NOFO_Regional Probation and Parole Liaison Program_8.5.22.pdf

NHTSA Notice of Funding Opportunity (NOFO) No. 693JJ922R000040 Title: Regional Probation and Parole Liaison Program

Notice of Funding Opportunity (NOFO)

Federal Agency United States Department of Transportation (U.S. DOT) National Highway Traffic Safety Administration (NHTSA)

Funding Opportunity Title Regional Probation and Parole Liaison Program

Announcement Type Initial Announcement

NHTSA NOFO Number

693JJ922R000040

Assistance Listing Program Number (formerly CFDA)

20.614 - National Highway Traffic Safety Administration (NHTSA) Discretionary Safety Grants

Key Dates NOFO Posted Date: August 5, 2022 NOFO Questions Due Date: August 12, 2022 Application Due Date: September 5, 2022

TABLE OF CONTENTS

SECTION TITLE

N/A PROGRAM SUMMARY INFORMATION

A. Federal Agency Name B. Funding Opportunity Title C. Announcement Type D. Funding Opportunity Number E. Assistance Listing Program Number (formerly CFDA) F. Key Dates

N/A MISSION

A PROGRAM DESCRIPTION

A.1 Purpose and Objective A.2 Program Authority A.3 Assistance Listing Number A.4 Background

B FEDERAL AWARD INFORMATION

B.1 Awarding Agency B.2 Funding and Type of Award B.3 Type of Applications B.4 Period of Performance B.5 Acronyms B.6 Statement of Responsibilities B.7 Deliverables (D) and Milestones (M) B.8 Place of Delivery

C ELIGIBILITY INFORMATION

C.1 Eligible Application C.2 Cost Sharing or Matching

D APPLICATION AND SUBMISSION INFORMATION

D.1 Address to Request Application Package D.2 Content and Form of Application Submission D.3 Unique Entity Identifier and System for Award Management (SAM) D.4 Submission Dates and Times D.5 Funding Restrictions D.6 Other Submission Requirements

E APPLICATION REVIEW INFORMATION

E.1 Criteria E.2 Review and Selection Process E.3 System for Award Management Review E.4 Anticipated Announcement and Federal Award Dates

F FEDERAL AWARD ADMINISTRATION INFORMATION

F.1 Federal Award Notices

SECTION TITLE

F.2 Administrative and National Policy Requirements F.3 Reporting

G FEDERAL AWARDING AGENCY CONTACTS

H OTHER INFORMATION

H.1 Disclosure of Information H.2 Limited Use of Data H.3 Payment for Unauthorized Work H.4 Place of Performance H.5 Seat Belt Use Policies and Programs H.6 Protection of Human Subjects H.7 Encouraging Policies to Ban Text Messages while Driving H.8 NHTSA Review of Announcements or Publications H.9 Conflict of Interest H.10 Additional Information

PROGRAM SUMMARY INFORMATION

A. FEDERAL AGENCY NAME

U.S. Department of Transportation (DOT) National Highway Traffic Safety Administration (NHTSA)

B. FUNDING OPPORTUNITY TITLE

Regional Probation and Parole Liaison Program

C. ANNOUNCEMENT TYPE

Initial Announcement

D. FUNDING OPPORTUNITY NUMBER

693JJ922R000040

E. ASSISTANCE LISTING PROGRAM NUMBER (formerly CFDA)

20.614 - National Highway Traffic Safety Administration (NHTSA) Discretionary Safety Grants

F. KEY DATES

NOFO Posted Date: August 5, 2022 NOFO Questions Due Date: August 12, 2022 Application Due Date: September 5, 2022

MISSION

The Mission of the National Highway Traffic Safety Administration (NHTSA), an operating mode of DOT, is to save lives, prevent injuries and reduce economic costs due to road traffic crashes, through education, research, safety standards and enforcement activity. To accomplish this, NHTSA awards grants and cooperative agreements to state and local governments, not-for-profit organizations, and other entities in support of motor vehicles and road traffic safety initiatives.

SECTION A - PROGRAM DESCRIPTION

A.1 PURPOSE AND OBJECTIVE

The purpose of this Cooperative Agreement (CA or Agreement) is to reduce impaired driving recidivism by conducting a demonstration program evaluating the efficacy of a Probation and Parole Liaison program. These community supervision professionals, one in each of up to 3 NHTSA regions, will be dedicated to training, information sharing, and network development within their respective Region’s professional community supervision network.

The project objective is to assess the effectiveness of their work by evaluating the following activities:

• Conduct an analysis to determine specific community supervision training and education needs that will reduce impaired driving recidivism.

• Identify and share equitable and evidence-based DWI supervision practices to meet the needs identified during the training and education gap analysis.

• Disseminate community supervision best practices for managing DWI and other related traffic offenders to appropriate professionals, organizations and agencies in the Region(s).

• Develop empirically supported tools and materials aimed at improving assessment, treatment, rehabilitation, integration and reduction of recidivism of DWI offenders

• Improve the collection and analysis of alcohol and drug impaired driving recidivism data.

A.2 PROGRAM AUTHORITY

NHTSA may enter into an assistance agreement with a State or local agency, authority, association, institution, or person to carry out activities authorized by the Highway Safety Act of 1966, P.L. 89-564, as amended (see 23 U.S.C. § 403(b)(2)(C)).

A.3 ASSISTANCE LISTING NUMBER

20.614 National Highway Traffic Safety Administration (NHTSA) Discretionary Safety Grants and Cooperative Agreements

A.4 BACKGROUND

In 2020, there were an estimated 38,680 motor vehicle fatalities, this is an increase of approximately 7.2 percent compared to 2019.1 An early estimate of motor vehicle fatalities for the first 6-months of 2021 projects an increase of an estimated 18.4 percent when compared to

2020.2 A special analysis of sub categorical fatalities from 2020 found that the total estimated fatalities in police-reported alcohol-involved crashes increased by 9 percent from 2019-2020.3

Alcohol-impaired drivers involved in fatal crashes are 4.5 times more likely to have prior convictions for driving while impaired (DWI) than those with no alcohol.4 It’s estimated that a drunk driver will operate a vehicle 80 times under the influence of alcohol before their first arrest and, thereafter, DWI offenders have shown a recidivism prevalence of 31 percent for arrests and

31.5 percent for convictions.5,6 Additionally, in NHTSA’s most recent National Roadside Survey conducted in 2013 and 2014, 22 percent of drivers surveyed tested positive for potentially impairing drugs.7

All states offer post-conviction programs (probation, parole, and community-based corrections) to reduce recidivism and to integrate offenders back in the community, including impaired driving offenders. These programs are staffed by professionals known as “community supervision providers.” Community supervision providers offer a unique position in the assessment, surveillance, rehabilitation, and the reintegration of DWI offenders.

The American Probation and Parole Association, with support from NHTSA, developed a screening tool – the Impaired Driving Assessment – that assess an offender’s risk of recidivism and to help community supervision providers determine the most appropriate and effective community supervision program to reduce that risk. Pilot testing of the IDA revealed that probation failure is commonly associated with extensive prior legal histories, mental health problems, and higher levels of alcohol/drug use. Although evidence on assessment instruments is mixed, they do have therapeutic benefits and have been most effective at reducing recidivism when combined with treatment, supervision, and sanctions. Community supervision entities have the capability to expand this experience and continue to refine practice to identify strategies to increase overall effectiveness to reduce recidivism.

Community supervision members can also serve as a liaison to other key criminal justice entities such as state and local probation organizations and correctional facilities. This criminal justice network can be leveraged to educate the greater probation community on the intricacies and distinct issues concerning the supervision of DWI offenders. This demonstration program seeks to increase education and engagement within the probation community to successfully reduce DWI recidivism.

SECTION B - FEDERAL AWARD INFORMATION

B.1 AWARDING AGENCY:

Department of Transportation (DOT) National Highway Traffic Safety Administration (NHTSA)

B.2 FUNDING AND TYPE OF AWARD

A total of $2,000,000.00 is available to fund up to one (1) discretionary Cooperative Agreement and is subject to the availability of funds. NHTSA will only accept one (1) application from each eligible applicant (see Section C.1, Eligible Applicants).

Submission of an application is not a guarantee of award. The Government’s obligations under this Cooperative Agreement are contingent upon the availability of appropriated funds from which payment for Cooperative Agreement purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available.

B.3 TYPE OF APPLICATION

NHTSA will accept only new applications under this Notice of Funding Opportunity.

B.4 PERIOD OF PERFORMANCE

All work required hereunder including preparation, submission, review, and acceptance of the final reports shall be completed within sixty (60) months of the effective date of the Cooperative Agreement. NHTSA currently anticipates the start date for new Federal award to be September 2022.

B.5 ACRONYMS & DEFINITION

The acronyms and definition listed below are used during the performance of this project.

If the Recipient is currently using or has used any of the acronyms and definition listed below differently, the Recipient will use the acronym and definition listed below as defined under the Assistance Agreement only.

ACOR (CA) Alternate Contracting Officer Representative Cooperative Agreement

BAC Blood Alcohol Concentration CA Cooperative Agreement CO Contracting Officer CS Contract Specialist COR (CA) Contracting Officer’s Representative Cooperative Agreement Day Unless specified otherwise, the term “day” refers to calendar day

DOT Department of Transportation DWI Driving While Intoxicated JOL Judicial Outreach Liaison NHTSA National Highway Traffic Safety Administration PM Project Manager RCAM Recipient’s Cooperative Agreement Manager RPPOL Regional Probation Parole Outreach Liaison

As used in this NOFO:

“COR (CA)” means “Contracting Officer’s Representative (Cooperative Agreements.)” This individual is assigned by the Contracting Officer and designated in writing to serve as the government’s liaison with the recipient for technical and administrative matters regarding the Cooperative Agreement.

“Contracting Officer” refers to that federal government employee who possesses a warrant authorizing him/her to obligate the government financially. The Contracting Officer is the only individual who is authorized, on behalf of the federal government, to execute the Cooperative Agreement.

“RCAM” means the “Recipient’s Cooperative Agreement Manager.” This individual is identified as the Recipient’s liaison with the federal government for technical and administrative matters concerning the Cooperative Agreement.

B.6 STATEMENT OF RESPONSIBILITIES

A. Under the Cooperative Agreement, NHTSA will:

1. Designate a professionally qualified staff member, designated as the Contracting

Officer's Representative (COR) (CA), to provide coordination between the Recipient and NHTSA;

2. Provide all essential background information and technical assistance to perform the Cooperative Agreement ;

3. Provide coordination with other government and private organizations, as applicable;

4. Maintain on-going contact and collaboration with the Recipient regarding conduct of the Cooperative Agreement; and

5. Stimulate the exchange of ideas and information among recipients of related projects through periodic meetings.

B. Under the Cooperative Agreement, the Recipient will:

1. Carry out the project as described in the Recipient’s project plan to meet the activities below;

2. Advise the COR (CA) of any problems or issues involved in the implementation or progress of the Cooperative Agreement;

3. Adhere to all procedures, requirements and activities specified in the Cooperative Agreement unless deviations subject to 2 CFR § 200.308 are submitted to and approved by the CO;

4. For the period of performance set forth in B.4, “Period of Performance,” furnish personnel, equipment, and facilities and otherwise perform all things necessary to complete the work identified in the Recipient’s project plan that will accomplish the Cooperative Agreement’s objective.

C. Activities for the Cooperative Agreement

As an activity of this Cooperative Agreement, the Recipient agrees to following activities:

Activity 1: Kick-off Meeting

Within one (1) month of Cooperative Agreement award, the Recipient will meet with NHTSA’s Contracting Officer (CO), COR (CA), and other interested NHTSA personnel either in Washington, D.C. at NHTSA Headquarters or via teleconference to discuss: 1) the administration of the Assistance Agreement; 2) the Cooperative Agreement (CA) objectives, planned course of action, schedule, and milestones and deliverables; and 3) to discuss the project plan.

Activity 2: Regional Probation and Parole Outreach Liaisons

The Recipient will support no more than three (3) Probation and Parole Outreach Liaisons (PPOL). The total number of PPOLs will be determined by the Recipient in cooperation with the COR (AA). The PPOLs will operate in areas that correspond to a specific NHTSA region. Regional PPOLs should conduct activities to support community supervision provides to reduce DWI recidivism and may include:

disseminating research, best practices, guidance on addressing equity, and other information on evidenced based practices; supporting the use of the Impaired Driving Assessment (IDA) tool, including training on its proper use; and developing education materials and providing training community supervision providers on the risks and societal harms of impaired driving and current trends about community supervision of impaired driving offenders.

The Recipient shall develop individual work plans for each PPOL consistent with the activities described within this NOFO and submit each plan as part the Recipient’s work plan. Once assigned, the Recipient will set up a meeting with the COR(AA), the liaisons, the applicable NHTSA Regions, in person in DC, or via video conference to review the activities related to the agreement

Activity 3: Determine baseline by Assessing the Impaired Driving Supervision Program, Identifying Needs, Limitations, and Other Issues

Within six (6) months of award, and annually thereafter, the Recipient shall conduct an assessment of the impaired supervision program in each State in the Region where a PPOL has been assigned. The assessment should identify gaps, data limitations, training and education needs and other issues that impact the state’s community supervision program’s ability to address the potential for offenders to drive impaired and to prevent impaired driving recidivism. These will serve as baseline assessment data to compare to other regions and determine if the Recipient’s efforts reduce DWI recidivism (See Activity 7). The Recipient shall collaborate with the COR (AA) and NHTSA regional representatives during the assessment. This assessment should be general and include an assessment of equity impacts, data, and results to be incorporated into activities identified in Activities 4 through 6.

Activity 4: Conduct outreach and support through webinars, seminars, and/or meetings for Community Supervision Network

The Recipient shall through each PPOL provide outreach and support to community supervision providers to improve or enhance impaired driving prevention strategies that reduce DWI recidivism. The Recipient may perform this activity through meetings, webinars and site visits that may include but are not limited to the following PPOL activities:

• Develop community supervision provider network forums

• Identify barriers that hamper effective training, education, or program implementation initiatives for the probation and community corrections agencies and possible alternative means to address these issues and concerns

• Develop outreach strategies to engage probation and community corrections leadership and agencies in improving service delivery to the DWI/DUI probation population

• Develop and make publicly available traffic safety-oriented community supervision resources related to reducing recidivism among impaired driving offenders, including techniques on fair and equitable supervision and treatment

• Identify and share evidence-based and promising practice and programs such as ignition interlocks, DWI courts, other evidence-based and promising sentencing and community-based supervision strategies for this offender population etc.

• Publishing four (3) articles per year of the term of the Agreement for trade publications and newsletters

• Coordinate activities between Community Supervision providers and State Highway Safety Offices (SHSO) where applicable to reduce impaired driving recidivism

Activity 5: Develop and Provide Training for probation officers, court officials, law enforcement, treatment providers and community corrections agencies

The Recipient will develop and provide communications, presentations and training on community supervision roles and practices to prevent DWI recidivism that may include but is not limited to:

• Providing three (3) training opportunities per year of the term of the Agreement to the community supervision providers on the Impaired Driving Assessment or similar tool and other evidenced-based strategies to prevent recidivism

• Provide a minimum of three (3) training seminars to probation officers, court officials, law enforcement, treatment providers and community corrections agencies regarding DWI recidivism and evidence-based strategies that reduce recidivism

• Disseminate or otherwise make publicly available evidenced-based and equitable community supervision programs, interventions, assessment, and screening techniques that target reducing DWI recidivism

• Provide training to community supervision providers to administer the Impaired Driving Assessment (IDA)

• Develop and provide best practices to community supervision providers to engage in the development of DWI recidivism prevention strategies for state Strategic Highway Safety Plans and task forces; including identifying considerations and opportunities to improve equity related to DWI recidivism

Activity 6: Conduct Mid-year and Yearly Impaired Driving Community Supervision strategic meeting

The Recipient will plan, conduct, and participate in two (2) in-person meetings yearly with the Probation Parole Outreach Liaisons to discuss progress, obstacles, and potential solutions to those obstacles to meet requirements of this Agreement. The Recipient agrees that decisions about location, agenda items and presenters will be made in consultation with the COR(AA). Additional virtual/video meetings may be held as the Recipient deems necessary.

Activity 7: Qualitative Assessment of the Probation and Parole Outreach Liaison Program

The Recipient will evaluate the effectiveness of each activity it develops and implements, and the success of the overall project to decrease recidivism among impaired driving offenders. For each activity, the Recipient should provide, at a minimum, a description of the activity and, if in print form (i.e. curriculum, guidance, report, etc.) a copy, participant evaluations of the activity/document, results of any pre-and post-tests, the number and type of participant (i.e., probation officer, assessor, law enforcement officer, etc.).

The qualitative assessment is limited to 3 independent and unique stakeholders (e.g.

judges, prosecutors, parole officers and other stake holders) in each of the three regions and should include discussions about engagements with PPOL, collection of recidivism rates (from 9 states), and collection of any publicly available where appropriate. These outcome data, along with the information collected in Activity #3 should be used to determine if the activities improved community supervision. The evaluation may include any recommendations or lessons learned that would improve the activities or the project;

as well as to reduce recidivism. This assessment will be included in the Recipient’s final report.

B.7 DELIVERABLES (D) AND MILESTONES (M)

The deliverables and milestones shall be established and defined within the Cooperative Agreement issued under the authority listed within Section A.2 of this NOFO.

The deliverable schedule and descriptions are provided below. With final deliverables, the Recipient will provide a table detailing how each Government comment was addressed.

Deliverables must be in electronic format and printable, with the exception of those required in hard copy.

ITEM

NO.

ACTIVITY

NO.

MILESTONE (M) / DELIVERABLE (D) DUE DATE

1 1 Kick off Meeting (M) Within 1 Month of Award

2 2 PPOL Selection (M) Ongoing

3 2 PPOL Meeting with COR, Regions (M) Ongoing

ITEM

NO.

ACTIVITY

NO.

MILESTONE (M) / DELIVERABLE (D) DUE DATE

4 3 Determine Baseline of Community Supervision program (M)

Within 6 months of award

5 4 Conduct outreach and support through webinars, seminars, and/or meetings (M)

Ongoing

6 5 Develop and provide training (M) Ongoing

7 6 Conduct a yearly meeting with NHTSA HQ, NHTSA Regions, and PPOL’s (M)

30 days prior to the start of each Fiscal Year

(FY)

8 6 Conduct mid-year meeting with NHTSA HQ, NHTSA Regions, PPOLs (M)

Annually, by March 30th of each year

9 7 Qualitative Assessment of the Probation and Parole Outreach Liaison (M)

Within 59 months of award

10 F.3.1 Submit Quarterly Report (D) on the 15th of each month of the quarter beginning three (3) months after Agreement award

11 F.3.2 Submit Annual Report (D) No later than the 11th Month of the Current Fiscal Year

12 F.3.3 Submit Final Report (D) Within 59 months of award

13 F.3.4 Submit Financial Status Reports (SF-425) (D) Annually, by October 1 of Each Year.

B.8 PLACE OF DELIVERY

All items shall be delivered electronically to the following addresses specified below:

Item No. Address

10, 11, 12, & 13

Department of Transportation National Highway Traffic Safety Administration Impaired Driving Division (NPD-110) 1200 New Jersey Avenue, SE Washington, DC 20590 Room (WXX-XXX)

Item No. Address Attn: TBD Email Address: TBD Telephone: TBD

11 & 12

Department of Transportation National Highway Traffic Safety Administration Office of Acquisition Management (NFO-300) Room: W43-131 1200 New Jersey Avenue, SE Washington, DC 20590 Attn: Larry Bursey Email: larry.bursey.ctr@dot.gov mailto:larry.bursey.ctr@dot.gov

SECTION C - ELIGIBILITY INFORMATION

C.1 ELIGIBLE APPLICANTS

This NOFO is open all type of domestic applicants, other than individuals that demonstrate that they have the infrastructure in place, as well as the necessary staff and support to carry out the responsibilities of administering, coordinating, and implementing the activities of this NOFO. Only organizations capable of fulfilling the criteria listed within this NOFO will be considered for an award. Applicant must have the existence of an organizational infrastructure that will allow staff time necessary to handle the day-to-day logistical needs for this project.

To be eligible to participate in the Cooperative Agreement, Recipients will meet the following requirements:

• Have personnel with the education, experience, and expertise required to successfully meet the activities of the Cooperative Agreement. Demonstrating familiarity and understanding of the topics identified in the Activities for the Cooperative Agreement;

• Can demonstrate that the organization has sufficient professional and/or corporate organizational experience, structures, and capacity to meet the Activities for the Cooperative Agreement;

• Describe how the Recipient will contribute to the success of the project and articulate the organization or individual(s) who will be responsible for each element of the activities outlined in the NOFO;

• Describe how the Recipient will manage the business requirements of the NOFO to ensure the Applicant can accomplish the activities of the Cooperative Agreement, including budgeting and financial management.

Interested applicants are advised that no fee or profit will be allowed.

C.2 COST SHARING OR MATCHING

Cost-sharing or matching requirements are not required under this NOFO. While not mandatory, applicants are encouraged to seek funds from other Federal, State, local, and private sources to augment those Federal funds available under this NOFO. Preference may be given to applicants with cost sharing or in-kind contributions identified in their applications/proposals.

SECTION D - APPLICATION AND SUBMISSION INFORMATION

D.1 ADDRESS TO REQUEST APPLICATION PACKAGE

A copy of this NOFO, including all application forms, can be received by submitting an email request to NHTSAOAM@dot.gov and larry.bursey.ctr@dot.gov using the following information:

• Keyword(s): Regional Probation and Parole Liaison Program

• Opportunity Number: 693JJ922R000040

• Assistance Listing Number: 20.614

D.2 CONTENT AND FORM OF APPLICATION SUBMISSION

Each application package must include the following required documents:

• The application shall not exceed twenty (20) pages (not including resumes or appendices). The application must be in English. No cost/price data shall be included in the Technical Application.

• Format with a cover page that clearly identifies the Applicant’s name, NOFO number 693JJ922R000040 and date. Within, include the following sections:

o Table of Contents including page number references and method identifying major sections of the technical application;

o Technical Approach;

o Qualifications of Project Personnel; and o Organization Experience and Past Performance.

• Resumes are limited to two (2) pages each and provides evidence of the knowledge, skill, experience, and overall qualifications of proposed personnel include each person’s role and specific actions and responsibilities in a study or project. Include dates for projects listed.

• Be written in electronic format (e.g., using current Microsoft supported version of

Microsoft Word) Use Times New Roman 12-point font, with pages that have at least one

(1) inch margins.

• Adhere to the style detailed in the 7th edition, Publication Manual of the American

Psychological Association (APA).

• Cost data shall be provided in current Microsoft supported version of Microsoft EXCEL.

• NHTSA cannot receive email messages containing a ZIP attachment. The file will mailto:NHTSAOAM@dot.gov be removed, as all ZIP files are blocked. Other file types (e.g. Word, PowerPoint, PDF, etc.) can be received.

• If submitting the application in hardcopy or digital storage media format: OMB Standard Form (SF) 424 (including 424 “Application for Federal Assistance,” 424A “Budget Information for Non-Construction Programs,” and 424B “Assurances for Non- Construction Programs”), with the required information filled in and certified assurances signed. These forms can be accessed by going to https://www.grants.gov/web/grants/forms/forms-repository.html.

• The Applicant must submit a statement and certify that it agrees to comply with the requirements in 49 CFR Part 32, subpart B.

• SFLLL: Disclosure of Lobbying Activities. The Applicant will provide with its application signed certification forms covering the requirements in 49 CFR Part 20, U.S.

Department of Transportation New Restrictions on Lobbying. This form can be accessed by going to https://www.gsa.gov/forms-library/disclosure-lobbying-activities.

• The Applicant must provide a detailed breakdown of the proposed costs, as well as any in-kind costs, by year. This cost breakdown shall not only identify cost categories but shall also identify specific sub-categories (and associated costs). For example, Labor Costs should include labor categories, associated levels of effort, and rates; Direct Materials costs including itemized equipment and supplies costs; Travel and transportation costs, including projected trips and number of people traveling;

Subcontractor/ Sub-recipient costs with similar detail, if known; and overhead. The Finally, the Applicant should also include copies of any supporting documentation it may have (i.e. indirect cost rate agreements, etc.) as part of the budget package. Costs must be in accordance with 2 CFR Part 200, Subpart E (Cost Principles).

• Non-Federal funding sources are encouraged. Since activities may be performed with a variety of financial resources, applicants need to fully identify all project costs and their funding sources in the proposed budget. The proposed budget must identify all funding sources in sufficient detail to demonstrate that the overall objectives of the project will be met. All other factors being equal, preference will be given to those that have proposed cost-sharing strategies and/or other proposed funding sources in addition to those in this announcement.

• Consistent with NHTSA’s commitment to addressing equity in traffic safety, with respect to development and implementation of programs and consistent with Executive Order 13985: Advancing Racial Equity and Support for Underserved Communities Through the Federal Government, NHTSA requires applicants to describe how activities in their application would address equity and data.

https://www.grants.gov/web/grants/forms/forms-repository.html https://www.gsa.gov/forms-library/disclosure-lobbying-activities

Technical Application: The application/proposal shall fully describe the scope of the project, provide a detailed project plan that sets forth the activities and costs for which funding is being requested. The technical application shall be separated from the cost application – no cost information shall be included or referenced in the technical application.

The technical approach must be clearly written, complete, reasonable, and include a realistic timeframe for completing activities.

Applications for this program must include the following information in the program narrative statement:

1. Factor 1: Technical Approach:

The Applicant shall demonstrate its understanding of the project’s overall objectives and scope of work. Within the technical proposal, the Applicant shall indicate any assumptions made in conducting the effort. This section allows the Applicant to demonstrate familiarity and expertise with the area, including issues faced when work requires the Applicant to work jointly and cooperatively with other agencies to complete the Applicant work.

This section should include the following:

• Objective – Clearly describe the strategy to meet the goals and objective of the project.

• Work Plan - Clearly states the objectives and time-phased, specific, action-oriented and achievable.

• Identify risks to the project and detail strategies for mitigating or eliminating these risks.

• Identify necessary travel to complete tasks and activities.

• Clearly detail a plan for achieving the specific activities listed. The plan should be comprehensive and logical.

• Racial Equity and Barriers to Opportunity—detail how the Recipient will address racial equity and barriers to opportunity in the implementation and delivery of the project (See E.1.A)

2. Factor 2: Qualifications of Project Personnel

The Applicant must demonstrate experience and capacity to carry out the proposed activities outlined in the overall objectives, as well as the specific activities described in Section B.6.C.

The Applicant’s proposal shall include the following:

• Identify a Project Manager to serve as a liaison in coordinating and managing all aspects of the program. This person should have extensive experience with the development and delivery of community supervision programs.

• Demonstrate that staff in key positions have a level of experience, knowledge and skills that ensures the ability to successfully complete the work outlined in the Activities Section.

• Highlight qualifications and expertise in leadership, technical assistance and the resources to accomplish the milestones and deliverables of this project.

• Includes resumes or curricula vitae’s that highlight qualifications, areas of expertise, and prior work-related experience that will assist with program delivery.

3. Factor 3: Project Experience and Past Performance:

The Applicant must demonstrate its ability to conduct the work required in this NOFO and performance with similar efforts, including its corporate experience and past performance with other work similarly described in this solicitation and that require, at a minimum, the following:

• The applicant has demonstrated experience in understanding the needs and unique aspects of impaired driving issues in the U.S. and what the best countermeasures are to reduce impaired driving.

• Identifies key staff, partnerships, and stakeholders who will play a role in in the delivery of the program. It should include specific subject matter expertise and what support they will offer, their training and experience in similar projects, and their understanding of traffic safety, specifically impaired driving topics.

• Experience in developing, delivering, promoting and evaluating the effectiveness of impaired driving countermeasures, particularly as they relate recidivism.

• Experience in understanding the complex aspects of probation, parole, screening, and supervision of impaired driving offenders.

• Experience in understanding of the Impaired Driving Assessment (IDA) or other similar tools to assess risk of recidivism.

• Experience in developing and delivering both in-person and web-based adult education courses.

D.3 UNIQUE ENTITY IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT

(SAM)

Each Applicant is required to:

• Be registered in SAM before submitting its application;

• Provide a valid unique entity identifier in its application (e.g., DUNS Number); and

• Continue to maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or plan under consideration by NHTSA.

NHTSA may not make a grant award to an Applicant until the Applicant has complied with all applicable DUNS and SAM requirements. If an Applicant has not fully complied with the requirements by the time NHTSA is ready to make an award, NHTSA may determine that the Applicant is not qualified to receive an award and use that determination as a basis for making a grant award to another Applicant. NHTSA will review an Applicant’s registration status to make a responsibility determination and to ensure that the Applicant is responsible, current on all federal taxes, and is not on the list of parties excluded from federal awards.

D.4 SUBMISSION DATES AND TIMES

Application Due Date and Time:

Applications must be submitted no later than 2:00 PM ET, on September 5, 2022. Only complete packages received on or before the published due date will be considered.

Applications received after the due date will not be evaluated for consideration. Facsimile submission of proposals will not be accepted. NHTSA will only accept one (1) application from each Applicant. NHTSA will provide acknowledgments of receipt of applications via email.

Questions Due Date and Time:

General administrative and programmatic questions must be directed to Larry Bursey, Contract Specialist, at NHTSAOAM@dot.gov with a copy to larry.bursey.ctr@dot.gov. To allow for sufficient time to address questions appropriately, all questions must be submitted via email no later than 2:00 PM ET on August 12, 2022.

D.5 FUNDING RESTRICTIONS

• Funds awarded under the Cooperative Agreement cannot be used for any activity intended to or designed to lobby Congress or a State legislative body, or to urge a U.S., State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body.

• All NHTSA awards are subject to the terms and activities in the grant agreement and cost principles in 2 CFR Parts 200 and 1201.

• NHTSA will not reimburse Applicants for Pre-Award costs.

• The Government’s obligation under the Cooperative Agreement is contingent upon the availability of appropriated funds from which payment for the Agreement purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for the Cooperative Agreement and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

• Funds awarded under the Cooperative Agreement are subject to 23 U.S.C. § 313, Buy America, which prohibits the use of the Government’s funds to purchase steel, iron, and manufactured products, unless they are produced in the United States

D.6 OTHER SUBMISSION REQUIREMENTS

Each application should include:

• The NHTSA NOFO Number: 693JJ922R000040.

Application Submission:

Applications must be submitted to the attention of Larry Bursey Contract Specialist, via email at NHTSAOAM@dot.gov and larry.bursey.ctr@dot.gov, no later than 2:00 PM ET, on September 5, 2022.

SECTION E - APPLICATION REVIEW INFORMATION

E.1 CRITERIA

NHTSA will evaluate the applications using the evaluation criteria below to rate and select applications. Evaluation Factors 1 through 3 will be weighted, with Factor 1 being weighted the most, and Factor 3 being weighted the least. Evaluation Factor 4 will be evaluated but the evaluation will not be considered in the application’s final rating.

Submission of an application is not a guarantee of award. NHTSA may, at its discretion, award a cooperative agreement t based on an application in its entirety, award only portions of an application, or not make an award.

For each factor, the agency will determine whether the Applicant has provided an acceptable explanation of its qualifications.

A. EVALUATION FACTOR 1: Technical Approach

The Applicant will be evaluated on its technical approach to meeting the requirements and the deliverable schedule associated with the requirements. The Applicant’s technical approach will be evaluated for the following:

• Objective – How the Applicant clearly identifies how the strategy advances the goals and objectives of the project;

• Project Plan – How the Applicant’s application is comprehensive, logical, and includes:

a plan for monitoring/managing quality control processes, a plan for implementing the activities in Section B.B.C, a risk mitigation strategy to identify risks and methods for addressing, mitigate or eliminate problems, and identifying necessary travel to complete the tasks, activities.

the Applicant’s evaluation plan to determine the efficacy of the project and the activities performed during the period of performance as specified in Section B.6.C.7.

a detailed plan to address racial equity and barriers to opportunity. For example, the Recipient may include an equity and inclusion program/plan or equity-focused policy to ensure racial equity in the overall project delivery and implementation, or submit a plan to hold meaningful public engagement on the project to ensure that underserved communities are provided a full and equitable opportunity to have meaningful engagement on the project.

B. EVALUATION FACTOR 2: Qualifications of Project Personnel

The Applicant will be evaluated on the suitability and quality of its proposed staff. The Applicant’s staffing plan is clearly described in the written proposal through the Project Management Plan and work breakdown structure and includes personnel’s resumes/curriculum vitae. The Applicant’s proposal will be evaluated on the following:

• A Project Manager to serve as a liaison in coordinating and managing all aspects of the program, who has extensive experience with the development and delivery of Community Supervision programs.

• they possess proper level of education, teaching and practical experience to carry out the project.

• Demonstrate that staff in key positions have a level of experience, knowledge and skills that ensures the ability to successfully complete the work outlined in the Activities Section.

• Highlight qualifications and expertise in leadership, technical assistance and the resources to accomplish the milestones and deliverables of this project.

Includes resumes or curricula vitae’s that highlight qualifications, areas of expertise, and prior work-related experience that will assist with program delivery.

C. EVALUATION FACTOR 3: Project Experience and Past Performance

The Applicant will be evaluated on its ability to conduct the work required in this NOFO and its performance with similar efforts, including its corporate experience and past performance with other work similarly described in this solicitation and that requires, at a minimum, the following:

• The applicant has demonstrated experience in understanding the needs and unique aspects the impaired driving issues in the U.S. and what the best countermeasures are to reduce this highway safety issue.

• Identifies key staff, partnerships, and stakeholders who will play a role in in the delivery of the program. It should include specific subject matter expertise and what support they will offer, their training and experience in similar projects, and their understanding of traffic safety, specifically impaired driving topics.

• Experience in developing, delivering, promoting and evaluating the effectiveness of impaired driving countermeasures, particularly as they relate recidivism.

• Experience in understanding the complex aspects of probation, parole, screening, and supervision of impaired driving offenders.

• Experience in understanding of the Impaired Driving Assessment (IDA) or other similar tools that address recidivism.

• Has experience in developing and delivering both in-person and web-based adult education courses.

D. EVALUATION FACTOR 4: Cost/Budget Evaluation

The Applicant’s proposed budget will be evaluated for accuracy and feasibility, based on the provisions of 2 CFR Parts 200 and 1201.

For equally acceptable applications, preference may be given to those that have proposed cost-sharing strategies and/or other proposed funding sources in addition to those in this

NOFO.

E.2 REVIEW AND SELECTION PROCESS

Each application package will be reviewed initially to confirm that the applicant meets the eligibility requirements as set forth in Section C.1, Eligible Applicants, and has included all of the items specified in Section D.2, Content and Form of Application Submission. A Technical Evaluation Committee (TEC) will then review each completed application that meets the eligibility requirements and provide recommendations for award.

The applicant’s application, the TEC will rate the application using the following rating definitions:

Rating Definitions Outstanding – The application demonstrates a professionally superior approach for accomplishing program objectives. The application is fully responsive to every aspect of the NOFO, within most or all areas covered by the announcement. The application demonstrated a large capability for excellent or highly productive results.

Good – The application demonstrates a comprehensive and fully acceptable; excellent approach for accomplishing program objectives. The application is fully responsive to every aspect of the NOFO, with capability for excellent or productive results in one or more major areas covered by the announcement.

Acceptable – The application meets minimum requirements of the NOFO; is responsive to all major aspects of NOFO; and is capable of achieving desired program objectives.

Unacceptable – The application demonstrates an incomprehensible or unacceptable approach, methods, organization, or capabilities; provided little to no detail as to how the program would be accomplished. The application is not capable of being evaluated.

E.3 SYSTEM FOR ACQUISITION MANAGEMENT REVIEW

NHTSA will review and consider any information about the applicant that is in the designated integrity and performance system accessible through the System for Acquisition Management (SAM), currently FAPIIS.

Each applicant may review information in the SAM and provide comment in its application about itself that a Federal awarding agency previously entered and is currently in SAM.

NHTSA will consider any comment submitted by the applicant, in addition to the other information in SAM when determining the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review under section D.3, Unique Entity Identifier and System for Award Management (SAM). Prior to award, each selected applicant will be subject to a risk assessment, as required by 2 CFR § 200.206.

E.4 ANTICIPATED ANNOUNCEMENT AND FEDERAL AWARD DATES

It is anticipated that an award will be made on or before September 2022.

SECTION F - FEDERAL AWARD ADMINISTRATION INFORMATION

F.1 FEDERAL AWARD NOTICES

The NHTSA Contracting Officer will award a Cooperative Agreement to a responsible and eligible applicant whose application are judged most meritorious under the procedures set forth in this NOFO. All funds provided by NHTSA must be expended solely for the purpose for which the funds are awarded in accordance with the approved application and budget, and the Uniform Administration Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR Parts 1200 and 1201).

The Cooperative Agreement award will provide pertinent instructions and information including, at a minimum, the following:

• General Federal Award Information:

o Recipient name;

o Recipient’s unique entity identifier;

o Unique Federal Award Identification Number (FAIN) assigned by NHTSA;

o Federal Award Date;

o Period of Performance Start and End Date;

o Amount of Federal Funds Obligated by this action;

o Total Amount of Federal Funds Obligated;

o Total Amount of the Grant Award;

o Budget Approved by NHTSA;

o Total Approved Cost Sharing or Matching, where applicable;

o Grant project description;

o Agency name and contact information for awarding official;

o Assistance Listing Program Number (formerly CFDA) and Name;

o Identification of whether the award is R&D; and o Indirect cost rate for the grant.

• General Terms and Activities as applicable including:

o Grant Administrative Requirements;

o National Policy Requirements; and o Recipient integrity and performance matters.

• Grant Performance Goals

F.2 ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS

1. The Cooperative Agreement shall be subject, as applicable to the administrative requirements contained in the following regulations which are incorporated by reference, with the same force and effect as if it they were given in full text:

a. Uniform Administration Requirements, Cost Principles and Audit Requirements for Federal Awards (2CFR Parts 1200 and 1201);

b. 49 CFR Part 20 – Department of Transportation New Restrictions on Lobbying.

c. 49 C.F.R. Part 21 – Nondiscrimination in Federally-Assisted Programs of the

Department of Transportation - Effectuation of Title VI of The Civil Rights Act of 1964.

d. 49 C.F.R. Part 25 - Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance.

e. 49 C.F.R. Part 27 - Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance.

f. 49 CFR Part 32 – Governmentwide Requirements For Drug-Free Workplace (Financial Assistance)

2. The Recipient will comply with subpart C of 2 CFR part 180, which restricts awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities.

3. The Recipient will acknowledge in writing that no funds provided under the Assistance Agreement will used for lobbying activities as defined in 2 CFR § 200.450.

4. The Recipient will have procedures in place to respond to an unauthorized disclosure or breach of an individual’s personally identifying information (PII). The Assistance Agreement Recipient will notify NHTSA within seven (7) days of an incident involving the unauthorized disclosure or breach of PII. In the event of an unauthorized disclosure or breach, the Assistance Agreement Recipient will cooperate and exchange information with NHTSA, as needed, to properly escalate, refer, and respond to the incident.

5. Under 2 C.F.R. § 200.322, as appropriate and to the extent consistent with law, the Recipient should, to the greatest extent practicable under this award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. The Recipient shall include the requirements of 2 C.F.R. § 200.322 in all subawards including all contracts and purchase orders for work or products under this award.

6. The Recipient shall ensure access to Limited English Proficiency (LEP) persons in accordance with the U.S. Department of Transportation (DOT) LEP guidance, dated December 7, 2005 (74 Fed Reg, 74087), which will assist the Recipient in fulfilling its responsibilities pursuant to Title

VI of the Civil Rights Act of 1964 and DOT’s implementing regulations at 49 C.F.R. Part 21 (incorporated by reference above).

7. Pursuant to Executive Order 13985: Advancing Racial Equity and Support for Underserved Communities Through the Federal Government, dated January 20, 2021, the Recipient will comply with all guidance during the performance of this Cooperative Agreement.

F.3 REPORTING

The following reporting requirements will be required under this program. All reports will be submitted electronically, unless otherwise requested by NHTSA.

F.3.1 Quarterly Reports

The Recipient will submit quarterly reports to the COR (CA) on the 15th of each month of the quarter beginning three (3) months after Agreement award. The report shall include an up-to-date summary of accomplishments by the Recipient; obstacles and problems encountered and proposed solutions; noteworthy activities, events, or successes; and a Financial Statement of funds expended to date.

Quarterly Reports shall include the following details about the relevant Milestones and Deliverables:

• A detailed accounting of the activities from the previous quarter so that…