No Contact Policy~30.docx

This is a No Contact Policy document issued by the Commonwealth of Massachusetts Executive Office of the Trial Court for a Request for Proposal (RFP) concerning Conference Services to be provided by the Massachusetts Probation Service (MPS). The MPS seeks a suitable conference facility to provide meeting space, food and beverage, and audiovisual capabilities for a two-day professional development event scheduled for late winter or spring of 2027. The program will be repeated on both day one and day two with different groups of up to 800 attendees each day. The document establishes communication restrictions and guidelines that vendors must follow throughout the procurement process.

The No Contact Policy prohibits all oral or written communication regarding the procurement outside parameters specified in the RFP with any Trial Court employee or Commonwealth of Massachusetts employee. Vendor presentations and proposals may not be presented to any employee directly or indirectly involved in the evaluation process except as permitted in the RFP. All telephone calls, emails, and written or oral inquiries must be conducted as defined in the RFP, and any exceptions to this policy require written approval from the Evaluation Committee. Vendors must acknowledge their acceptance of these terms by signature. Any deviation from the policy may result in disqualification of the vendor and involved parties from further participation in the RFP process.