NOFO Pickering Fellowship FINAL 3 31.pdf

U.S. DEPARTMENT OF STATE

NOTICE OF FUNDING OPPORTUNITY

2022 THOMAS R. PICKERING GRADUATE

FOREIGN AFFAIRS FELLOWSHIP PROGRAM

Table of Contents:

Section A. Funding Opportunity Description

A1. Background

A2. Program Goals

A3. Expected Results

A4. Main Activities

A5. Performance Indicators

A.6. Substantial Involvement

Section B. Federal Award Information

B1. Available Funding

B2. Award Management

Section C. Eligibility Information

C1. Eligible Applicants

C2. Cost Share

C3. Other – Eligibility Criteria

Section D. Application and Submission Information

D1. Address to request Application Package

D2. Content and Form of Application Submission

D3. Unique entity identifier (DUNS) and System for Award Management (SAM)

D4. Submission Dates and Times

D5. Funding Restrictions

D6. Other Submission Requirements – Proposal Format Requirements

Section E. Application Review Information

E1. Criteria

E2. Review and Selection Process

E2. Federal Awardee Performance & Integrity Information System

Section F. Federal Award Administration Information

F1. Federal Award Notices

F2. Administrative and National Policy Requirements

F3. Reporting

Section G. Federal Awarding Agency Contact

Section H. Other Information

H1. Conflict of Interest

H2. Applicant Vetting

H3. Marking Policy

H4. Evaluation Policy

H5. Monitoring Site Visits

H6 Privacy Disclosure

Attachments:

Appendix 1: Budget Template

2: Budget Guidelines

3. Proposal Submission Instructions

U.S. DEPARTMENT OF STATE

NOTICE OF FUNDING OPPORTUNITY (NOFO)

2022 THOMAS R. PICKERING GRADUATE

FOREIGN AFFAIRS FELLOWSHIP PROGRAM

Section A. Funding Opportunity Description

Announcement Type: New Funding Title: 2022 Thomas R. Pickering Graduate Foreign Affairs Fellowship

Program

Assistance Instrument type: Cooperative Agreement

Funding Opportunity Number: SFOP0007859 Funding Type: Discretionary

Assistance Listing Number: 19.013

Funding Amount: $6,065,980 $702,500 issued as first installment in FY2021

$5,363,480 issued in installments in FY2022

Funding Authority: Department of State Basic Authorities

Source of Funding: Diplomatic and Consular Programs Funding Activity Category: Education

Cost-Sharing Requirement: Not Required

Number of Awards: One award

Project Duration: 42 months

Key Dates:

1. Application must be submitted by 11.59 P.M. Eastern

Standard Time (EDT) on May 17, 2021

2. Questions must be submitted by 11:59 P.M. Eastern

Standard Time (EDT) on May 7, 2021

3. Notification of winning proposal expected by early June 2021.

Application Submission: Application must be submitted through www.grants.gov

Electronic Requirement: Yes

Eligibility Category: U.S. non-profit/nongovernmental organizations subject to section 501 (c) (3) of the U. S. tax code and U.S. institutions of higher education (public and private).

Eligible applicants must provide proof of their 501(c) (3) eligibility status, as determined by the Internal Revenue Service.

Pursuant to 2 CFR 200.400, it is a U.S. Department of State policy not to award profit under federal assistance instruments.

Type of Applicant: Organizations only. Individuals are not eligible to apply

Number of Applications: One (1) per applicant organization http://www.grants.gov/

Executive Summary:

The Bureau of Global Talent Management, Office of Talent Acquisition (GTM/TAC) at the U.S.

Department of State (DOS) announces this Notice of Funding Opportunity (“NOFO”) for 2021 Thomas

R. Pickering Foreign Affairs Graduate Fellowship Program. A cooperative agreement for up to

$6,065,980 U.S. Dollars (USD) in FY 2021 Diplomatic and Consular Programs Funds will be awarded, pending availability of funds, for work that will support programmatic, financial and administrative activities for the 2022 Thomas R. Pickering Foreign Affairs Graduate Fellowship Program to include outreach, facilitating and assisting in the selection of fellows, tracking and monitoring of fellows, maintaining of databases and statistics related to the program, program and financial reporting requirements, financial disbursements, travel, lodging and logistical arrangements. The Recipient will designate dedicated staff to serve as liaisons with GTM/TAC on all aspects of these programs. The

Recipient will need to be attentive and responsive to the needs of the fellows and those of the Department.

The Recipient will need to demonstrate dedication and commitment in pursuing the goals of the programs.

This funding opportunity is posted on www.grants.gov and may be amended. Answers to questions from eligible interested organizations will be posted as attachments to this NOFO. Applicants should regularly check the www.grants.gov website for the most recent information pertaining to this funding opportunity.

It is the responsibility of the applicant to ensure that the application package has been received by www.grants.gov in its entirety; there are steps that you should take immediately in order to make your submissions by the deadline. Incomplete applications will be considered ineligible. Applicants are urged to begin the application process well before the submission deadline. No exceptions will be made for organizations that have not completed the necessary steps.

Department of State bears no responsibility for data errors resulting from transmission or conversion processes associated with electronic submissions via www.grants.gov. Incomplete application packages will not be considered.

The Federal award signed by the Department of State Grants Officer. The Grants Officer is a USG official delegated the authority by the DOS Procurement Executive to award and administer the award.

The award Agreement is the only authorizing document and will be issued electronically through the

State Assistance Management System (SAMS Domestic).

A1. Background

Established in 1992, the Thomas R. Pickering Foreign Affairs Fellowships is one of the Department of State’s premiere diversity recruitment programs and fundamental to increasing the representation of diverse groups in the U.S. Foreign Service. The programs attract highly talented and qualified candidates to the Foreign Service who represent ethnic, racial, gender, social, and geographic diversity. The

Department invests in the fellows by providing financial assistance towards the completion of a two year master’s degree, professional development training, two summer internships, as well as mentoring by

Foreign Service Officers. Fellows enter the Foreign Service as Entry Level Officers upon completion of a master’s degree and Foreign Service entry requirements. Successful candidates are obligated to a minimum five years of service in an appointment as a Foreign Service Officer. We anticipate 45 graduate fellowships will be awarded for the 2022 cohort, yet that number may be subject to change.

The program encourages the application of members of minority groups historically underrepresented in the Foreign Service, women, and those with financial need

A2. Program Goals and Objectives

Effective management of the Thomas R. Pickering Foreign Affairs Graduate Fellowship Program is fundamental its overall success. The Department is fully invested in this program and seeks to maintain its integrity and high quality. The goals and objectives of the Thomas R. Pickering Foreign Affairs

Graduate Fellowship Program, include, but are not limited to:

Program Goals

Contribute to a Foreign Service that reflects the diversity of the United States.

Develop new talent for the Department of State’s Foreign Service at the graduate level;

individuals who are dedicated to pursuing Foreign Service careers and representing America’s interests abroad.

Promote the Department’s diversity goals.

Program Objectives

Attract and recruit highly talented and qualified candidates from across the United Sates who represent ethnic, racial, gender, social and geographic diversity to a Foreign Service career in the

U.S. Department of State through a program of educational support and professional development.

Provide candidates and fellows with information on the service elements, benefits, challenges, and requirements of a Foreign Service career.

Provide candidates and fellows with information on the benefits and obligations of the fellowship and need to complete Foreign Service entry requirements including obtaining and maintaining required clearances (security, suitability and medical) and taking the Foreign Service Officer Test

(FSOT) and passing the Foreign Service Oral Assessment (FSOA).

Provide funding to assist fellows towards completing graduate degrees in academic disciplines representing the skill needs of the Department’s Foreign Service.

Enhance fellows’ understanding of U.S. foreign policy and the work and lifestyle of the Foreign

Service through a domestic internship in Washington D.C. and an overseas internship at an embassy, consulate, or mission.

Provide fellows with mentoring and professional development training to expose them to information that will help to prepare them to be successful Foreign Service Officers. Emphasis will be placed on the contributions of all five career tracks to the Department’s mission to assist fellows with career track selection reflecting the importance of all career tracks.

Administer the program in a strategic and efficient way that produces the intended results.

A3. Expected Results

Based on the goals and objectives of the program, expected results include, but are not limited to the following:

Recruitment activities will target diverse candidates and institutions across the United States and highlight the Department of State’s commitment to building a workforce that represents the broad and inclusive elements of our nation’s diversity.

The applicant pool will represent ethnic, racial, gender, social, and geographic diversity.

Candidates’ knowledge of the benefits, challenges and requirements of a Foreign Service career will increase.

45 fellows will be selected through a highly competitive nationwide selection process.

Fellows will be prepared for careers with the Department of State as Foreign Service Generalists through a program that includes financial assistance towards the completion of a two-year master’s degree, mentoring, internships, and professional development.

Fellows will complete graduate degrees in academic disciplines representing the skill needs of the Department’s Foreign Service.

Fellows will complete Foreign Service Officer Test (FSOT), Foreign Service Oral Assessment

(FSOA), medical, security and suitability clearance requirements as outlined in the fellowship agreement in a timely manner.

The program will be administered in a cost-effective manner, resources will be matched to program objectives, and all program elements will be completed within budget.

A4. Main Activities

Program Description The Pickering Graduate Fellowship Program provides financial assistance towards: tuition/mandatory fees, room/ board, books and travel between home and school. The current model allocates: 1) up to

$24,000 per academic year per Fellow for actual expenses for tuition during the first and second years of graduate school, 2) a stipend for up to $18,000 per year, for each of the two years of graduate study to help cover room and board, books/laboratory fees, and other non-tuition related academic expenses, in addition to, travel between the Fellow’s residence and the academic institution and 3) up to $11,000 annually for costs related to the summer internship – stipend, housing during the domestic internship, domestic/overseas travel and all required visas, inoculations and emergency medical insurance coverage.

There are two internships during the two-year program; one at a domestic office of the Department of

State in Washington D.C and one overseas at a U.S embassy or consulate. In addition, Fellows receive mentoring from a Foreign Service Officer and professional development training during the program.

Fellows who successfully complete the fellowship program and Foreign Service entry requirements receive appointments as Foreign Service Officers, in accordance with applicable law and State Department policy. Fellows are obligated to complete a minimum of five years of service as a Foreign

Service Generalist. Fellows who do not successfully complete the fellowship program and the subsequent five-year service obligation may be subject to a reimbursement obligation.

Fellowship Applicant Criteria Pickering Graduate Fellowship Program requirements include: 1) proof of US citizenship at time of application; 2) seeking admission to a two-year full time master’s degree program for the following academic year (fall entrance) in selected fields of study representing the needs of the Department including public policy, public administration, international relations, business administration, economics, history, political science, communications, foreign languages, management science, and organizational development/leadership. Degrees must have an international component.; 3) minimum 3.2 undergraduate grade point average or higher on a 4.0 scale; 4) maintenance of a 3.2 grade point average throughout participation in the program; and 5) in addition to outstanding leadership and academic achievement, demonstration of financial need.

Programmatic Responsibilities Recipients must identify dedicated staff to serve as liaisons with GTM/TAC on all aspects of this program, including someone who is knowledgeable regarding life and challenges of State Department

Foreign Service Officers as well as the rules and regulations governing Foreign Service careers.

The Recipient’s responsibilities will include but are not limited to:

I. Outreach and Recruitment

The Recipient will identify and attract, based on financial need, outstanding students who represent ethnic, gender, social and geographic diversity and have an interest in pursuing a career as a Foreign Service Generalist in the U.S. Department of State. In coordination with GTM/TAC, the Recipient is expected to target diverse students, organizations and institutions, concentrating its efforts in the following categories: major research universities, liberal arts colleges, major community colleges, Historically Black Colleges and Universities (HBCUs), Hispanic Serving Institutions (HSIs), Asian

American and Native American Pacific Islander-Serving Institutions (AANAPISIs) and Tribal Colleges and Universities (TCUs). There should be a combined effort between in-person and virtual recruitment with an emphasis placed on virtual recruitment efforts and use of digital resources such as but not limited to “sourcing” through online resume databases and professional networking sites.

a. Producing Promotional/Recruitment Materials: With Department approval, Recipient will prepare promotional and recruitment program materials. These materials should also conform to

GSA section 508 guidelines to ensure equal access to users with disabilities and be compatible with appropriate assistive technology.

b. Designing Websites: Recipient will establish and maintain a program website to include up-to-date program descriptions, including eligibility requirements, and written and video information about Foreign Service careers with the U.S. Department of State. The program website should be accessible to users with disabilities and compatible with assistive technology by conforming to GSA section 508 guidelines. In addition, the Recipient will establish an email address for the program (for example, pickering@addressofawardee.org).

c. Using Social Media and Online Recruitment Tools: Recipient will work closely with GTM/TAC to develop an online recruitment and social media outreach plan, including online information sessions, webinars, workshops and Q&A sessions. The elements of this outreach plan should be accessible to users with disabilities and compatible with assistive technology by conforming to GSA section 508 standards. Recipient will obtain GTM/TAC approval for all content to be posted online regarding the program.

d. Maintaining Contact with Diplomats in Residence (DIRs), GTM/TAC Recruiters, and

Fellows’ Alumni Association: Recipient will be expected to provide promotional materials directly to GTM recruiters including each DIR (Department of State Foreign Service Officers assigned to universities throughout the United States for recruitment purposes) and notify them of applicant profiles, selected finalists, and visits to their respective areas. Additionally, Recipient will collaborate with the Pickering and Rangel Fellowship Alumni Association (former Fellows now serving as Foreign Service Officers) to garner support for and assistance with Pickering

Fellowship activities such as mentoring, orientation and other related events.

mailto:pickering@addressofawardee.org

e. Explaining Fellowship and Foreign Service Entry Requirements: Recipient will counsel interested applicants on the benefits and obligations of the fellowship, Foreign Service entry requirements and obligations, and the benefits and challenges associated with a Foreign Service career.

II. Screening and Selection

In collaboration with GTM/TAC, Recipient will organize the screening and selection process. The

Thomas R. Pickering Foreign Affairs Graduate Fellowship Program application deadline is in mid- September and final selection will take place in mid-November.

a. The Candidate Selection Process: Selection panel will be designated by both GTM/TAC and the Recipient. This process is conducted once a year and in phases. First, the initial application eligibility review is conducted by the Recipient. Following the initial review, the Recipient makes the eligible applications accessible to the interview panel and they make preliminary selections, narrowing the candidate applicant pool to semi-finalists. The preliminary selection process is conducted virtually, with panel members reviewing materials sent electronically and sending in their scores to the Recipient to tabulate. The preliminary selection phase may include a telephone conference arranged and facilitated by the Recipient. Next, final selection is conducted. The interview panel meets in Washington, D.C. for a two and a half-day meeting -mandatory half day training and two days of interviewing candidates. The writing panel reviews, evaluates and rank orders applicants’ essay submissions. The writing panel meets in Washington, D.C. for a two-day meeting - a mandatory training and 1.5 days of scoring finalists’ essays. Essay scores are provided to the interview panelists for inclusion in final selection decision. Final selection is made at the conclusion of the interviews.

b. Structure of Selection Committees: The interview panel consists of twelve members who are divided into subpanels of three panelists each, two panelists are designated by GTM/TAC and the remaining one is designated by the Recipient, with prior approval from GTM/TAC. The writing panel consists of six members who are divided into subpanels of three panelists each, two are designated by GTM/TAC and the remaining one is designated by the Recipient. The Department designates the Chair.

Recipient will be responsible for the following selection tasks in collaboration with GTM/TAC:

Conducting initial screening of candidates’ applications for adherence to eligibility criteria and completeness.

Submitting to GTM/TAC, in a timely fashion, the names and biographies of proposed panel members. GTM/TAC will provide the criteria for selection of panel members.

Keeping GTM/TAC informed of all instructions and information provided to panelists with regards to the selection process.

Providing panelists with electronic access to applications and scoring sheets for selection of semi-finalists. Copying and distributing hard copies of application packets if asked.

Contacting all semi-finalists prior to final selection and brief them on the requirements and benefits of a Foreign Service career.

Coordinating administrative functions associated with the selection process, to include but not limited to:

o Arranging travel and lodging for selection committee panelists and candidates for the final phase of the selection process generally held in the Washington, DC area.

o Processing honoraria for designated panelists. Honoraria may be provided only to: 1) those panelists who do not receive a full time US Government salary.

o Seeking reasonable lodging for candidates and panelists during selection in venue near

GTM/TAC’s BEX assessment center where selection interviews will take place.

o Preparing a user guide for panelists.

o Notifying in writing those finalists selected for the fellowship, securing written acceptances from finalists and forwarding final list of fellows to GTM/TAC.

o Notifying in writing those applicants not selected.

III. Orientation

In collaboration with GTM/TAC, Recipient will organize the week-long orientation program for new

Fellows conducted in early June. The orientation program is conducted in Washington, D.C. In organizing the orientation program, the Recipient will be expected to:

a. Provide administrative functions for the orientation to include arranging travel and lodging for the fellows, staff and panelists, folders and other related activities. Travel and lodging costs are subject to standard U.S. Government per diem rates.

b. Counsel fellows on the benefits and obligations of the fellowship including the possible repayment conditions of the Fellowship and Foreign Service entry requirements.

c. Ensure Fellows are provided with instructions related to the medical examinations and time is allocated in the orientation schedule for medical exams.

d. In consultation with GTM/TAC, organize briefing sessions and networking events to discuss issues related to the Pickering Fellowship and a Foreign Service career including a mandatory information session on the Foreign Service Oral Assessment.

e. Perform other related orientation activities as needed by GTM/TAC.

IV. Internships/Professional Development/Mentoring

There are two internships during the two-year fellowship program - one at a domestic office of the

Department of State in Washington D.C. during the summer between the first and second year of graduate school and one overseas at a U.S. embassy or consulate during the summer after the second year of graduate school. In collaboration with GTM/TAC, Recipient will be expected to:

Counsel fellows on internship choices.

Ensure that fellows understand what the program covers with regard to travel, housing, stipend, inoculations, and visas.

Ensure Fellows have required medical evacuation insurance prior to beginning overseas internship.

Identify and arrange appropriate housing for Fellows during their domestic internships, generally in university dormitories. Domestic lodging rates during domestic internships are subject to standard U.S. government per diem rates.

Follow up with Fellows regarding start/end dates of their internships and ensure that they have arrived and reported, as scheduled, at their internship location.

Review internship evaluations and fellows’ internship assessment statements and counsel fellows regarding ways to improve and strengthen future performance.

Develop and conduct a mandatory series of professional development and writing seminars for all fellows completing their domestic internships in Washington D.C.

Recipient will assign GTM/TAC approved Foreign Service mentors to all newly selected Fellows by the beginning of their first semester of graduate school.

Perform other related internship, professional development and mentoring activities as needed by

GTM/TAC.

V. Tracking and Monitoring

Maintain institutional databases for recruitment purposes.

Maintain databases of Fellows (by cohort) for purposes of tracking: a) current contact information

b) GPA and academic program status, c) successful completion of program requirements, d) successful completion of contractual obligations, e) withdrawals/dismissals from the Fellowship program prior to completion, f) deferrals, g) areas of study, h) languages spoken and other relevant statistical information.

VI. Administrative

a. Disbursement of Funds

Establishing and maintaining relationships with Student Accounts Offices at each fellow’s graduate institution and make timely payment of tuition and other fees up to the established cap limit. Prior to disbursement of any Fellowship funds, Recipient coordinates with GTM/TAC to ensure the Fellow has met all necessary requirements.

b. Record Keeping

Monitoring Fellows’ academic progress ensuring adherence to academic terms of contractual agreement which are that Fellow must maintain a 3.2 grade point average on a 4.0 scale.

Maintaining transcripts for each Fellow.

Maintaining document file for each fellow with all written correspondence, contractual agreement, payments, and other pertinent data. These files must be kept in accordance with 2 CFR 200.

c. Foreign Service Officer Test (FSOT) and Foreign Service Oral Assessment (FSOA)

Ensuring each Fellow meets their obligation with regard to taking the FSOT and the FSOA prior to completion of their academic program.

In consultation with GTM/TAC, arranging Foreign Service Oral Assessment information sessions for fellows.

d. Annual Grantor/Recipient Meetings

Recipient will consent to annual meetings as requested, with GTM/TAC leadership participation, to review program status.

e. Annual Program Evaluation

Recipient will develop and conduct an annual survey of the cohort to elicit opinions on effectiveness of program components and program administration.

Recipient will submit a report, which also includes the survey, to GTM/TAC annually by

September 30, 2022, September 30, 2023 and September 30, 2024.

f. Milestone Schedule The Recipient will submit to GTM/TAC in draft, for review and final approval, a milestone schedule for the 2022 Pickering Fellows cohort. Key activities to be identified in the milestone schedule should include, but are not limited to:

Opening and closing dates for fellowship application

Completion, delivery and posting dates for promotional materials

A separate travel plan to include dates, location, and purpose of staff recruitment trips

Dates associated with the selection process

Dates associated with the orientation program

Tuition and stipend payment dates

Frequency of social media postings/online recruitment events with description of content

Anticipated domestic and overseas internship start/end dates

Lodging move-in/move-out dates for domestic summer intern

A5. Performance Indicators

The Recipient should monitor and report on performance indicators that are specific, measurable, achievable, reasonable, and time-bound. Performance targets for each expected result should be established and details should be included on what sources of data will be used to document performance.

Indicators should be relevant to the goals or objectives of the program.

Indicators may include but are not limited to:

Demographics of the applicants including information on race, ethnicity, gender, geographic origin, disability, and financial need.

Number of recruitment events held during which information was shared with applicants about the benefits and obligations of the fellowship, Foreign Service entry requirements, and the benefits and challenges associated with a Foreign Service career.

Number of competitive applicants.

Number of fellows completing the program requirements – including:

o taking the FSOA/FSOT as outlined in the fellowship agreement o completing graduate study in a discipline representing the skill needs of the Foreign

Service o completing requirements to receive medical, security, and suitability clearances in a timely manner

Number of fellows matched with Foreign Service mentors by the start of their first semester of graduate school.

Effectiveness of program elements in preparing fellows for Foreign Service careers:

o performance and impact assessed through participant surveys on delivery of program elements - orientation, professional development training, internships and mentoring.

Attrition and retention rates of the cohort.

Program elements completed on time and within budget.

A6. Substantial Involvement

The Bureau of Global Talent Management, Office of Talent Acquisition (GTM/TAC) anticipates awarding a cooperative agreement as a result of this NOFO. A cooperative agreement provides for substantial involvement between the Federal awarding agency and the non-Federal entity in carrying out the activity. A successful applicant will be expected to coordinate closely with the Washington DC-based awarding bureau, GTM/TAC. Substantial involvement will include but is not limited to: GTM/TAC prior approval on all program guidelines, materials, and policies. Areas of substantial involvement will be outlined in the award’s final agreement.

Section B. Federal Award Information

B1. Available Funding

This notice is subject to availability of funding.

Overall grant making authority for this program is contained in the Foreign Relations Authorization Act

FY1990 and 1991, Public Law 101-246, 101st Congress, 104 STAT.42 Section 47 (February 16, 1990).

It states, “The Secretary of State may make grants to post-secondary educational institutions or students for the purpose of increasing the level of knowledge and awareness of, and interest in employment with the Foreign Service, consistent with section 105 of the Foreign Service Act of 1980. To the extent possible, the Secretary shall give special emphasis to promoting such knowledge and awareness of, and interest in employment with the Foreign Service among students.”

The Department of State reserves the right to fund any or none of the proposals submitted and reserves the right to reduce, revise, or increase the budget in accordance with the needs of the project and the availability of funds.

The Department of State may consider continuing the program funded under this award beyond the initial period of performance on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S.

Department of State and USG. Pending successful implementation of these programs and the availability of funds in subsequent fiscal years, the Department of State may renew the cooperative agreement for a period of two additional fiscal years before openly competing the program again. As each year adds new fellows to the program, applicants will need to demonstrate the ability to handle multiple years of cohorts.

B2. Award Management

The successful applicant awarded under this NOFO will need to routinely collaborate with GTM/TAC.

The successful applicant must ensure that all funds are used in a manner consistent with any applicable restrictions on funding. See D5 below for funding restrictions.

Pre-Award Costs Effective implementation of this program may require the recipient to incur expenses prior to the official award. Pending availability of funds, the recipient may be reimbursed for allowable pre-award costs incurred up to 90 days prior to the official award. Pre-award costs are incurred at the Recipient’s own risk and are subject to the Grant Officer’s approval. Pre-award costs are included in, not additional to, the total funding available for this project.

Section C. Eligibility Information

C1. Eligible Applicants

See page 1, Eligibility Category.

Preference will be given to organizations with at least three years of experience in administering a fellowship program of this size, nature, and complexity.

Technically eligible submissions are those which: 1) arrive electronically to www.grants.gov by the designated deadline 2) have heeded all instructions contained in the Notice of Funding

Opportunity (NOFO), including registrations, length and completeness of submission; and 3) do not violate any of the guidelines stated in the solicitation and this document.

C2. Cost Share

Not required. Providing cost sharing, matching, or cost participation is not an eligibility requirement for this NOFO and will not be factored in during the merit review process.

Note: If cost-share is included in the budget, the award Recipient must maintain written records to support all allowable costs that are claimed as its contribution to cost-share, as well as costs to be paid by the

Federal government. Such records are subject to audit. In the event the recipient does not meet the minimum amount of cost-sharing as stipulated in the recipient’s budget, DOS contribution may be reduced in proportion to the Recipient’s contribution.

C3. Other Eligibility Criteria

In order to be eligible to receive an award, all organizations must have a unique entity identifier (Data

Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.

Applicants, including U.S. affiliates of international organizations must provide a valid Data Universal

Numbering System (DUNS), and completed www.sam.gov registration when submitting application on www.grants.gov in response to this NOFO. Applicants that do not have a valid DUNS number and completed www.sam.gov registration will NOT be eligible for consideration. Implementing partners/sub-recipient organizations are required to have a valid DUNS number.

Applicants listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) are not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR

180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989

Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award. All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

Organizations must have a commitment to equal opportunity employment practices and to non-discrimination practices with regard to beneficiaries, without regard to race, religion, ethnicity, gender, sexual orientation, or political affiliation.

Organizations may only submit one application per organization. If more than one application is submitted by an organization, only the first application received will be reviewed for eligibility and funding.

Section D. Application and Submission Information

D1. Address to request Application Package

Applicants can find application forms on www.grants.gov under the announcement title and funding opportunity number provided above.

Please refer to the Proposal Submission Instructions (PSI) for additional application submission instructions, including information on required documents and format. Please follow both, the PSI and the NOFO, to ensure that the proposal package submission is in full compliance with the requirements.

Proposal submissions that do not meet all of the requirements outlined in this NOFO and the associated http://www.sam.gov/ http://www.grants.gov/ http://www.sam.gov/

PSI will not be considered.

Once the NOFO deadline has passed, DOS may not discuss this competition with any applicant until the proposal review process has been completed.

D2. Content and Form of Application Submission

Any prospective applicant who has questions concerning the contents of this NOFO should submit them by email to the contacts listed in Section G. Please refer to the funding opportunity number and title. Any updates about this NOFO will also be posted on www.grants.gov.

D3. Unique Entity Identifier (DUNS) and System for Award Management

(SAM)

Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management

(SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989

Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award. All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

In addition, if the organization plans to sub-contract or sub-grant any of the funds under an award, those sub-awardees must also have a unique entity identifier (DUNS) number. (Certain exceptions apply).

All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:

• Unique entity identifier from Dun & Bradstreet (DUNS number)

• www.SAM.gov registration

Step 1: Apply for a DUNS number

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-

705-5711 or visiting http://fedgov.dnb.com/webform

Applicants must have an active registration in SAM (www.sam.gov) prior to submitting an application, must prove a valid Unique Entity Identifier (UEI) number, formerly referred to as a DUNS number, and must continue to maintain an active SAM.gov registration with current information at all times during which it has an active Federal award or an application or plan under consideration by the U.S.

government. If an organization does not have an active registration in SAM.gov prior to submitting an application, the application will be deemed ineligible. Note: The process of obtaining a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.

The Unique Entity Identifier (UEI) is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards. SAM.gov is the

Federal government's primary database for complying with FFATA reporting requirements. OMB designated SAM.gov as the central repository to facilitate applicant and recipient use of a single public http://www.grants.gov/ http://fedgov.dnb.com/webform http://www.sam.gov/ website that consolidates data on all federal financial assistance. Under the law, it is mandatory to obtain a UEI number and register in SAM.gov.

SAM.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM.gov. It is the responsibility of the applicant to ensure it has an active registration in SAM.gov and to also maintain its active registration in SAM.gov.

An exemption from this requirement may be permitted on a case-by-case basis if the applicant’s identity must be protected due to possible endangerment of their mission, their organization’s status, their employees, or individuals being served by the applicant. Organizations requesting an exemption should email the point of contact listed in Section G of this NOFO.

D4. Submission Dates and Times

Applicants are urged to begin the application process well before the submission deadline as stated on page 1. No exceptions will be made for organizations that have not completed the necessary steps.

Applications received after the deadline will not be considered.

SAMS Domestic and Grants.gov automatically log the date and time an application submission is made, and the Department of State will use this information to determine whether an application has been submitted on time. Late applications are neither reviewed nor considered.

If ultimately provided with a notification of intent to make a Federal award, applicants typically have two to three weeks to provide additional information and documents requested in the notification of intent.

The deadlines may vary in each notification of intent and applicants must adhere to the stated deadline in the notification of intent.

D5. Funding Restrictions

The following activities and costs are not covered under this announcement (this list is NOT exhaustive):

Construction or renovations is not an allowable activity under this award;

Expenses made prior to the approval of a proposal or unreasonable expenditures will not be reimbursed;

Projects intended primarily for the growth or institutional development of the organization;

Projects seeking funds for personal use;

Projects that require a participation fee;

Administration of a project that will make a profit;

Expenses incurred before or after the specified dates of award period of performance (unless prior written approval is received);

Projects designed to advocate policy views or positions of foreign governments or views of a particular political faction;

Alcoholic beverages;

Costs of entertainment, including amusement, diversion, and social activities, and any associated costs, are unallowable, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized either in the approved budget for the federal award or with prior written approval of the Grants Officer.

Representation by Organization Regarding a Delinquent Tax Liability or a Felony Criminal Conviction:

In accordance with section 7073 of Division K of the Consolidated Appropriations Act, 2014 (Public Law

113-76) none of the funds made available by that Act may be used to enter into an assistance award with any organization that –

(1) Was “convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency has direct knowledge of the conviction, unless the agency has considered, in accordance with its procedures, that this further action is not necessary to protect the interests of the Government”; or

(2) Has any “unpaid Federal tax liability that has been assessed for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, unless the Federal agency has considered, in accordance with its procedures, that this further action is not necessary to protect the interests of the Government.”

For the purposes of Section 7073, it is the Department of State’s policy that no award may be made to any organization covered by (1) or (2) above, unless the Procurement Executive has made a written determination that suspension or debarment is not necessary to protect the interests of the Government.

D6. Other Submission Requirements

It is the responsibility of the applicant to ensure that it has an active registration in Grants.gov and that an application has been received by the system in its entirety. DOS bears no responsibility for disqualification that results from applicants not being registered before the due date or for data errors resulting from transmission or conversion processes. Additionally, you must save a screen shot of the checklist showing all documents submitted in case any document fails to upload successfully.

Section E. Application Review Information

E1. Criteria

The Department of State will issue an award to the applicant whose proposal represents the best value to the U.S. Government on the basis of technical merit, efficient use of U.S. Government funds, and satisfactory organizational capacity. In addition, the organization must demonstrate adequate financial management capability to be measured by a responsibility determination.

Applications should contain the applicants’ best terms from both cost and technical standpoints. The implementing partners (sub-recipients) of the primary recipient will be subject to Department of State approval.

Eligible applications will be evaluated by an independent review panel consisting of subject matter experts from other DOS bureaus/or offices, U.S. Embassies, and/or other U.S. Government agencies.

Final approval resides with the DOS Grants Officer.

The decision for the final eligibility and award determination rests with the Grants Officer.

The following criteria will serve as a standard which all eligible applications will be evaluated against. Each eligible application will be evaluated and scored on the review criteria using a 100-point scale.

The review panel will apply the following criteria when rating proposals:

Program Planning and Ability to Achieve Objectives: Applicant’s understanding and appreciation for the goals and objectives of the Thomas R. Pickering Foreign Affairs Graduate Fellowship Program and demonstrated ability to achieve the goals and objectives. 15 points

Institutional Capacity: Demonstrated knowledge of the Department of State’s Foreign Service career path and ability to mentor effectively Fellows pursuing this career. Demonstrated ability to manage successfully programs of this magnitude and complexity. Applicant’s fiscal health and ability to avoid program delays by covering necessary program expenses, at times, even before the award payment is processed. Applicant must provide evidence of its past performance and budget management of programs of comparable complexity and size. Applicant’s designation of a fully dedicated senior level program manager with decision making authority; fully dedicated program coordinator/assistant; full or part time recruitment staff with diversity recruitment experience and/or knowledge of the Department of State’s Foreign Service. 30 points

Program Management and Evaluation: Design and effectiveness of Applicant’s recruitment, implementation and evaluation plans and how they will be used to achieve program goals. 30 points

Financial Capacity/Cost Effectiveness: Applicants should demonstrate cost-effectiveness of the use of federal funds by presenting reasonable budgets based on real figures. Budgets that either significantly over-estimate or underestimate line item amounts will not be viewed as cost-effective. In addition, it is recommended that the budget narrative demonstrate the applicant’s ability to economize and plan effectively. Cost-share is voluntary and will not be used as a factor to evaluate the submission. 15 points

Sustainability/Multiplier Effect: Applicant’s clear articulation of how desired outcomes will be generated and methods used to ensure sustainability of the program and competitive program participants. 10 points

Cost Review

Costs will be reviewed for reasonableness, allowability, allocability, and cost-effectiveness of the use of

USG funds. The review of cost-effectiveness will include an examination of the application’s budget detail to ensure it is a realistic financial expression of the proposed project and does not contain estimated costs that are not allocable, reasonable, or allowable. Applications that have more efficient operational systems that reduce operation costs will be favorably considered on that factor. Final approval of the budget resides with the Grants Officer.

Applications that maximize direct activity costs and minimize administrative costs are encouraged. Other considerations are the completeness of the application, adequacy of budget detail, and consistency with elements of the technical application. In addition, the organization must demonstrate adequate financial management capability to be measured by a responsibility determination.

E2. Review and Selection Process

Applications will first be reviewed to determine technical eligibility.

All technically eligible applications will move forward to the merit review panel. Applications will be reviewed against the same criteria, listed above. Applications will be scored based on the strengths and weaknesses of the aforementioned categories and for consistency with the program goals and key areas of interest as contained in this NOFO.

The Merit Review Panel may provide conditions and recommendations on applications to enhance the proposed project, which must be addressed by the applicant before further consideration of the award. To ensure effective use of US Government funds, conditions or recommendations may include requests to increase, decrease, clarify, and/or justify costs and project activities.

E3. Federal Awardee Performance & Integrity Information System (FAPIIS)

The Department of State, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently

FAPIIS) (see 41 U.S.C. 2313).

The applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through

SAM.

The Department of State will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

Section F. Federal Award Administration Information

F1. Federal Award Notices

Successful applicants will be notified via email. This email may include a request for the applicant respond to panel conditions and recommendations. This notification is not an authorization to begin activities and does not constitute formal approval or a funding commitment.

Additional information that successful applicants may be required to submit after notification of intent to make a Federal award, but prior to issuance of a Federal award, may include:

Written responses and any revised application documents addressing any conditions or recommendations from the Review Panel and awarding bureau;

Completion of the Department’s Financial Management Survey, if receiving GTM/TAC funding for the first time or requested by the Grants Officer;

Submission of required documents to register in the Payment Management System (PMS) managed by the Department of Health and Human Services if receiving GTM/TAC funding for the first time;

Other requested information or documents included in the notification of intent to make a Federal award or subsequent communications prior to issuance of a Federal award.

Final approval…