NOFO R22AS00299 Fish and Wildlife Coordination Act Program Fiscal Year 2022 Final - Full Announcement.pdf

U.S. Department of the Interior May 2022

Fish and Wildlife Coordination Act Program Financial Assistance for Fiscal Year 2022

Notice of Funding Opportunity No. R22AS00299 Region 8: Lower Colorado Basin Region

Mission Statements

The U.S. Department of the Interior protects and manages the Nation’s natural resources and cultural heritage;

provides scientific and other information about those resources; and honors its trust responsibilities or special commitments to American Indians, Alaska Natives, and affiliated Island Communities.

The mission of the Bureau of Reclamation is to manage, develop, and protect water and related resources in an environmentally and economically sound manner in the interest of the American public.

Fish and Wildlife Coordination Act Program LCB Notice of Funding Opportunity No. R22AS00299 i

Table of Contents

A. Funding Opportunity Description

A1. Authority

A2. Background, Purpose and Program Requirements

B. Award Information

B1. Estimated Total Funding

B2. Expected Award Amount

B3. Anticipated Award Funding and Project Completion Dates

B4. Anticipated Number of Awards

B5. Type of Award

C. Eligibility Information

C1. Eligible Applicants

C2. Cost Sharing or Matching

C3. Excluded Parties

C4. Eligible Project Types

C5. Length of Projects

D. Application and Submission Information

D1. Request Application Package

D2. Content and Form of Application Submission

D3. Unique Entity Identifier and System for Award Management (SAM)

D4. Automated Standard Application for Payments (ASAP) Registration

D5. Submission Dates and Times

D6. Intergovernmental Review

D7. Funding Restrictions

E. Application Review Information

E1. Evaluation Criteria

E2. Review and Selection Process

E3. CFR – Regulatory Information

E4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

F1. Federal Award Notices

F2. Application of Buy America Preference

F3. Administrative and National Policy Requirements ii

F4. Data Availability

F5. Reporting

G. Federal Awarding Agency Contact(s)

G1. Program Technical Contact

G2. Financial Assistance Administrative Contact

G3. Application System Technical Support

H. Other Information

H1. Overview of Environmental and Cultural Resources Compliance Requirements iii

Acronyms

ARC Application Review Committee

ASAP Automated Standard Application for Payments

CE Categorical Exclusion

CEC Categorical Exclusion Checklist

CFR Code of Federal Regulations

DOI U.S. Department of the Interior

EA Environmental Assessment

EIS Environmental Impact Statement

EO Executive Order

ESA Endangered Species Act

FAIR Financial Assistance Interior Regulation

FONSI Finding of No Significant Impact

FTHL flat-tailed horned lizard

FWCAP Fish and Wildlife Coordination Act Program

FY Fiscal Year

LCB Lower Colorado Basin

MTDC modified total direct cost

NEPA National Environmental Policy Act

NHPA National Historic Preservation Act

NICRA negotiated indirect cost rate agreement

NOFO Notice of Funding Opportunity

OMB Office of Management and Budget

P.L. Public Law

Reclamation Bureau of Reclamation

SAM System for Award Management

SF Standard Form

SPOC State Point of Contact (for intergovernmental review)

USC United States Code

WIIN Act Water Infrastructure Improvements for the Nation Act

YAO Yuma Area Office iv

Page intentionally left blank.

A. Funding Opportunity Description

A1. Authority This program is administered in accordance with the authority of the Fish and Wildlife Coordination Act of 1934, Public Law (P.L.) 85-624, 16 United States Code (U.S.C.)

§661, et.seq., as amended; as limited by the Secretary of the Interior delegation of authority at 255 Departmental Manual 1.1B

a) conduct activities for the improvement of fish and wildlife habitat associated with water systems or water supplies affected by Reclamation projects, including but not limited to fish passage and screening facilities at any non-Federal water diversion or storage project within the region;

b) plan, design, construct, and monitor, including acquire lands or interest therein as needed, instream habitat improvements, including but not limited to fish passage screening facilities at off-site locations (as negotiated on privately owned lands and facilities not associated with a Reclamation project); and

c) monitor and evaluate the effect of Reclamation actions on fish and wildlife resources including Endangered Species Act (ESA)-listed species.

Assistance Listings No. (formerly Catalog of Federal Domestic Assistance (CFDA)) 15.517

A2. Background, Purpose and Program Requirements

Reclamation’s Interior Region 8: Lower Colorado Basin (LCB), Yuma Area Office (YAO) is requesting proposals to fund projects for activities in support of their Endangered Species and Environmental Restoration programs in Federal fiscal year (FY) 2022 (October 1, 2021 through September 30, 2022). YAO periodically makes funding available for conducting activities for threatened and endangered species and their habitats under Section 7(a)1 of the Endangered Species Act (ESA) under the Fish and Wildlife Coordination Act Program (FWCAP).

The map below shows the Yuma Area Office management areas covered under this Notice Funding Opportunity Announcement (NOFO).

Figure 1 – Yuma Area Office management Area of Consideration for FWCAP NOFO

Reclamation has a major responsibility, in partnership with water users, states, and other interested parties, to help improve water resource management and water use efficiency in the western United States. More efficient water use is a key component of Reclamation’s water resource management strategy. FWCAP supports Reclamation’s and stakeholders’ priorities, including:

Increase water supplies, storage, and reliability under the WIIN Act (Water Infrastructure Improvements for the Nation) and other authorities to benefit farms, families, businesses, and fish and wildlife.

Streamline regulatory processes and remove unnecessary burdens to provide more water and power supply reliability.

Leverage science and technology to improve water supply reliability to communities.

Address ongoing drought.

Improve the value of hydropower to Reclamation power customers.

Improve water supplies for tribal and rural communities.

Promote title transfer opportunities.

B. Award Information

B1. Estimated Total Funding $ 60,000 (contingent upon final Congressional appropriations)

B2. Expected Award Amount Maximum Award $ 60,000

Minimum Award $ 1

B3. Anticipated Award Funding and Project Completion Dates Anticipated Award Date September 01, 2022

Anticipated Project Completion Date August 31, 2023

B4. Anticipated Number of Awards One

B5. Type of Award G - Grant

C. Eligibility Information

C1. Eligible Applicants Eligible Applicants include:

State governments County governments City or township governments Special district governments Public and State controlled institutions of higher education Native American tribal governments (Federally recognized) Native American tribal organizations (other than Federally recognized tribal governments) Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Private institutions of higher education For profit organization other than small businesses Small businesses

Those not eligible include:

Federal governmental entities Individuals

C2. Cost Sharing or Matching No cost sharing is required under this grant program.

Should an applicant choose to provide any cost-sharing, it may be made through cash or in-kind contributions from the applicant or third party partners; however, all cost-share contributions must meet the criteria established in the Office of Management and Budget (OMB) administrative and cost principles circulars applicable to the applicant.

Project costs that have been incurred prior to the date of award of the project may be submitted for consideration as an allowable portion of the recipient’s cost-share for the project.

Reclamation will review the proposed pre-award costs to determine if they are allowable in accordance with the authorizing legislation and applicable cost principles.

C2.1. Cost-Share Regulations If cost-share is included in the proposed budget, all cost-share contributions must meet the applicable administrative and cost principles criteria established in 2 Code of Federal Regulations (CFR) §200.306, available at www.ecfr.gov.

C2.2. Donations and In-Kind Contributions Donations and in-kind contributions constitute the value of noncash contributions that benefit a Federally assisted project. If provided, these contributions may be in the form of real property, equipment, supplies and other expendable property, as well as the value of goods and services directly benefiting and specifically identifiable to the proposed project or program.

The cost or value of in-kind contributions that have been or will be relied on to satisfy a cost-sharing or matching requirement for another Federal financial assistance agreement, a Federal procurement contract, or any other award of Federal funds may not be relied on to satisfy the cost-share requirement for an award under this NOFO.

Applicants should refer to 2 CFR §200.434 for regulations regarding the valuation of in-kind donations and contributions, available at www.ecfr.gov.

Funding Plan and Letters of Commitment Describe how the non-Federal share of project costs will be obtained, if any. Reclamation will use this information in making a determination of financial capability.

Project funding provided by a source other than the applicant shall be supported with letters of commitment from these additional sources. This is a mandatory requirement, if any non- Federal share is being proposed in the budget. Letters of commitment must identify the following elements:

The amount of funding commitment;

The date the funds will be available to the applicant;

Any time constraints on the availability of funds; and

Any other contingencies associated with the funding commitment.

Commitment letters from third party funding sources should be submitted with the project application, if applicable. If commitment letters are not available at the time of the application submission, please submit them to Ms. Chandrika Nasstrom at the e-mail address provided below.

By e-mail: cnasstrom@usbr.gov

If proposing cost-share, the funding plan must include all project costs, as follows:

How contributions will be made to the cost-share requirement, such as monetary and/or in-kind contributions and source funds contributed by the applicant (e.g., reserve account, tax revenue, and/or assessments).

Describe any in-kind costs incurred before the anticipated project start date that are to be included as project costs. Include:

a. What project expenses have been incurred.

b. How they benefited the project.

c. The amount of the expense.

d. The date of cost incurrence.

Provide the identity and amount of funding to be provided by funding partners, as well as the required letters of commitment.

Describe any funding requested or received from other Federal partners.

Describe any pending funding requests that have not yet been approved, and explain how the project will be affected if such funding is denied.

Please include the following chart (Table 1) to summarize non-Federal and other Federal funding sources. Denote in-kind contributions with an asterisk (*).

Table 1 - Summary of non-Federal and Federal funding sources

Funding Sources Funding Amount Non-Federal entities

Non-Federal subtotal:

Other Federal entities

Other Federal subtotal:

Requested Reclamation funding:

Total project funding:

C3. Excluded Parties

Reclamation conducts a review of the SAM.gov Exclusions database for all applicant entities and their project personnel prior to award. Reclamation cannot award funds to entities or their key project personnel identified in the SAM.gov Exclusions database as ineligible, prohibited/restricted, or otherwise excluded from receiving Federal contracts, certain subcontracts, and certain Federal assistance and benefits, as their ineligibility condition applies to this Federal program.

C4. Eligible Project Types Proposed projects should seek to include conservation and improvement programs, habitat conservation, and riparian restoration projects. All proposals will be evaluated against the Evaluation Criteria stated in Section E – Application Review Information of this NOFO.

Projects to be considered should address at least one of the following task component areas:

Wetland and riparian habitat restoration, enhancement, and protection.

Tracking fish and wildlife movement, habitat monitoring, collection and analysis of invertebrates, or genetics studies.

Surveying and monitoring of fish and wildlife.

Examples of eligible activities include, but are not limited to:

Demonstration of long-term studies of native riparian habitat restoration.

Specific emphasis of plant genetic variation and its effect on community structure.

Demonstrated skill in the propagation and long-term survival of LCB native riparian species.

Methods which will implement a flat-tailed horned lizard (FTHL) monitoring plan through surveying demographic plots in Yuma Area Office management areas.

Occupancy plots may also be conducted.

Studies which give inference about distribution and environmental stressors of FTHLs in management areas, including information on trends and population dynamics of FTHLs.

Projects that analyze and quantify surface disturbance on FTHL management areas.

C5. Length of Projects Generally, applicants should propose activities/projects that can be completed within 2 years from of the estimated project start date. Any proposal extending a project’s completion date beyond 2 years must explain the need for additional time.

D. Application and Submission Information Applications must be submitted electronically to the following websites:

Grants.gov or GrantSolutions.gov

D1. Request Application Package This NOFO contains all information required for submission of an application. If the applicant is unable to access this information electronically via the websites, e-mail with attachments of any of the documents referenced in this NOFO by can be requested by contacting the following grants management specialist:

By e-mail: cnasstrom@usbr.gov

By telephone: 702-293-8414

D2. Content and Form of Application Submission D2.1 SF-424, Application for Federal Assistance Applicants must submit the appropriate Standard Form (SF)-424, Application for Federal Assistance. The required application forms are available with this announcement on Grants.gov.

The SF-424, Application for Federal Assistance must be complete, signed, and dated. Do not include any proprietary or personally identifiable information. Please note: Enter only the amount requested from this Federal program in the “Federal” funding box on the SF-424 Application form. Include any other Federal sources of funding in the “Other” box and provide details on those Federal source(s) and funding amount(s) in the required Budget Narrative (see the “Budget Narrative” section below).

Any applicant organization that has not completed the financial assistance certifications and representations within their SAM.gov registration must submit the appropriate signed and dated Assurances form. All of the required application forms are available with this announcement on Grants.gov.

Project Narrative The technical proposal and evaluation criteria (15 pages maximum) includes: (1) the executive summary, (2) background data, (3) technical project description, (4) evaluation criteria, and (5) performance measures. To ensure accurate and complete scoring of the application, the proposal should address each sub-criterion in the order presented here.

Executive Summary The executive summary should include:

Submission date, applicant name, city, county, and state.

A one-paragraph project summary that specifies the work proposed, including how project funds will be used to accomplish specific project activities, and briefly identifies how the proposed project contributes to accomplishing the goals of this NOFO (see Section C4 - Eligible Project Types).

The length of time and estimated completion date for the project.

Technical Project Description The technical project description should include:

Task Area Component - On a separate line, on the first page of the Project Narrative, clearly identify which Task Area Component (described in Section E) will be addressed through the proposed activity/project. To ensure the proposal receives the points it deserves, applicants are strongly encouraged to explain how the proposed project relates to the Evaluation Criteria outlined in Section E. DO NOT attempt to address ALL the criteria. Applicants must select the ONE Task Area Component that most directly applies to the proposed activity/project and must address the criteria for that ONE selected area component. If the project has aspects of more than one emphasis area, choose one which is the best fit or best describes the primary reason for the project.

Background - Briefly discuss the background and location of the applicant’s organization.

Identify the purpose and objective of the proposed project, and identify whether the project is a component of an approved conservation or management plan. Include a map showing the location of the proposed project.

Technical Work - Describe, in detail, the technical work to be carried out. Applicants should break out the proposed work into major tasks/milestones, and discuss the approach and evaluation techniques that will be used to accomplish the proposed work.

This discussion should provide sufficient detail to permit a comprehensive evaluation of the proposal and its outcomes. If applicable, include engineering plans, designs, and analyses as part of the proposal. These plans and designs should be included as an Appendix of the proposal.

Project Schedule Provide the anticipated schedule for each milestone (see Table 2) by identifying the anticipated start and end dates of all major stages/tasks/milestones of the project proposal. Explain any variations from proposed start dates shown in Section E., under Anticipated Award Date. Multi-year applications should include such information for each year of the proposed activity.

Table 2. - Milestones

Milestone/Task/Activity Anticipated Award Date

Planned Start Date

Planned Completion Date

Performance Measures Describe the anticipated benefit(s) and “performance measures” for each proposed task. The “performance measures” refer to the means by which the applicant will quantify actual project benefits. Note: the performance measure(s) suggested in the proposal may be written into the award for future monitoring results. Estimates of expected project life should be included. Also, provide a detailed description of how the applicant will verify benefits achieved.

Applicants must submit the appropriate SF-424 Budget Information form and Budget Narrative.

For non-construction programs or projects, applicants must complete and submit the SF-424A, “Budget Information for Non-Construction Programs” form. All of the required application forms are available with this announcement on Grants.gov. Federal award recipients and subrecipients are subject to Federal award cost principles in 2 CFR 200.

D2.2. Detailed Budget Narrative A budget estimate and budget narrative for the project are required. The information in the budget narrative must correspond to Section B of the SF-424A. All budgeted costs, including any costs that will be paid by the applicant or contributed by third-parties, must comply with the cost principles of 2 CFR Part 200, Subpart E - Cost Principles and be:

allowable (§200.403 Factors affecting allowability of costs), allocable to the agreement (§200.405 Allocable costs) and reasonable in amount (§200.404 Reasonable costs).

SECTION B – BUDGET CATEGORIES

6. Object Class Category*

a. Personnel

b. Fringe Benefits

c. Travel

d. Equipment

e. Supplies

f. Contractual

g. Construction

h. Other Direct Costs i Total Direct Costs (sum 6a-6h)

j. Indirect Costs

k. TOTALS (sum 6i and 6j)

*Other than personnel and fringe benefits costs, all construction-related costs should be included under Object Class Category 6g., Construction.

A thorough budget narrative is mandatory and will aid the administrative review and processing of a recommended award. Amounts included in a budget and budget narrative are estimates; in the event of an award, payments will be based on actual expenditures. The Budget Detail and Narrative template (Attachment A) is a suggested format to present the breakdown of estimated costs, by category, needed to accomplish project activities. The budget narrative provides a discussion of, or explanation for, items included in the budget proposal. The following is guidance for use in preparing a thorough budget narrative (Attachment B).

*Cost-share instructions (if applicable): The budget must include at least the minimum Federal to non-Federal required cost share. Cost share encompasses all contributions to the project incurred and paid for during the project. This includes payments for personnel, supplies, equipment, activities and items necessary for the project. In-kind cost share encompasses all third party contributions to the project that do not involve a payment or reimbursement and represent donated items or services that are necessary to the performance of the project. This includes volunteer personnel hours, donated existing equipment, donated existing supplies, etc.

The types of information to describe in the budget narrative include, but are not limited to, those listed in the following subsections:

a. Personnel This category includes salaries and wages of employees of the applicant organization that will be working directly on the project. Recommend reviewing §200.430 Compensation - personal services for more information on the specific requirements regarding compensation costs, including the Standards for Documentation of Personnel Expenses at §200.430(i).

Generally, salaries of administrative and/or clerical personnel are included as a portion of the stated indirect costs. If these salaries can be adequately documented as direct costs, they can be included in this section; however, a justification should be included in the budget narrative.

Narrative: For key personnel such as the project manager or principal investigator, identify the name and position/title. Other personnel should be identified by position only. For all positions, identify the project tasks that will be performed. Compensation rates can be expressed as hourly rates and number of hours or annual salary and percentage effort that will be contributed to each task, but must be consistent with the applicant organization’s accounting and timekeeping policies. Include estimated hours for compliance with reporting requirements, including the final project report and evaluation. For multi-year projects, identify the level of effort anticipated for each budget year and any estimates increases in compensation rates. Within the budget narrative, provide a certification that the labor rates included in the budget proposal represent the actual labor rates of the identified personnel/positions and are consistently applied to Federal and non- Federal activities. Note: The annual/hourly labor rate must not include fringe benefits.

Examples:

Hourly rate: (Position) will assist the project manager in the performance of all tasks for each budget year as described below. The hourly rate for year two includes a 3% increase which is the average annual increase in compensation for all employees. The hourly rate is based on the average of all personnel occupying this position.

Compensation rates are consistently applied to Federal and non-Federal activities.

Task 1: 50 hrs Y1 x $25/hr + 0 hrs Y2 x $26/hr = $1,250 Task 2: 80 hrs Y1 x $25/hr + 100 hrs Y2 x $26/hr = $4,600 Task 3: 80 hrs Y1 x $25/hr + 80 hrs Y2 x $26/hr = $4,080 Task 4: 80 hrs Y1 x $25/hr + 110 hrs Y2 x $26/hr = $4,860 Total: $7,250 Y1 $7,540 Y2 $14,790

Percentage: (Name, title) will be the project manager and responsible for the day to day direction of the project, participate in the derivation and culture of invasive mussel cells (Task 1), and perform most molecular biology procedures (Tasks 2-4). His salary is $71,400 for both budget years and it is anticipated that he will spend 40% of his time on the project in Year one ($28,560) and 60% during Year two ($42,840), approximately $71,480 for the entire project period. The budgeted rates represent the actual labor rates for the identified personnel and positions and are consistently applied to Federal and non-Federal activities.

b. Fringe Benefits Fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick or military), employee insurance, pensions, and unemployment benefit plans. Fringe costs should also include employer contributions required by law such as payroll taxes such as FICA, unemployment, and workers compensation. Fringe does not include federal income taxes, employee portion FICA, or other such costs. Recommend reviewing §200.431 Compensation - fringe benefits for more information on the allowability and allocability of fringe benefits. Note: Car allowances and cars furnished to employees for personal and work use are unallowable as a fringe benefit, regardless of whether the costs is reported as taxable income, and must be excluded from fringe benefit rates.

Narrative: Fringe benefits can be expressed as an hourly rate or percentage of personnel costs.

In the narrative, identify the fringe benefit rates/amounts for each position. If the fringe benefit rate is less than 35% of the estimated employee compensation, no additional information is necessary. If the fringe benefit rate is more than 35%, provide a description and breakdown of the benefits. If the rate is established within a negotiated indirect cost rate agreement (NICRA), provide a copy of the agreement with the application. Note: Do not combine the fringe benefit costs with direct salaries and wages in the personnel category.

Examples:

Hourly amount (less than 35% of compensation): Fringe benefits are based on hours for each staff member and include benefits and required taxes paid for each position. Fringe rates have been computed at $8.55 per hour for the Director and $6.97 per hour for the Project Coordinator and are applied to the 475 and 275 hour estimates for each position.

Percentage rate: The City’s fringe benefits costs are estimated at 50% of employee compensation costs and consists of FICA (8%), unemployment insurance (6%) workers compensation (1%), medical and dental (18%), retirement (3%) and annual/sick leave/holidays (14%).

NICRA: agreement provided, which shows the appropriate fringe benefit rates for each position.

c. Travel

Travel costs are expenses incurred by personnel in the performance of project activities. Costs can be charged on an actual cost basis, on a per diem or mileage basis in lieu of actual costs incurred, or on a combination of the two, provided that the method used is applied to the entire trip and not to selected days of the trip. All charges must be consistent with those normally allowed under similar circumstances for non-Federally funded activities and any established travel policies. Recommend reviewing §200.475 Travel costs for more information.

Narrative: Provide a narrative describing any travel employees are anticipated to perform.

Include the purpose of the travel and how it relates to project tasks, the origin and destination of the trip, number of personnel traveling, length of stay, and all travel costs including airfare, per diem, lodging, transportation, and miscellaneous travel expenses. Identify the basis for rates used, (e.g., GSA Per Diem Rates, published prices) and the total of each planned trip. If travel details are unknown, then the basis for proposed costs should be explained (i.e., historical information).

Example:

The budget includes $800 in estimated travel costs for the principal investigator to travel to Denver for the required project presentation. Airfare is estimated at $345 based on published prices. Rental car costs are estimated at $146 based on a quote from a rental car company at the airport. Lodging is estimated at $195 for one night and a per diem of $57/day for meals and incidentals for two days of travel. Lodging and per diem are based on GSA rates for Denver/Aurora geographic area.

The budget includes $1,100 in travel costs for the project facilitator to travel to stakeholder meetings in the watershed. The number of meetings and locations are not known at this time, but the estimate is based on travel costs for 10 meetings with an estimated 100mi roundtrip for each meeting (1000 mi x 0.57/mi = $570). One or more meetings may also require an overnight stay so the estimate includes 2 nights lodging at $150/night ($300) and per diem for 4 days ($56.00 x 4 =$224). Lodging and per diem rates are based on GSA rates for the Durango, CO geographic area.

d. Equipment Equipment is defined in §200.1 as tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the applicant organization for financial statement purposes, or $5,000. Recommend reviewing §200.439 Equipment and other capital expenditures for additional information on the allowability of equipment costs and §200.313 Equipment for information regarding the title, use, management and disposition requirements for equipment acquired under a Federal award.

Narrative: If equipment will be purchased, itemize all equipment valued at or greater than the applicant organization’s capitalization threshold for financial statement purposes. If the organization’s capitalization threshold is greater than $5,000, identify all equipment valued at or greater than $5,000. For each item, identify why it is needed for the completion of the project and how the equipment was priced (published price, quote, etc.). Include in the narrative a comparison of rental and/or lease costs over the purchase of the equipment item. Note: Do not include equipment that will be purchased and/or installed as part of a construction-related activity; this should be included under Construction costs.

Example:

This project includes the production of lines of cultured cells from invasive mussel species, and long-term cell culture success is heavily reliant on storage of cells and reagents at ultracold temperatures. The requested new freezer will be used for both primary and back-up storage of cells and reagents to ensure that ultracold storage continues uninterrupted in the event of equipment failure. The $10,000 estimate is based on the published price for a Thermo Scientific Revco RLE Series Ultra-low Freezer.

Rental cost of similar freezers range from $475-$530 per month, or approximately $18,000 over the term of the agreement.

e. Supplies Supplies are defined in §200.1 as all tangible personal property other than those described in the definition of equipment. A computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the applicant’s organization for financial statement purposes or $5,000, regardless of the length of its useful life. Recommend reviewing §200.453 Materials and Supplies Costs, Including the Costs of Computing Devices, regarding the allowability of costs. Supply items must be direct costs to the project and not duplicative of supply costs in the indirect rate. For post-award requirements regarding supplies, recommend reviewing §200.314 Supplies. For financial management requirements related to supplies, recommend reviewing §200.302(b)(4).

Narrative: List all expendable supplies, noting their purpose in the project and the basis of cost (e.g., vendor quotes, catalogue prices, prior invoices, etc.). For each item, provide the estimated unit cost, quantity, and total cost. General categories may be used, but if a category is viewed as too general or the associated amount is too high, further itemization may be requested.

Example: Pressure gage $102/ea. x 2ea = $204

Compression tubing $20/lf. x 10lf = $200 Peristaltic pump $3,180/ea. x 1ea = $3,180 Instrument consumables $1,500 (ls) $1,500 Total $5,084

The pressure gage and tubing to complete the column tests in Task 1. The pump will be used to load and regenerate columns (Tasks 1, 3, 5) and the instrument consumables will be used for the analytical analyses identified in Tasks 1-6. The Instrument consumables were estimated using actual costs from a previous project and the other items were estimated using vendor estimates.

f. Contractual Include all contracts and subawards. Per §200.1, a contract means, for the purpose of Federal financial assistance, a legal instrument by which a recipient or subrecipient purchases property or services needed to carry out the project or program under a Federal award. The term as used in this part does not include a legal instrument, even if the non-Federal entity considers it a contract when the substance of the transaction meets the definition of a subaward.

For additional information on subrecipient and contractor determinations, see §200.331 Subrecipient and contractor determinations. Recommend reviewing §200.459 Professional service costs for information regarding the allowability of contractual costs.

Note: Do not include equipment that will be purchased and/or installed as part of a construction-related activity; this should be included under Construction costs.

Contract Narrative: For each contract, regardless of dollar value, describe the services to be obtained and the applicability or necessity of each to the project. Identify the total estimated cost and the basis(es) used to develop the estimate. For each contract with an estimated amount meeting or exceeding $250,000 or represents 35% or more of the total project cost, provide a separate detailed description of the estimated costs. A detailed estimate can be included with the application in lieu of a description. For contracts with an estimated cost equal to or greater than the micro-purchase threshold (currently $10,000), identify the anticipated procurement method to be used and the basis of selection.

Note: Only contracts for architectural/engineering services can be awarded using a qualifications-based procurement method. If a qualifications-based procurement method is used, profit must be negotiated as a separate element of the contract price. See §200.318 General procurement standards for additional information regarding procurements, including required contract content. Recommend reviewing §200.319 Competition and §200.320 Methods of procurement to be followed.

Example: Facilitator $150/hr x 75hr = $11,250 Water Quality Consulting $40/hr x 50hr = $2,000 Total $13,250

Consultants will be hired to assist with facilitation and technical assessments and preplanning activities as needed. We have conducted preliminary price analysis and found average fees for facilitation consultants in the area are $150 per hour. The estimate would provide 75 hours of facilitation work focused on the development of the strategic plan. Our procurement policies require that we obtain at least three quotes for services and the selection will be based on best value (qualifications and price). We have researched water quality support cost estimates from XXXXX, who maintains a fee for service pricing structure and provides expertise focused on the watershed. Rates for water quality support average $50 per hour and the project estimate would provide 40 hours of support for pre-planning activities.

Subaward Narrative: If known, identify the recipient of each subaward. Describe the activities to be performed under each subaward, regardless of dollar value, and indicate the applicability or necessity of each to the project. Identify the total estimated cost and the basis(es) used to develop the estimate. For each subaward with an estimated amount meeting or exceeding $250,000 or representing 35% or more of the total project cost, provide a separate detailed description of the estimated costs. A detailed estimate can be included with the application in lieu of a description.

Include any indirect/overhead costs anticipated to be paid and the indirect cost rate used.

Example:

A subaward in the amount of $8,400 will be made to XXXX non-profit to conduct outreach, facilitate stakeholder meetings, and perform pre-planning activities. The subaward includes $5,000 for personnel salary and $1,050 for fringe benefits. Salary costs are based on the compensation rate for the subrecipient Project Coordinator ($50/hr. x 100 hours) and a fringe rate of 21%. The subaward also includes $500 in travel costs for the Project Coordinator to travel to 10 stakeholder meetings. It is estimated that the Project Coordinator will travel approximately 50-100 miles round-trip per meeting at a cost of $0.57 per mile. The non-profit has a Federal indirect cost rate agreement (attached) and costs are estimated at $1,850 ($6,550 x 28%).

g. Construction Construction costs are costs incurred in the construction, renovation, and/or equipping of a facility or structure. Costs include engineering, design, permitting, demolition, acquisition of materials, and installation of improvements.

Narrative: Identify all construction-related costs other than applicant organization personnel and fringe benefits costs, including, but not limited to, engineering and design, environmental and other regulatory compliance costs, applicant-owned equipment use, rental equipment, construction supplies, equipment that will be purchased and installed, construction contracts, permitting, and environmental compliance. Note: Personnel and fringe benefits costs related to construction should be included in Salaries and Wages and Fringe Benefits costs, as applicable.

Equipment use. If equipment owned by the applicant is proposed for use under the project, provide the use rates and hours for each piece of equipment owned and budgeted. These should be ownership rates developed by the recipient for each piece of equipment (do not include operator costs). If these rates are not available, the U.S.

Army Corps of Engineer’s recommended equipment rates for the region are acceptable.

Rates for each region can be found at EP1110-1-8 Construction Equipment Ownership and Operating Expense Schedule.

Example:

JCB Excavator $46.42/hr x 168hr = $7,799 CAT 320C Excavator $46.42/hr x 145hr = $6,731 John Deere 690 Excavator $56.34/hr x 66hr = $3,718 CAT D7 Dozer $86.88/hr x 169hr = $14,683 IHC TD-IS Dozer $67.12/hr x 112hr = $7,517 Total $40,448

The District owns all the necessary equipment and machinery that will be required for this project. The hourly rates are the rates established by the United States Army Corps of Engineers within the Construction Equipment Ownership and Expense Schedule for the Region. Estimated number of project hours for each machine were extrapolated using actual numbers and data from similar sized projects the District has completed in the past.

Construction materials. Identify any construction materials and non-movable equipment that will be purchased from a vendor. Include estimated purchase price, quantity, and total cost.

Example:

27” PVC Pipe $26.49 1,479 linear feet $39,179 24” PVC Pipe $20.42 2,703 linear feet $55,195 27 X 24 reducer $278.23 1 each $278 24 X 21 reducer $185.59 1 each $186 27 X 10 Turnout $970.76 2 each $971 24 X 10 Turnout $382.89 1 each $383

Total $96,192

All the materials and supplies needed for the project are listed above. The supplies are itemized by major category, unit price, quantity and purpose. All costs were derived from actual product costs or from quotes received on each product within the last 365 days.

Contractual services. For each contract, regardless of dollar value, describe the services to be obtained and the applicability or necessity of each to the project. Identify the total estimated cost and the basis(es) used to develop the estimate. For all construction contracts and each contract with an estimated amount meeting or exceeding $250,000 or representing 35% or more of the total project cost, provide a separate detailed description of the estimated costs. A detailed estimate can be included with the application in lieu of a description. For contracts with an estimated cost equal to or greater than the micro-purchase threshold (currently $10,000) identify the procurement method to be used and the basis of selection.

Example:

Principal Engineer $250/hr x 460hr = $115,000 Construction Manager $135/hr x 229hr = $30,915 Project Manager $150/hr x 327hr = $49,050 Senior Engineering Technician $105/hr x 224hr = $23,520 Senior Construction Inspector $86/hr x 957hr = $82,302

Total $300,787

An engineering services contract will be awarded by the City for final design and engineering, preparation of construction contract bidding documents, and construction oversight and inspection. The principal engineer is anticipated to spend 184 hours on final design, 89 hours on bidding documents, and 187 hours for construction oversight.

The construction manager is anticipated to spend 44 hours, 47 hours, and 138 hours on each of the respective tasks, the Project Manager, 183, 44, and 100 hours, the Senior engineering technician 133, 40 and 52, and the Senior Construction Inspector, 30, 27, and 900 hours. The estimate is based on the costs incurred for a previous similar project.

Other Construction-related Costs. Identify any other construction-related costs (e.g., permitting, etc.) and indicate the applicability or necessity of each to the project.

Include quantity, unit cost, total cost, and the basis for the estimate. Note: Do not include costs that are anticipated to be paid by a contractor under the terms of the contract. Those items should be included in the contract estimate.

Example:

The budget includes $3,600 for construction-related permits required by law. The estimate is based on the permitting costs for a similar project completed last year.

h. Other This category contains items not included in the previous categories, such as third-party in-kind contributions, tuition remission, rental costs, etc. Third-party in-kind contributions are all services and donations made to the project that do not involve a payment or reimbursement and represent donated items or services that are necessary to the performance of the project. This includes services provided by project partners that will not be reimbursed, volunteer hours, donated equipment, donated existing supplies, etc.

Narrative: For all costs other than third-party contributions, list items by type or nature of expense, breaking down costs by cost per unit, quantity, and total cost and identify the basis of cost (quote, invoice, etc.). Describe the necessity of the costs for successful completion of the project and exclude unallowable costs. Recommend reviewing §200.420 through §200.476, General Provisions for Selected Items of Cost.

Example:

The budget estimate includes $1,200 for rental of a facility for the planned two 2-day public meetings of the watershed group ($300/day x 4 days). The estimated cost is based on the published rental rate of meeting space at a local community college.

Third-party Contributions Narrative: Describe any third-party servicers and donations (personnel costs, supplies, etc.), including the name of the contributor as well as any work that will be performed by volunteers. Indicate the applicability or necessity of each to the project and describe the basis(es) of the valuation. All third-party contributions must meet the requirements under §200.306 Cost sharing or matching, including the valuation of the contribution.

Example:

The project budget includes in-kind services from the Conservation District. Two conservation planners will participate in planning meetings and assist with the review of the final plan. The contribution is valued at $1,650 (35 hours x $30/hr. + 20% fringe, $240 in mileage costs, and $150 overhead/indirect costs). Employee compensation costs are based on the District’s compensation schedule for these positions and the actual fringe rate. Travel costs are for mileage to six planning meetings and are estimated at 70 miles per round trip from County offices to the City at $0.58 per mile. The District does not have a current Federal indirect cost rate agreement so the de minimis was used to value indirect costs.

i. Indirect Costs Indirect costs that will be incurred during the development or construction of a project, which will not otherwise be recovered, may be included as part of the applicant’s project budget. Show the proposed rate, cost base, and proposed amount for allowable indirect costs based on the applicable cost principles for the recipient’s organization as described below. It is not acceptable to simply incorporate indirect rates within other direct cost line items.

Option 1: Show the rate reflected in the most recent Federal indirect cost rate agreement, cost base, and proposed amount for allowable indirect costs. If the applicant has a current Federal negotiated indirect cost rate agreement, it must be included with the application.

Option 2: If the applicant has never received a Federal negotiated indirect cost rate, the budget may include a 10% de minimis rate of modified total direct costs. Per §200.1 Definitions, Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000.

For further information on modified total direct costs, refer to §200.414 Indirect Costs.

Option 3: If the applicant does not have a federally approved indirect cost rate agreement and is proposing a rate greater than the 10% de minimis rate, include the computational basis for the indirect expense pool and corresponding allocation base for each rate. Identify the amount of Federal funding that will be used to pay these costs.

Information on “Preparing and Submitting Indirect Cost Proposals” is available from Interior, the National Business Center, and Indirect Costs and Acquisition Audit Services at https://ibc.doi.gov/ICS/icrna.

Note: Construction costs are capital expenditures and must be excluded from the indirect costs.

Narrative: Identify whether the applicant has a current Federal negotiated indirect cost agreement. Describe the costs included in the indirect cost base and identify the indirect cost rate used and total costs. Include the amount of Federal funding that will be used to pay indirect costs.

Example:

The District does not have a current Federal negotiated indirect cost rate agreement so indirect costs were calculated using the 10% de minimis rate against MTDC as detailed below. Federal funding will not be used to pay these costs.

Personnel $28,000 Fringe Benefits $7,000 Travel $2,000 Equipment NA Supplies $5,000 Contractual $10,000 Construction NA Other Direct Costs $1,000 Total $53,000 x 10% = $5,300

D2.3. Conflict of Interest Disclosure Per the Financial Assistance Interior Regulation (FAIR), 2 CFR §1402.112, applicants must state in their application if any actual or potential conflict of interest exists at the time of submission.

1. Applicability.

a. This section intends to ensure that non-Federal entities and their employees take appropriate steps to avoid conflicts of interest in their responsibilities under or with respect to Federal financial assistance agreements.

b. In the procurement of supplies, equipment, construction, and services by recipients and by subrecipients, the conflict of interest provisions in 2 CFR §200.318 apply.

2. Notification.

a. Non-Federal entities, including applicants for financial assistance awards, must disclose in writing any conflict of interest to the Department of the Interior (DOI) awarding agency or pass-through entity in accordance with 2 CFR §200.112.

b. Recipients must establish internal controls that include, at a minimum, procedures to identify, disclose, and mitigate or eliminate identified conflicts of interest. The recipient is responsible for notifying the Financial Assistance Officer in writing of any conflicts of interest that may arise during the life of the award, including those that have been reported by subrecipients.

3. Restrictions on lobbying. Non-Federal entities are strictly prohibited from using funds under a grant or cooperative agreement for lobbying activities and must provide the required certifications and disclosures pursuant to 43 CFR part 18 and 31 U.S.C. 1352.

4. Review procedures. The Financial Assistance Officer will examine each conflict of interest disclosure on the basis of its particular facts and the nature of the proposed grant or cooperative agreement, and will determine whether a significant potential conflict exists and, if it does, develop an appropriate means for resolving it.

5. Enforcement. Failure to resolve conflicts of interest in a manner that satisfies the government may be cause for termination of the award. Failure to make required disclosures may result in any of the remedies described in 2 CFR §200.338, Remedies for noncompliance, including suspension or debarment (see also 2 CFR part 180).

D2.4. Single Audit Reporting Statement All U.S. states, local governments, federally recognized Indian tribal governments, and non-profit organizations expending $750,000 USD or more in Federal award funds in the applicant’s fiscal year must submit a Single Audit report for that year through the Federal Audit…