FOB) and delivery fees shall be included.

Support service shall be provided during normal business hours, defined as 8:00 am – 5:00 pm EST, Monday through Friday, excluding Federal Holidays found at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/. Unlimited telephone and email support for instrumentation, applications, and reagents shall be provided during normal business hours, as defined above.

4.0 SPECIAL ORDER REQUIREMENTS

4.1 EMERGENCY SERVICE

Remote emergency technical support shall be provided via phone and web portal during Standard Hours (defined as 8am to 8pm EST, Monday through Friday, excluding Federal Holidays). If remote technical support cannot return the equipment to service, the device shall be returned to the Contractor for off-site service, and a loner device shall be provided by the Contractor at no additional cost to the Government via next-day shipping.

4.2 REPLACEMENT PARTS

The Contractor shall furnish all required replacement parts at no additional cost to the Government, with the exception of consumables. Parts shall be factory certified new to original equipment specifications. Parts shall be delivered within 24 business hours, or on the next business day should the request fall on a Friday or a day preceding a Federal Holiday.

4.3 SOFTWARE UPDATES/SERVICE

The Contractor shall provide Software Service and updates in accordance with the manufacturer’s latest established service procedures, to include telephone and web portal access to technical support for use of program software and troubleshooting of the operating systems during Standard Hours (as defined in 4.1), at no additional cost to the Government. Technical support shall be performed by factory-trained support engineers. The contractor shall receive advance approval for the installation of all software updates and revisions from the Government. Updates may be performed remotely if applicable. Digital copies of all updated manuals will be provided to the Technical Point of Contact. Defective software shall be replaced at no additional cost to the Government.

4.4 TECHNICAL SUPPORT

The Contractor shall provide unlimited technical telephone and web-portal support during Standard Hours (as defined in 4.1) for all trouble-shooting and clinical application support.

All support shall be provided by certified factory-trained personnel.

4.5 SERVICE EXCLUSIONS

The Contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. These repairs shall be the subject of a separate purchase order and shall not be performed under this contract.

5.0 TYPE OF ORDER

This is a firm fixed-price purchase order.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

6.0 SEVERABLE SERVICES

The services acquired under this purchase order are severable services. Funds are only available for use for the line item to which they are obligated. Unused funds from one period (line item) may not rollover for use in other periods.

7.0 PERIOD OF PERFORMANCE

The purchase order shall consist of one (1) 12-month base period, plus four (4) 12-month option periods, as follows:

Base Period: September 1, 2022 to August 31, 2023 Option Period 1: September 1, 2023 to August 31, 2024 Option Period 2: September 1, 2024 to August 31, 2025 Option Period 3: September 1, 2025 to August 31, 2026 Option Period 4: September 1, 2026 to August 31, 2027

8.0 PLACE OF PERFORMANCE

All services shall be performed off-site at the Contractor’s facility.

9.0 INSPECTION AND ACCEPTANCE CRITERIA

Pursuant to FAR clause 52.212-4, all work described in the SOW to be delivered under this purchase order is subject to final inspection and acceptance by an authorized representative of the Government.

The authorized representative of the Government is the NCI Technical Point of Contact (TPOC), who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the Contractor.

TPOC: TBD at award Email: TBD at award Phone: TBD at award

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-

220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. Remediation of any materials that do not comply with the applicable Section 508 requirements as set forth below, shall be the responsibility of the Contractor.

Products, platforms and services delivered as part of this work statement that are ICT, or contain ICT, must conform to the Revised 508 Standards, which are located at 36 C.F.R. § 1194.1 & Apps. A, C & D, and available at https://www.access-board.gov/guidelines-and- standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards- and-guidelines

Per Section 508 and as mandated under HHS Policy for Section 508 Compliance and Accessibility of Information and Communications Technology (ICT) (07/2020) all documents or electronic files provided to the NIH NCI under contract must be conformant with Section 508 standards and https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.hhs.gov/web/governance/digital-strategy/it-policy-archive/hhs-policy-section-508-compliance-accessibility-information-communications-technology.html https://www.hhs.gov/web/governance/digital-strategy/it-policy-archive/hhs-policy-section-508-compliance-accessibility-information-communications-technology.html accessible to persons with disabilities. Conformance shall be confirmed by use of material provided at HHS OS Factsheets & Reference Guides and verified through the use of the HHS Checklist Documents (WCAG 2.0 Refresh); in addition, contractors and vendors are encouraged to make use of the instructional materials and checklists at GSA Section 508.gov’s Create Accessible Digital Products.

10.0 UNIQUE QUALIFICATIONS

The Government-owned equipment listed in Section 3.0 require maintenance services in accordance with the manufacturer’s specifications by authorized Original Equipment Manufacturer (OEM) technicians. Sun Nuclear Corporation is the OEM for the dosimetry instruments and developer of the software package, sole provider of maintenance services, emergency services, OEM replacement parts, and OEM-trained technicians, and proprietary software. The required maintenance and software are not authorized through any other entity. The use of a third party would void any existing warranty should the use of loner equipment be required in place of the Government-owned equipment when out of service for on-site or off-site repair, Sun Nuclear is the sole provider of the equipment and does not authorize third party vendors. The required maintenance and software are not authorized through any other entity.

11.0 SUBMISSION INSTRUCTIONS

This notice is not a request for competitive quotations. However, if any interested party believes it can meet the above requirements, it may submit a proposal or quote for the Government to consider. The response and any other information furnished must be in writing and must contain material in sufficient detail to allow NCI to determine if the party can perform the requirement. All responses and questions must be sent via email to Contract Specialist, Elizabeth Tucker, at elizabeth.tucker@nih.gov by no later than 3:00 PM EST, on Wednesday, June 22, 2022 (6/22/2022). A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. In order to receive an award, Contractors must be registered and have valid certification through SAM.GOV. Reference: 75N91022Q00099 on all correspondence.

https://www.hhs.gov/web/section-508/additional-resources/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.section508.gov/ https://section508.gov/create https://section508.gov/create mailto:elizabeth.tucker@nih.gov