NoFO Adult Post Release Reentry Services_2022.pdf

Public Safety Department- Division of Justice Services/Reentry Adult Post-Release Services Page 1

Notification of Funding Opportunity (NoFO)

Adult Post-Release Reentry Services

FY23 – FY25

Individual Funding Opportunities Available for:

1. Case Management Services

2. Transitional Job Programs

3. Transitional Housing Programs

4. Mental Health Treatment/Services

Service providers need not apply for all opportunities

NoFO available to the public: February 23, 2022

Mandatory Pre-Proposal Conference: March 7, 2022 at 9 a.m. ET

Electronic Submission Deadline: March 21, 2022 at 5 p.m. ET

Palm Beach County Board of County Commissioners

Public Safety Department – Division of Justice Services/Reentry

301 N. Olive Avenue, Suite 1001

West Palm Beach, Florida 33401

(561) 355-2326

Public Safety Department- Division of Justice Services/Reentry Adult Post-Release Services Page 2

TABLE OF CONTENTS

I. GENERAL INFORMATION

II. OFFICIAL NOTIFICATION OF FUNDING OPPORTUNITY

A. Program Requirements for Case Management & General Client Support Services

B. Program Requirements for Transitional Job Program

C. Program Requirements for Transitional Housing Program

D. Program Requirements for Mental Health Services/Treatment

III. TIMELINE

IV. CONE OF SILENCE

V. PROPOSAL GUIDELINES

VI. TERMS AND CONDITIONS

Attachment 1: What Works to Reduce Recidivism

Attachment 2: Cover Sheet Template

Attachment 3: Submittal Checklist

Attachment 4: Program Budget Template

4A. Program Budget Template for Case Management & General Client Support Services ...32

4B. Program Budget Template for Transitional Job Program

4C. Program Budget Template for Transitional Housing Program

4D. Program Budget Template for Mental Health Services/Treatment

Attachment 5: Program Staff Template

Attachment 6: Logic Model Template

Attachment 7: IRS Form 990 – Return of Organization Exempt from Income Tax

Attachment 8: Sample Contract Form

Attachment 9: Case Management and Client Support Services

Attachment 10: Terms & Conditions by Funding Source

READ CAREFULLY AND COMPLY WITH ALL REQUIREMENTS

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I. GENERAL INFORMATION

The purpose of this Notification of Funding Opportunity (NoFO) is for the Palm Beach County (PBC)

Board of County Commissioners’ (BCC) Public Safety Department – Division of Justice Services /Reentry to solicit proposals from qualifying agencies to provide services related to adult post-release reentry services.

PBC BCC created the Public Safety Department – Division of Justice Services/Reentry (PBC Reentry), in part, to contract with agencies that provide services to assist adults who are moderate-to-high risk of recidivating (based on a validated risk and needs assessment) and transitioning back to PBC after a period of incarceration. The adult post-release reentry services should be evidence-based (please refer to Attachment

1). If awarded, proposers would be working directly with eligible reentry clients who have been convicted of felonies, which may include forcible felonies.

The adult post-release reentry services addressed in this NoFO should include a minimum one of the following service categories:

A. Case Management & General Client Support Services: Assessment, identification, and facilitation of services to address the basic and criminogenic needs of participants through individualized case planning, supportive services, and connections within the community. Case managers will be trained to administer the Level of Supervision/Service Inventory Revised (LSI-r) risk/needs assessment, Risk-Needs-Responsivity Model, Motivational Interviewing, Cultural Competency and Trauma-

Informed Care (TIC).

General Client Support Services may include but limited to cognitive behavioral interventions, pro-social activities, employment assistance, medication/medical assistance, family reunification counseling, educational classes, educational classes and therapies to address substance use disorders, and vocational training for adults. Further information regarding case management and general client support services is listed on Attachment 9.

Agencies providing Case management & General Client Support Services will be responsible for coordinating substance use assessments and education for applicable reentry participants.

B. Transitional Job Program: Hands-on employment training through the implementation of a designated transitional job to provide experiential learning, build skills and experience, coupled with a cognitive behavioral intervention (CBI). Ultimately, these temporary, subsidized transitional jobs help individuals secure and maintain unsubsidized employment and prepare for long-term success in the labor market. PBC Reentry is seeking creative programs that focus on building a work history, supporting individuals in reattaching to the workplace, and providing meaningful work experience.

C. Transitional Housing Program: short-term transitional housing opportunities provided via direct service or referral to other housing entities.

D. Mental Health Services/Treatment: Provides assessments of mental health used to indicate the severity of mental and/or behavioral health disorders, or related issues, and identify any necessary treatments. counseling, therapies, or other necessary mental and/or behavioral health treatments.

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The Public Safety Department – Division of Justice Services/Reentry, in collaboration with the PBC Reentry

Task Force and its six subcommittees, developed a Reentry Task Force Strategic Plan ( Strategic Plan) with four intended reentry outcomes: 1) increased public safety, 2) reduced recidivism rates, 3) decreased number of crime victims, and 4) improved quality of life for PBC residents. The Strategic Plan is a dynamic document that is subject to modification and periodic updates and is available for review at http://discover.pbcgov.org/publicsafety/justiceservices/PDF/Reentry/StrategicPlan.pdf. The Public Safety

Department – Division of Justice Services/Reentry encourages all those interested in submitting proposals to familiarize themselves with the Strategic Plan.

Proposer Requirements

Proposers will clearly identify how their service/program(s) address the service category the applicant is applying for.

Proposers will clearly identify how their service/program(s) address the four intended reentry outcomes as outlined in the Strategic Plan and the performance metrics in Attachment 1.

Proposers seeking PBC assistance must be chartered or registered with the Florida Department of

State, have been incorporated for at least one (1) agency fiscal year, and have provided services for at least six (6) months.

Proposers must hold current and valid 501(c)(3) status as determined by the Internal Revenue

Service or be government entities.

Proposers must demonstrate accountability through the submission of acceptable financial audits performed by an independent auditor.

Reentry Contact Person

The Reentry Point of Contact for this NoFO is Molly McConnell, Contracts & Grants Coordinator. Her contact information is as follows:

NoFO Application & Programmatic Questions

Molly McConnell

PBC Public Safety Department

Division of Justice/Victim Services

4210 N Australian Ave

West Palm Beach, Florida 33407

Email - mmcconne@pbcgov.org

Except during the Mandatory Pre-Proposal Conference, any explanations/clarifications desired by Proposers must be requested in writing and emailed to the Reentry Contact Person. The questions or comments must contain the Proposer’s name, address, phone number and email address. All requested explanations, responses, or clarifications, including those posed at the Mandatory Pre-Proposal Conference, will be posted on the Reentry website at http://discover.pbcgov.org/publicsafety/justiceservices/Pages/Reentry-

Services.aspx.

Amendments to NoFO

No oral interpretation of this NoFO shall be considered binding. PBC will be bound by the information and statements only when such statements are written and executed under the authority of the Department of http://discover.pbcgov.org/publicsafety/justiceservices/PDF/Reentry/StrategicPlan.pdf mailto:mmcconne@pbcgov.org http://discover.pbcgov.org/publicsafety/justiceservices/Pages/Reentry-Services.aspx http://discover.pbcgov.org/publicsafety/justiceservices/Pages/Reentry-Services.aspx

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Public Safety. Any interpretation, clarification, correction or change to this NoFO will be made only by

Amendment. As they are issued, all Amendments to this NoFO will be posted under the applicable solicitation on PBC’s online Vendor Self Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService.

Interpretations, corrections or changes made in any other manner will not be binding, and Proposers shall not rely upon such interpretations, corrections or changes. It is the sole responsibility of the Proposer to routinely check PBC’s online VSS system for any Amendments that may have been issued prior to the

Electronic Submission Deadline Date for receipt of proposals. The Proposer should verify with the designated Contact Person prior to entering a proposal that all Amendments have been received. PBC shall not be responsible for the completeness of any NoFO package not downloaded from PBC’s online VSS system or picked up from the Public Safety Department – Division of Justice Services/Reentry.

Changes to this NoFO, when deemed necessary by PBC, will be completed only by written Amendment(s) issued prior to the Electronic Submission Deadline Date for receipt of proposals. Proposers should not rely on any representations, statements or explanations other than those made in the NoFO or in any Amendment to this NoFO. Where there appears to be a conflict between the NoFO and any Amendment issued, the last

Amendment issued shall prevail.

Review of Proposals

Each Proposal will be reviewed to determine if the Proposal is responsive to the NoFO. Proposals deemed to be non-responsive will be rejected without being evaluated. A responsive Proposal is one that has been signed, has been uploaded by the specific electronic submission date and time, and has provided the information required to be submitted with the Proposal. While poor formatting, poor documentation, and/or incomplete or unclear information may not be cause to reject a Proposal without evaluation, such substandard submissions may adversely impact the evaluation of your Proposal, especially information relating to establishing financial/business stability. Proposers who fail to comply with all required and/or desired elements of this NoFO, do so at their own risk.

Selection Process

All responsive proposals will be reviewed first by the Reentry Point of Contact to determine if each Proposer has submitted the required information and meets all Proposal Guidelines (as stated in Section V). Those proposals fulfilling the Proposal Guidelines shall be referred to the Review Panel for review and further consideration.

The Review Panel will evaluate all responses to this NoFO that meet the Proposal Guidelines and are deemed responsive. The Review Panel will evaluate all proposals based on the information submitted with the Proposal. Accordingly, Proposers are urged to ensure that their Proposal contains all the necessary information for the Review Panel to fairly and accurately evaluate each of the criteria listed in the Proposal

Guidelines.

The Review Panel is tentative scheduled to meet in virtual public session on March 23, 2021 at 1 p.m. ET due to the current COVID-19 pandemic to score each Proposal by reviewing each Proposal against the evaluation criteria listed in the Proposal Guidelines. Upon completion of the Review Panel’s review and discussion of all the responsive proposals submitted, each Review Panel member shall score each proposal https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

Public Safety Department- Division of Justice Services/Reentry Adult Post-Release Services Page 6 and total the scores for each proposal. Score Cards will be reviewed for completion and accuracy prior to the end of the Drug Court Selection Committee meeting. Access to the Review Panel’s virtual proposal evaluation will be available upon request.

After the Review Panel has scored each Proposal, either a finalist(s) will be ranked and the Review Panel will make its recommendation for award of contract(s) or it will be determined which proposals will be given further consideration for award and “shortlisted” to give an Oral Presentation/Demonstration.

Oral Presentations/Demonstrations are tentatively scheduled for March 29, 2022 at 9 a.m. ET. These meetings will not be open to the public. In accordance with the sunshine laws of the State of Florida, as amended, any portion of a meeting at which a vendor makes an oral presentation as part of a competitive solicitation or at which a vendor answers questions as part of a competitive solicitation is exempt from the public meeting requirement. Further, any portion of the Review Panel meeting at which negotiation strategies are discussed is exempt from the public meeting requirement. Proposers will be notified via email of selection outcomes on March 30, 2022.

Right of Appeal/Protest

Any Proposer may protest a recommendation for subrecipient awards by submitting a written protest to

Stephanie Sejnoha, Director of the Public Safety Department, within five (5) business days of the posting of the Recommended Subrecipient Awards.

The protest shall be submitted in writing, shall identify the protestor and the solicitation, shall include a factual summary of the basis for the protest, and shall be addressed to the Director of the Public Safety

Department, via hand-delivery, via mail to 20 S. Military Trail, West Palm Beach, FL 33415, or via email to ssejnoha@pbcgov.org and reference in the subject line: NoFO Adult Post-Release Reentry Services

Protest. A protest is considered filed when it is received by the Director of the Public Safety Department.

Failure to file a protest within five (5) business days of the posting of the Recommended Subrecipient

Awards shall constitute a waiver of the Proposer’s right to protest.

Contractual Insurance Requirements, if a Proposal is Selected

Please refer to Attachment 8 for a sample of contractual insurance requirements.

mailto:ssejnoha@pbcgov.org

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II. OFFICIAL NOTIFICATION OF FUNDING OPPORTUNITY (NoFO)

PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS

PUBLIC SAFETY DEPARTMENT – DIVISION OF JUSTICE SERVICES/REENTRY

ADULT POST-RELEASE REENTRY SERVICES (FY20 – FY23)

NOTIFICATION OF FUNDING OPPORTUNITY (NoFO)

The Public Safety Department – Division of Justice Services/Reentry will be accepting proposals for Adult

Post-Release Reentry Services (FY23 – FY25). Contracts issued will be for one (1) three (3) year period.

Proposers must address at least one of the service categories below in order to be considered. If a proposer is able to address multiple categories, they may submit proposals for any additional service categories. Each service category will require topic specific questions to be answered.

The NoFO and all associated documents will be available on the PBC’s online VSS system and the Reentry website. Registered agencies can sign-in or user may choose Public Access. A hard copy of the NoFO may also be obtained without charge from the Public Safety Department – Division of Justice Services/Reentry at 301 N. Olive Avenue, Suite 1001, West Palm Beach, Florida 33401; Monday through Friday, 8:00 a.m. to 5:00 p.m.

Eligible Proposers Not-for-profit agencies holding current and valid 501(c)(3) status as determined by the Internal Revenue

Service or government agencies providing services to formerly incarcerated adults.

Service Categories*

A. Case management & General Client Support Services**

B. Transitional Job Program

C. Transitional Housing Program

D. Mental Health Services/Treatment

*Proposers must apply for at least one of the above listed service categories and have the ability to do that

Service Category in full or they will be required to form Memorandums of Understanding (MOU) with community based agencies to fill the gap in services. Proposers are able to apply for more than one of the above Service Categories. All proposers awarded for services outlined in this NoFO will be expected to communicate and work together. Any awarded proposers must agree to refer adult post-release reentry participants to other awardees for services outlined in this NoFO first prior to using other community based agencies.

**Case Management & General Support Services have two billing categories. Case management is billed by a unit rate and reimbursed after services are rendered. Client support services are reimbursed by expenditure after proper documentation is received (i.e. receipts, sign-in sheets, etc.). If Proposers are unable to execute General Client Support Services, they will be required to form Memorandums of Understanding

(MOU) with community based agencies to fill the gap in services. Proposers for this category will be required to form an MOU with a substance use assessment/education provider and will need to submit a signed Letter of Intent from this provider with their proposal. For more information about case management and client support services, please refer to Attachment 9.

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A. Program Requirements for Case Management & General Client Support Services Proposers will be expected to meet the following requirements at the time of contract execution:

Case Manager Minimum Criteria

Case Manager Supervisor Minimum Criteria

Service Records and Documentation

Assessments and Release Plans

Required Meetings and Events

Budget and Reimbursement Rates

Case Manager Minimum Criteria

Experience in social services as it relates to the criminal justice and/or reentry system.

Related Bachelor’s degree or an equivalent history of experience.

Complete and obtain required training/certifications as determined by PBCJS within 90 days of hire/contract execution.

Familiar with community resources as it relates to the reentry system.

Dedicated and committed primarily to this program and its goals.

Case Manager Supervisor Minimum Criteria

Related Bachelor’s degree and two (2) years of experience in social services as it relates to the criminal justice and/or reentry system.

Previous supervisory experience.

Complete and obtain required training/certifications as determined by PBCJS within 90 days of hire/contract execution.

Service Delivery

Proposers must be able to provide case management and general client support services within a reasonable amount of time as determined by PBC Reentry. Case management supervisors will be expected to regularly staff and review cases to evaluate the effectiveness of services and ensure contract compliance.

The case management provider will be responsible for the coordination of external services, managing a caseload and supporting the goals and achievement of reentry participants. Case management agencies will be expected to implement, provide or coordinate pro-social events/activities, program incentives, transportation services, employment assistance, medical financial assistance, substance use assessments/education, financial identification assistance, post-release education preparation classes, technology needs assistance and other basic needs assistance.

Coordination with a substance use assessment and education provider will be mandatory. The substance use provider awardees propose to work with will be required to be compliant with the Service Records and

Documentation, Required Meetings and Events and Budget and Reimbursement Rates sections.

Service Records and Documentation

Proposers must be able to document all case management and general client support services within three

(3) business days or as determined by PBC Reentry. All documentation must be entered into the PBC

Reentry approved online program RENEW. Documentation includes, but is not limited to, case notes, Public Safety Department- Division of Justice Services/Reentry Adult Post-Release Services Page 9 scanned intake, assessment, and other paperwork/forms, supervisory review notes, client demographics, detainment location information, and other relevant information. Awarded proposers will be given access to RENEW and be provided with tutorial trainings by PBC Reentry. All records should be maintained for seven (7) years.

Assessments and Release Plans

Proposer staff will be required to complete assessments and release plans on all clients based on client needs. Assessments and release plans utilized can be, but are not limited to:

Level of Service Inventory-Revised (LSI-R) Assessment

Pre-Release Plans

Post-Release Plans

Employment Readiness Assessments

Needs Assessments

Proposers will be required to meet with PBC Reentry staff on a monthly basis, or at the PBC Criminal

Justice Program Manager’s discretion, to provide program updates and strategize on how to improve PBC’s reentry system. Proposers will also be required to be involved with the PBC Reentry Task Force and should be available for other reentry trainings and events, as determined by PBC Reentry.

Proposers will be allocated an approved budget amount based on funding availability and program service capacity. The below proposed unit rate and administrative fee is contingent on funder approval and is subject to change during and after the lifecycle of this NoFO.

For FY23, the proposed case management unit rate is $12.43 per unit and will be billed in 15-minute increments. A funder approved unit rate will fund agency direct services staff salary and benefits, 3% annual salary increase and accounts for the expected chargeable hours per staff (direct services must account for at least 60% of staff time). In addition to the funder approved unit rate, awardees will receive a 10% administrative fee based on units provided on a monthly basis. The administrative fee will only apply to case management units billed and will not be applied to general client support services billed. The administrative fee is designed to fund agency operating costs, supplement supervisory salaries and other administrative costs the awardees may incur.

Case Management & General Client Support Services Billing Example:

MONTH 1 - 2022

Case Management (Direct Services) $12.43 per unit x 500 units =$6,215.00

Client Support Services (Based on Compensation Chart) =$1,000

Administrative Fee (10%) (10% of Case Management) =$621.50

Total Reimbursed for Month 1 - 2022 =$7,836.50

The current funder approved rate for post-release substance use assessments is $100 maximum per assessment. The current funder approved rate for post-release substance use education is $300 maximum per participant. Additional funds may be available through support substance use services funding.

Public Safety Department- Division of Justice Services/Reentry Adult Post-Release Services Page 10

B. Program Requirements for Transitional Job Program

Program Management

Career Services

Transitional Job Timeline and Pay

Host Sites

Program Management Transitional job placements must include a position description, with a clearly defined supervisor. This supervisor will be required to regularly communicate with PBC Reentry staff regarding the status of transitional job participants. Proposers will be required to maintain records for the transitional job participants and is responsible for ensuring that wages, employer’s share of federal Social Security and

Medicare taxes, unemployment, and worker’s compensation insurance are paid if applicable. Wages and/or stipends must be agreed upon prior to implementation.

Additionally, the transitional job proposer host site(s) must ensure that timesheets are filled out appropriately. Proposers are responsible for training host sites and holding host sites accountable for transitional job program goals, rules, and policies. Proposers will be expected to work closely with PBC

Reentry to ensure high quality service delivery.

Proposers should be able to demonstrate their knowledge of transitional jobs as a workforce strategy that combines time-limited wage paying jobs, skill development, and supportive services to transition participants rapidly and successfully into the labor market. Transitional job programs reflect a flexible evolving design comprised of core fundamental elements combined with elements tailored to the target population. These elements include: orientation and assessment, life skills and job readiness, career pathways planning, job placement and additional client support and incentives.

Career Services

The transitional job proposer must provide career and supportive services. Proposals should clearly specify the structure for the provision of career and supportive services in both the program description and budget narrative sections. Transitional jobs provided should be developed to meet local job market demands.

Transitional jobs provided should also assist and prepare reentry participants for realistic job opportunities.

Career services include:

Assessment of skill levels (including literacy, numeracy, and English language proficiency), aptitudes, abilities, and supportive service needs

Job search and placement assistance

Career counseling, including the provision of labor market information

Referral to partners to meet work readiness and supportive service needs, including child care

Additional services as defined by the Workforce Innovation and Opportunity Act (WIOA) section

134 (c)

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Transitional Job and Pay

Transitional jobs provided must be time limited (ideally 6 months or as approved by PBC Reentry) and require at least fifteen (15) but not more than forty (40) hours of work per week. All transitional jobs must pay at least the State of Florida’s minimum wage ($10/hour at the release of this NoFO).

Host Sites Transitional job program proposers must able to be a host site or have access to a host site to provide transitional job placements. A proposer may have multiple host sites but must provide day-to-day supervision of the transitional job participants while on site. Any use of external host sites will require pre-approval by PBC Reentry and proposers must develop an MOU or agreement with each host site clearly laying out rules and responsibilities. Host sites may be developed on an on-going basis with PBC Reentry approval.

Proposers must be able to document all transitional job services within a reasonable amount of time as determined by PBC Reentry. All documentation must be entered into the PBC Reentry approved online program RENEW. Documentation includes, but is not limited to, case notes, scanned intake, assessment, and other paperwork/forms, supervisory review notes, client demographics and other relevant information.

Any rewarded proposers will be given access to RENEW and be provided with tutorial trainings by PBC

Reentry. All records should be maintained for seven (7) years.

Proposers will be allocated an approved budget amount based on funding availability and program service capacity. All rates are contingent on funder approval and are subject to change during and after the lifecycle of this NoFO. Additional funds may be available through support services funding. The current funder approved rate is $550 maximum per participant per week. Reentry participants engaged in transitional job programs are required to take cognitive behavioral intervention (CBI) classes. Transitional job programs who are able to provide CBI classes as well will receive the current funder approved rate of $25 per participant per class.

C. Program Requirements for Transitional Housing Program

Supportive transitional housing

Program Management

Services Records and Documentation

Supportive Transitional Housing Transitional housing programs aim to reduce incarceration by providing individuals a safe, supportive environment in which to live as they participate in voluntary services to reduce their likelihood of re-arrest and/or re-incarceration. Transitional housing fills a much-needed gap in the transition from housing instability to permanent housing. This kind of immediate housing resource provides individuals a stable place to live and access services while figuring out permanent housing possibilities including preparing and awaiting response on various housing applications, finding family or friends to stay with, and/or other long-term options.

Transitional housing program proposers must be able to provide safe, clean, drug-free and furnished housing

Public Safety Department- Division of Justice Services/Reentry Adult Post-Release Services Page 12 to PBC reentry participants. The anticipated length of stay in a transitional housing bed is up to 6 months per participant regardless of calendar or fiscal year though some individuals may stay for shorter or longer periods of time. Participant length of stay that exceeds 6 months requires pre-approval by PBC Reentry.

If awarded, proposers will be working directly with reentry clients who have been convicted of certain felonies that may restrict housing locations. Proposers should be able to demonstrate their knowledge of laws and ordinances that dictate housing restrictions.

Program Management Transitional housing program proposers should have adequate program staff and supervisors available to meet clients’ needs. Staff may include, but is not limited to: program manager, building/property manager and any necessary administrative and/or maintenance staff to support operations. Proposers shall be compliant with any applicable local, state or federal housing ordinances, zoning, laws, etc.

Proposers must be able to document all transitional housing services within a reasonable amount of time as determined by PBC Reentry. All documentation must be entered into the PBC Reentry approved online program RENEW. Documentation includes, but is not limited to, case notes, scanned intake, assessment, and other paperwork/forms, supervisory review notes, client demographics and other relevant information.

Any rewarded proposers will be given access to RENEW and be provided with tutorial trainings by PBC

Reentry. All records should be maintained for seven (7) years.

Proposers will be allocated an approved budget amount based on funding availability and program service capacity. All rates are contingent on funder approval and are subject to change during and after the lifecycle of this NoFO. Additional funds may be available through support services funding. The current funder approved rate is $35 per day with a $7,000 maximum per participant. Reentry participants may stay up to a total six (6) months in transitional housing regardless of the fiscal year. Reentry participants who require additional time in transitional housing will be considered on a case-by-case basis and must be approved by

PBC Reentry prior for awardees to be considered for reimbursement.

Funding provided for transitional housing should cover reentry participants’ use of a furnished space.

Furnished spaces should include a mattress, bed frame, kitchen space with appliances for cooking/meal preparation, bathroom with shower and/or bathtub, reasonable accommodations to secure personal belongings, and a closet and/or dresser. Furnished units should be cleaned between participants, pass local city/county/relevant inspections and be free of pests at the expense of property.

D. Program Requirements for Mental Health Services/Treatment

Clinician Minimum Criteria

Clinician Supervisor Minimum Criteria

Service Records and Documentation

Mental Health Screening, Assessments and Treatment

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Clinician Minimum Criteria

Licensed Clinical Social Worker (LCSW) or Licensed Mental Health Counselor (LMHC)

Complete and obtain required training/certifications as determined by PBCJS within 90 days of hire/contract execution.

Clinician Supervisor Minimum Criteria

Licensed Clinical Social Worker (LCSW) or Licensed Mental Health Counselor (LMHC)

Previous supervisory experience.

Complete and obtain required training/certifications as determined by PBCJS within 90 days of hire/contract execution.

Proposers must be able to document all mental health services within a reasonable amount of time as determined by PBC Reentry. All documentation must be entered into the PBC Reentry approved online program RENEW. Documentation includes, but is not limited to, case notes, scanned intake, assessment, and other paperwork/forms, supervisory review notes, client demographics and other relevant information.

Any rewarded proposers will be given access to RENEW and be provided with tutorial trainings by PBC

Reentry. All records should be maintained for seven (7) years. Proposers shall maintain complete participant treatment records and on site, as outlined in the licensure requirements, including electronic data, as required by law.

Mental Health Screening, Assessments and Treatment

Proposer staff will be required to complete reentry participant screenings, assessments and treatment plans on all clients based on client needs. Assessments and treatments plans utilized can be, but are not limited to:

Mental health screening/evaluation and assessment to address the severity of mental health needs as well as the participant’s strengths, weaknesses, and motivation.

Initial individualized treatment plan developed, together with the reentry participant that is reviewed and updated with the reentry participant on a monthly basis.

Individual counseling sessions with a duration of no less than fifty (50) minutes. Examples of some of the issues that sessions might address are needs assessments, treatment plans, continuing care plans, substance use issues, stopping illegal activity to avoid rearrest and/or reincarceration, family relationships and social relationships.

Group counseling sessions on days and times that are most conducive to successful completion of the program to include evenings and weekends. The duration of each outpatient group counseling session shall be fifty (50) minutes. Group size shall not exceed fifteen (15) participants. Evidence based practices should be implemented such as the use of Cognitive Behavioral Therapy.

Mental health services consisting of evaluations, medication prescription and medication management.

Proposers will be required to meet with PBC Reentry staff on a monthly basis, or at the PBC Criminal

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Justice Program Manager’s discretion, to provide program updates and strategize on how to improve PBC’s reentry system. Proposers will also be required to be involved with the PBC Reentry Task Force and should be available for other reentry trainings and events, as determined by PBC Reentry.

Proposers will be allocated an approved budget amount based on funding availability and program service capacity. All rates are contingent on funder approval and are subject to change during and after the lifecycle of this NoFO. Additional funds may be available through support services funding. The current funder approved rate for post-release mental health assessments is $300 maximum per assessment. The current funder approved rate for post-release mental health treatment (individual or group sessions) is $1,000 maximum per participant.

What Works to Reduce Recidivism All Proposers are recommended to follow evidence-based practices on what works to reduce recidivism. For a complete description of what works to reduce recidivism, please refer to Attachment 1.

Monitoring and Quality Control

If selected, Proposers agree to participate in further evaluation, conducted by the Public Safety Department

– Division of Justice Services/Reentry, or on behalf of the Public Safety Department – Division of Justice

Services/Reentry. In addition to monitoring, this may include assessment to investigate program effectiveness. Accordingly, Proposers must agree to:

Provide data pertaining to clients served during the contract period as determined by PBC Reentry staff.

Review the accuracy of the information about the service/program(s) and ensure information is maintained current.

This funding will require data tracking and reporting to the PBC Reentry Program to collect information on the efficiency and effectiveness of the program as a whole. Proposers must be able to provide specific metrics to the PBC Reentry Program on a regular basis. The scope of data required may include, but is not limited to, the following:

Post-release data, including but not limited to enrollment, referrals, and attendance.

Statistics concerning reentry participant program success.

Administer client satisfaction surveys provided by PBC.

Review the accuracy of the information about the service/program(s) and ensure information is maintained current.

Proposals and Amount of Funds Requested The funding available for adult reentry services (pre-release and post-release) will be approximately $936,894 annually. If selected, Proposers will be considered Subrecipients of select funds. All rates and funding available is contingent on funder approval and are subject to change during and after the lifecycle of this NoFO.

PBC adult reentry services (pre-release and post-release) are funded by local, state, and federal funding sources. Each funding source has its own terms and conditions, as well as reporting requirements, which will be part of any contract between PBC and the selected entities. If selected, Proposers must adhere to these terms and conditions. This is including, but not limited to 2 CFR §200. For more information, please refer to

Attachment 10.

https://www.ecfr.gov/cgi-bin/text-idx?SID=6214841a79953f26c5c230d72d6b70a1&tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl

Public Safety Department- Division of Justice Services/Reentry Adult Post-Release Services Page 15

Proposers should request only the amounts necessary to implement the proposed service/program(s) and are encouraged to seek funding from other sources. Funds will be awarded from an all-inclusive approach that dovetails points awarded, available funding, and community needs. Awards may be made in an amount less than requested. Final monetary awards will be negotiated during the contracting process with

PBC.

Mandatory Pre-Proposal Conference

There will be a Mandatory Pre-Proposal Conference held virtually on March 7, 2022 from 9 a.m. – 11 a.m.

for all Proposers. Please confirm attendance by emailing the Reentry Contact Person and a link will be provided.

Electronic Submission Deadline Date

To submit, upload a single PDF electronic file in an email to Molly McConnell at mmcconne@pbcgov.org no later than March 21, 2021 at 5:00 p.m. ET. All proposals should include the written proposal and attachments per the Proposal Guidelines in Section V. Proposers will receive a confirmation email from the NoFO Point of Contact within two (2) business days of receipt. If your agency does not receive a confirmation email within two (2) business days, please send a follow up email from the NoFO Points of

Contact requesting confirmation of the receipt of your agency’s proposal.

Technical Assistance

Any request for technical assistance must be in writing and emailed to Reentry Contact Person. The Reentry

Contact Person will not be available to respond to questions after March 14, 2022 at 5:00 p.m., which is five

(5) business days before the Electronic Submission Deadline Date.

IN ACCORDANCE WITH THE PROVISIONS OF THE ADA, THIS AD AND DOCUMENTS LISTED

CAN BE REQUESTED IN AN ALTERNATE FORMAT. AUXILIARY AIDS OR SERVICES WILL BE

PROVIDED UPON REQUEST WITH AT LEAST THREE DAYS NOTICE (CONTACT M O L L Y

M CCO N NE LL A T M M CCO N NE @P BC G O V .O RG ).

mailto:mmcconne@pbcgov.org mailto:MMCCONNE@PBCGOV.ORG

Public Safety Department- Division of Justice Services/Reentry Adult Post-Release Services Page 16

III. TIMELINE

DATE ACTIVITY

February 23, 2022 NoFO available to public

March 7, 2022 Mandatory Pre-Proposal Conference virtually from 9 a.m. – 11 a.m.

March 14, 2022 Final day to submit written questions

March 16, 2022 All questions to be answered

March 21, 2022 Electronic Submission Deadline Date (by 5:00 p.m. EST)

March 23, 2022 Reentry Review Panel meets review proposals (1:00 p.m. – open to the public)

March 29, 2022

March 30, 2022

Reentry Selection Committee meets to accept oral presentations, review and finalize score proposals (starting at 9:00 a.m. – proposers chosen for oral presentations will be notified of an assigned time)

Electronic notification of award outcome to proposers

April 6, 2022 Final date to submit written Protest

Public Safety Department- Division of Justice Services/Reentry Adult Post-Release Services Page 17

IV. CONE OF SILENCE

This NoFO includes a Cone of Silence. The Cone of Silence will apply from the Electronic Submission

Deadline Date and terminate at the time the awards are approved by the BCC.

All parties interested in submitting a Proposal will be advised of the following:

Lobbying - "Cone of Silence."

Proposers are advised that the "Palm Beach County Lobbyist Registration Ordinance" (Ordinance), a copy of which can be accessed at www.pbcgov.com/legislativeaffairs/Pages/Lobbying_Regulations.aspx, in effect.

The Proposer shall read and familiarize themselves with all of the provisions of said Ordinance, but for convenience, the provisions relating to the Cone of Silence have been summarized here. "Cone of Silence" means a prohibition on any non-written communication regarding this NoFO between any Proposer or Proposer’s representative and any County Commissioner or Commissioner's staff. A Proposer's representative shall include, but not be limited to, the Proposer's employee, partner, officer, director or consultant, lobbyist, or any, actual or potential subcontractor or consultant of the Proposer.

The Cone of Silence is in effect as of the Electronic Submission Deadline Date. The provisions of the

Ordinance shall not apply to oral communications at any public proceeding, including pre-proposal conferences, oral presentations before selection committees, and contract negotiations during any public meeting. The Cone of Silence shall terminate at the time that the BCC approves awards or a contract, rejects all proposals or otherwise takes action which ends the solicitation process.

http://www.pbcgov.org/legislativeaffairs/Pages/Lobbying_Regulations.aspx

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V. PROPOSAL GUIDELINES

Complete the Cover Sheet (Attachment 2)

Submit the Proposal in the order of the Submittal Checklist (Attachment 3)

ALL proposers shall address the questions and submit Section 1 Description of Need (questions

1.1-1.5) once regardless of how many service categories applied for.

*Proposers must submit a separate proposal for each Service Category being applied for. For example, if a proposer is seeking funding for a Transitional Housing Program and Mental Health

Services/Treatment, the proposer would submit answers for Section 1. Description of Need

(questions 1.1-1.5), Section C. Transitional Housing Program (questions C.1-C.18) and Section

E. Mental Health Services/Treatment (questions E.1-E.14).

Use Times New Roman font, 12 point, double spaced, standard 8 ½ x 11”

Submit one (1) single electronic PDF file to the Reentry website. The file shall be named as follows:

ADULT POST RELEASE REENTRY SERVICES_FY23_to_FY25_Proposer’s Agency

Name_Service Category Addressed

Fully address the following questions and provide citations for all data sources

1.1 Clearly define any specialized programming your agency may offer PBC reentry participants (ex. programs for sex offenders/predators, gang related crimes, participants with substance use disorder, etc.)

1.2 Define your agency’s project management capacity/capabilities and experience with providing services to criminal justice involved clients. Please include years of experience with this population.

1.3 Describe the roles, responsibilities, expertise, and experience of key program staff for each Service Category your agency is applying for (including individuals from your agency, your partners, and consultants).

1.4 Describe the organization’s financial capacity to contract with the county, including ability to meet insurance requirements, staffing and organizational structure (include an organizational chart).

1.5 Provide examples of collaboration with other government, private, and non-profit agencies.

A.1 Describe the specific case management services your program will provide. Outline which, if any, evidence-based programming you are proposing to utilize in delivering services.

A.2 Indicate your program’s proposed outcomes during the funding period and how your program will accomplish its goals.

Section A. Case Management & General Client Support Services (up to 35 points)

Section 1. Organizational Capacity (up to 15 points)

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A.3 Describe how services will be provided to those who reside in Northern, Southern and western regions of the county. Please include the accessibility of program site(s) to bus routes/public transportation and availability of day and evening services for participants

A.4 Define the estimated number of clients to be served for each Service Category your agency is applying for.

A.5 Describe in detail, how the population served helped design, implement and evaluate your program? Please describe any ongoing involvement if applicable.

A.6 Case management & general client support services outlined in this NoFO are to be compliant with all

Program Requirements listed on pages 8-9. Describe, in detail, your agency’s ability to plan to meet all

Program Requirements. If your agency is unable to meet all Program Requirements directly, please include community based partners that would be used to address any gaps in services, identifying the roles and responsibilities of each. Please provide letters of intent from all proposed agencies that an MOU for these partner services will be completed if one does not already exist. If an MOU exists, please provide a copy of the executed MOU in lieu of letters of intent.

A.7 Describe the specific substance use treatment services your program will provide/coordinate and how it will be tailored to the needs of reentry participants. Define the estimated number of clients to be served annually and provide information if there will be a use of peer support, specialized track, or dedicated groups will be used. Outline which, if any, evidence-based programming you are proposing to utilize in delivering services.

A.8 Relate how your Proposal is in line with what works to reduce recidivism as established in Attachment 1.

Explain your process to ensure fidelity.

A.9 Describe how your program plans to engage the target population, what barriers you think you will encounter and what strategies you will employ to overcome these barriers.

A.10 Complete and attach to your Proposal, the Adult Post-Release Reentry Services Logic Model using the template as provided hereto as Attachment 6 and ensure outcomes are SMART (Specific, Measurable, Achievable, Realistic and Time-bound). Please describe the evaluation methodology of the program being proposed and how it appropriately measures and tracks outcomes.

A.11 Disclose other funding that your agency has received to address case management and identify other funding that is available to support your agency in addressing this need. Please explain how awarded funds will allow you to leverage additional dollars, if any and how your agency will continue to address this need if current funding ends.

A.12 Complete and attach to your Proposal, a program budget using the template as provided hereto as Attachment

4. Review the ‘sample’ and ‘guidelines’ tabs provided before completing the template. Ensure the requested fund justifications are complete.

A.13 Attach to your Proposal:

Total Agency Budget - The budget forms that are part of the Proposal do not need to be utilized for this budget.

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A.14 Complete and attach to your Proposal, the Program Staff Template using the definition and template as provided hereto as Attachment 5.

A.15 Attach to your Proposal:

The most recent completed audit report, preferably the agency’s last fiscal or calendar year, and not older than two (2) years. If there were findings, describe corrective actions.

The most recent completed year-end financial statements.

IRS Form 990 – Return of Organization Exempt from Income Tax for 501(c)(3) corporations or Comprehensive Annual Financial Report (CAFR) for public entities.

B.1 Describe the specific transitional job services your program will provide. Outline which, if any, evidence-

B.2 Indicate your program’s proposed outcomes during the funding period and how your program will accomplish

B.3 Describe how services will be provided to those who reside in Northern, Southern and western regions of the county. Please include the accessibility of program site(s) to bus routes/public transportation and availability

B.4 Define the estimated number of clients to be served annually.

B.5 Describe in detail, how the population served helped design, implement and evaluate your program? Please

B.6 Describe your agency’s past experience in managing quality workforce development programs, especially those similar to transitional job programs. Please include how your agency will address barriers to employment for reentry participants.

B.7 Please demonstrate your knowledge of…