Data_Procurment_Document_1602.doc

10/11/16

DATA PROCUREMENT DOCUMENT

NO.

ISSUE

RFQ

NNM17604914Q

CONTRACT/RFP

EXHIBIT NUMBER

J-2

ATTACHMENT NUMBER

Near Earth Asteroid Scout Solar Sail and Triangular Rollable and Collapsible (TRAC) Boom Flight Unit Procurement

PROJECT/SYSTEM

DATA PROCUREMENT DOCUMENT

Contractor

CONTRACTOR

October 11, 2016

DATE

National Aeronautics and

Space Administration

National Aeronautics and Space Administration

DOCUMENT CHANGE LOG

DATA PROCUREMENT DOCUMENT

NO. ISSUE

RFQ

INCORPORATED REVISIONS

OUTSTANDING REVISIONS

AS OF:

09-27-16

SUPERSEDING:

PAGE:

1.0

INTRODUCTION

1.1 Scope: Subject to the Rights in Data clause, this Data Procurement Document (DPD) sets forth the data requirements in each Data Requirements Description (DRD) and shall govern that data required by the DPD for the contract. The contractor shall furnish data defined by the DRDs listed on the Data Requirements List (DRL) by category of data, attached hereto, and made a part of this DPD. Such data shall be prepared, maintained, and delivered to NASA in accordance with the requirements set forth within this DPD. In cases where data requirements are covered by a Federal Acquisition Regulation (FAR) or NASA FAR Supplement (NFS) clause, that clause shall take precedence over the DPD, consistent with clause FAR 52.215-8.

1.2 DPD Description: This DPD consists of a Document Change Log, an Introduction, a Statement of General Requirements, DPD maintenance procedures, a DRL, and the DRDs.

1.2.1 General Requirements: The general requirements, as specified in paragraph 2.0 of this DPD, prescribe those requirements applicable to the preparation, maintenance, and delivery of data that are better defined in aggregate than in the individual DRDs.

1.2.2 Data Requirements List (DRL): Throughout the performance of the contract, the DRL provides a listing by data category of the data requirements of the DPD.

1.2.3 Data Requirements Description (DRD) 1.2.3.1 Each data requirement listed on the DRL is given complete definition by a DRD. The DRD prescribes content, format, maintenance instructions, and submittal requirements.

1.2.3.2 For the purpose of classification and control, DRDs of this DPD are grouped into the following broad functional data categories:

CATEGORY SYMBOL

DESCRIPTION

EE

Environmental

MA

Management

SA

Safety

1.2.3.3 The symbols representing these data categories form part of the prefix of the DRD identification number. The first numerical characters reflect the DPD number.

1.2.3.4 To facilitate the usage and maintenance of the DPD, the DRDs have been sectionalized in accordance with the above data categories.

1.2.3.5 The DRDs are filed by data category and are in alpha-numeric sequence as listed on the DRL page (or pages) that precedes the DRDs.

1.2.4 Document Change Log (DCL): The Document Change Log chronologically records all revision actions that pertain to the DPD.

1.2.5 DPD Maintenance Procedures: Maintenance procedures define the detailed methods to be employed in maintaining the DPD. Detailed maintenance procedures are specified in paragraph 3.0 of this DPD.

1.3 Data Types for Contractual Efforts: The types of data and their contractually applicable requirements for approval and delivery are:

TYPE

DESCRIPTION

1* All issues and interim changes to those issues require written approval from the requiring organization before formal release for use or implementation.

2* NASA reserves a time-limited right to disapprove in writing any issues and interim changes to those issues. The contractor shall submit the required data to NASA for review not less than 45 calendar days** prior to its release for use. The contractor shall clearly identify the release target date in the “submitted for review” transmittal***. If the data is unacceptable, NASA will notify the contractor within 45 calendar days** from the date of submission, regardless of the intended release date***. The contractor shall resubmit the information for reevaluation if disapproved. The submittal is considered approved if the contractor does not receive disapproval or an extension request from NASA within 45 calendar days**.

These data shall be delivered by the contractor as required by the contract and do not require NASA approval. However, to be a satisfactory delivery, the data shall satisfy all applicable contractual requirements and be submitted on time.

These data are produced or used during performance of the contract and are retained by the contractor. They shall be delivered only when NASA requests in writing and shall be delivered in accordance with the instructions in the request. The contractor shall maintain a list of these data and shall furnish copies of the list to NASA when requested to do so.

These data are incidental to contract performance and are retained by the contractor in those cases where contracting parties have agreed that formal delivery is not required. However, the Contracting Officer or the Contracting Officer’s Representative (COR) shall have access to and can inspect this data at its location in the contractor’s or subcontractor’s facilities, or in an electronic database accessible to the Government.

Note: Type 1 and Type 2 data may be placed under NASA configuration management control when designated by NASA. CM control requires the contractor to submit Type 1 and Type 2 data updates through Engineering Change Proposals (ECPs).

Note: This time limit may be tailored for individual DRDs to meet the requirements of the procuring activity.

*** Note: If the contractor does not identify a release target date or if the intended release date is shorter than 45 calendar days from the date of submission, the 45 calendar days review cycle stands (or the tailored Type 2 time limitation for the specific procurement).

2.0

STATEMENT OF GENERAL REQUIREMENTS

2.1 Applicable/Reference Documents: Documents included as applicable documents in this DPD are the issue specified in the Statement of Work, and form a part of the DPD to the extent specified herein. Applicable documents listed in Item 15.2 of a DRD are applicable only to the preparation of the deliverable documentation described by that DRD.

References to documents other than applicable documents in the data requirements of this DPD may sometimes be utilized, and shall be indicated in 13. Remarks of the DRD. These do not constitute a contractual obligation on the contractor. They are to be used only as a possible example or to provide related information to assist the contractor in developing a response to that particular data requirement.

2.2 Subcontractor Data Requirements 2.2.1 The contractor shall specify to subcontractors and vendors, if any, the availability source of all data required for the satisfactory accomplishment of their contracts. The contractor shall validate these requirements for documents when appropriate; where the requirement concerns other contractor data, the contractor shall provide his subcontractor or vendor with the necessary documents. All such requests shall be accomplished under the auspices of the contractor.

2.2.2 Reference to subcontractor data in the contractor’s responses is permissible, providing the references are adequate and includes such identification elements as title, number, revision, etc., and a copy of the referenced data is supplied with the response document at time of delivery to NASA.

2.3 Data Distribution, Format, Data Restriction Marking, and Transmittal 2.3.1 Distribution: Distribution of required documentation shall be in quantities determined by the Contracting Officer. Recipient names and email (if applicable) addresses shall be noted on a separate distribution list to be furnished by the Contracting Officer. The Contracting Officer’s letter may include other information pertinent to delivery of data, as required.

2.3.2 Format 2.3.2.1 Electronic Format: Electronic submission of data deliverables is preferred. Electronic deliverables shall be printable. Data deliverables shall be delivered to NASA in the format specified below unless a specific format is required by a DRD. Data submittals shall consist of a single Adobe Acrobat PDF file and the native format electronic file(s). The preferred native formats include Microsoft Word, Excel, PowerPoint or CAD drawing plot file, as appropriate. Where a single native format file is not possible, multiple files may be integrated into a single ZIP file for submission. The organization of the contents of the integrated ZIP file shall be made readily apparent to the reader, and each file within the integrated product shall be clearly identifiable and traceable within the organization of the integrated product. If files are fragmented, file names shall be labeled logically and contiguously, and the files shall be easily reassembled or merged (e.g. 1 filename, 2 filename, 2a filename, etc.). The software versions shall be confirmed prior to submittals.

2.3.2.2 Hardcopy Format: In addition to the electronic submittal, one hardcopy package of specific data deliverables shall be delivered to the NASA Contracting Officer for the Government contract file. The hardcopy package shall consist of the contractor’s Transmittal Memo and one copy of the data deliverable.

2.3.3 Data Restriction Marking

2.3.3.1 Data Restriction Determination and Marking Requirements: The contractor shall determine the data restriction that applies to each data deliverable and mark the data restriction on the data coversheet, or indicate the data restriction in the data transmittal package if the data format precludes identification of data restriction directly in the data. The contractor shall make a determination for each individual data deliverable item, and shall not apply a default or blanket data restriction marking to all data deliverables (e.g., “data may be export restricted”). If NASA does not agree with the contractor applied data restriction, the NASA Contracting Officer shall return the data to the contractor, cancel the markings, or ignore the markings consistent with the procedures set forth in the “data rights” clause(s) contained in the contract.

2.3.3.2 Data Restriction Categories and Marking Statements: The contractor shall consider the following data restriction categories, as a minimum, and utilize specified marking statements.

If data delivered under this contract is subject to the International Traffic in Arms Regulations (ITAR), the data shall contain an “ITAR Notice” as follows:

If data delivered under this contract is subject to the Export Administration Regulations (EAR), the data shall contain the “EAR Notice” as follows:

If the contract contains FAR 52.227-14 Alternate II, the “Limited Rights Notice” may be applicable to data (other than computer software) delivered under this contract.

If the contract contains FAR 52.227-14 Alternate III, the “Restricted Rights Notice” may be applicable to computer software delivered under this contract.

If the contract contains FAR 52.227-20, the “SBIR Rights Notice” may be applicable to SBIR data delivered under this contract.

If the contract contains NFS 1852.237-73, a sensitive information legend may be applicable to information delivered under this contract.

In accordance with the applicable data clause (e.g., FAR 52.227-14(c) or FAR 52.227-20(c)), the contractor may be able to assert a copyright claim in data delivered under this contract. When claim to copyright is made, the Contractor shall affix the applicable copyright notices of 17 U.S.C. 401 or 402 and acknowledgment of Government sponsorship (including contract number) to the data when such data are delivered to the Government.

2.3.4 Transmittal

2.3.4.1 Data shall be transmitted to NASA by email, CD or DVD, hardcopy, or other mechanism agreed to by the Contracting Officer, COR, and Project representatives who are responsible to receive, index, and store the data deliverables.

2.3.4.2 If email is used to transmit data deliverables, the email size shall be 10 Megabytes or less to ensure receipt by the NASA email servers. Encrypted email format shall be used to transmit data which has been judged sensitive by the contractor (e.g., export controlled, limited rights data, SBIR, restricted computer software, copyrighted, etc.).

2.3.4.3 Data Transmittal Package: Each data transmittal package shall include:

a.

Transmittal memorandum that specifies the meta-data below for each data transmittal:

1.

Contract number.

2.

Data Requirements Description (DRD) number.

3.

DRD data type (specified in Item 3 on the DRD).

4.

Submission date or milestone being satisfied.

5.

Document number and revision.

6.

Document title.

7.

File names of all files being delivered; file naming convention shall clearly identify the document being delivered.

8.

Distribution (as defined by the Contracting Officer’s letter).

9. Requested response date.

10. Contractor assigned data restriction (export controlled, limited rights data, SBIR, restricted computer software, copyrighted, etc.) if not marked on data.

11. NASA Records Retention Schedule (NRRS) number, if applicable (See NPR 1441.1, NASA Records Retention Schedules).

b.

Printable electronic files or hardcopy data.

2.3.5 When electronic data deliverables are transmitted directly to the MSFC Repository, the Digital Asset Manager web interface shall be utilized. Instructions for electronic data submittals can be found at http://avmcc.msfc.nasa.gov/repository/repository_submittal.php. Document submitters to the Repository must register for a MSFC EDMS (Documentum) user account, through the Identity Management and Account Exchange (idMAX) system. Computer-Aided Design (CAD) drawings shall be submitted in the original native vector, Hewlett-Packard Graphic Language (HPGL), and raster image formats.

2.4 Printing: All printing, duplicating, or binding shall be in accordance with NFS 1852.208-81, Restrictions on Printing and Duplicating. Printing of formal reports and Type 1 and 2 data in book format shall be in accordance with the following general specifications:

a.

Method of reproduction – offset/xerography.

b.

Finished size – 8 1/2” X 11”.

c.

Paper – 20-pound opaque bond.

d.

Cover – Litho cover stock.

e.

Pages shall be printed on both sides; blank pages shall be avoided when possible.

f.

Oversize pages shall be avoided when possible, but if necessary shall be folded to 8 1/2” X 11”.

g.

Binding shall be the most economical method commensurate with the size of the report and its intended use.

2.5 Contractor’s Internal Documents: The contractor’s internal documents shall be used to meet the data requirements of this DPD unless a specific format is required by the applicable DRD.

2.6 Document Identification: Type 1 and 2 documents published by the contractor and submitted in response to the data requirements of this DPD shall be identified within an organized identification numbering system prescribed to NASA by the contractor and, if applicable, as approved by NASA. For all data types, the document number, change legend, date, and title constitute the minimum identification of the specific document and shall appear on the cover and title page. The contract number shall also appear on the cover and title page as separate markings. The originator and organization shall be included on the title page. The document number, change legend, and date shall appear on each page of the document. In the front matter of each document, identify the DPD number and applicable DRD number(s) required for document preparation. Successive issues or revisions of documents shall be identified in the same manner as the basic issue and shall have appropriate change identification. Drawings and ECP's are excluded from the marking provisions of this paragraph. All Type 1 documentation, excluding configuration management requirements, shall be marked “PRELIMINARY PENDING NASA APPROVAL,” and once approved shall be reissued with “APPROVED BY NASA” and the date and approval authority annotated on the cover.

2.7 Reference to Other Documents and Data Deliverables in Data Submittals: All referenced documents shall be made readily available to the cognizant NASA organization upon request. The contractor shall make sure that the references are available to NASA in a manner which does not incur delays in the use of the response document. Reference may be made, within one data submittal, to other data submittals delivered in response to this DPD in those cases where the data required by one DRD may have been delivered by the contractor in response to another DRD. The reference to previously-submitted data shall include the applicable DRD number, data submittal version date, and location within the referenced document.

2.8 Maintenance of Type 1 Document Submittals 2.8.1 Revisions of Type 1 documentation may be accomplished either by individual page revision or by a complete reissue of the document identified in accordance with requirements of 2.6 above, with the exception of drawings (which shall be revised in accordance with contract configuration management requirements).

2.8.2 Individual page revisions shall be made as deemed necessary by the contractor or as directed by the Contracting Officer.

2.8.3 A Type 1 document shall be completely reissued when, in the opinion of the contractor and/or NASA, the document has been revised to the extent that it is unusable in its present state, or when directed by the Contracting Officer. When complete reissues are made, the entire contents of the document shall be brought up to date and shall incorporate revised pages. All revisions shall be recorded. A revision log shall identify complete reissues except for periodic reports and documents which are complete within themselves as final.

2.8.4 Changes of a minor nature to correct obvious typing errors, misspelled words, etc., shall only be made when a technical change is made, unless the accuracy of the document is affected.

2.8.5 All revised pages shall be identified by a revision symbol and a new date. Each document shall contain a log of revised pages that identify the revision status of each page with the revision symbol. This list shall follow the table of contents in each document. The line or lines revised on a given page shall be designated by the use of vertical line in the margin of the page, and the change authority shall be indicated adjacent to the change.

2.8.6 Contractor Type 1 document shall not be submitted containing pen and ink markups which correct, add to, or change the text, unless schedule problems exist and approval is obtained in writing from the Contracting Officer. Such markups, however, shall not exceed 20 percent of the page content and shall be acceptable provided that the reproduced copies are legible. In addition, hand-drawn schematics, block diagrams, data curves, and similar charts may be used in original reports in lieu of formally prepared art work, as long as legibility of copies is not impaired. Acceptability shall be determined by the Contracting Officer.

3.0

DPD MAINTENANCE PROCEDURES

3.1 NASA-Initiated Change: New and/or revised data requirements shall be incorporated by contract modification to which the new or revised portion of the DPD shall be appended. The contractor shall notify the Contracting Officer in the event a deliverable data requirement is imposed and is not covered by a DRD, or when a DRD is changed by a contract modification and for which no revision to DPD is appended. In such cases, the contractor shall submit the requested changes to NASA for approval. See paragraph 3.3.1 for change procedures.

3.2 Contractor-Initiated Change: Contractor-proposed data requirements or proposed changes to existing requirements shall be submitted to NASA for approval.

3.3 DPD Change Procedures 3.3.1 Changes to a contractual issue of this DPD shall be identified by NASA on the Document Change Log.

3.3.2 The date of the DPD shall be entered under the “as of” block of the Document Change Log. The date that was in the “as of” block shall be entered in the “Superseding” block.

3.3.3 The Document Change Log entitled “Incorporated Revisions” shall be changed to indicate the modification number, portions affected, and remarks. All changes to the DPD/DRDs shall be identified in the “Remarks” column.

3.4 DPD Reissues 3.4.1 When conditions warrant, the DPD shall be reissued by NASA for each contract modification that affects the DPD and shall supersede the existing DPD in its entirety. Reissues shall be issued by contractual direction.

3.4.2 All revision dates shall remain in the Date Revised block on all DRDs. The issue symbol, which shall commence with "A" and progress through "Z," shall be entered in the DPD identification block of each DRD page of the DPD.

Near Earth Asteroid Scout Solar Sail and Triangular Rollable and Collapsible (TRAC) Boom Flight Unit Procurement

Data Requirements List

DRD

DATA TYPE

TITLE

OPR

EE – Environmental

1602EE-001

Environmental Compliance Reports

AS10

MA – Management

1602MA-001

Weekly Summary Progress Report

FP30

SA – Safety

1602SA-001

Alternate Safety, Health, and Environmental (SHE) Plan

QD12/AS10

1602SA-002

On-site Mishap and Safety Statistics Reports

QD12

DATA REQUIREMENTS DESCRIPTION (DRD)

1.

DPD NO.: 1602

ISSUE: RFQ

2.

DRD NO.: 1602EE-001

3.

DATA TYPE: 3

4.

DATE REVISED:

5.

PAGE: 1/2

6.

TITLE: Environmental Compliance Reports

7.

DESCRIPTION/USE: To provide the Government data related to contractor compliance with green purchasing, waste reduction, and ozone depleting substances environmental requirements.

8.

OPR: AS10

9. DM: FP30

10.

DISTRIBUTION: Per Contracting Officer’s letter

11.

INITIAL SUBMISSION: Annual Green Purchasing Report - End of contract year. Waste Reduction Activity Report - End of contract year. Ozone Depleting Substances (ODS) Notifications - End of contract year. Equipment Notifications - Prior to purchasing.

12.

SUBMISSION FREQUENCY: Annually, at the end of contract year, except for equipment notifications that shall be submitted prior to purchasing.

13.

REMARKS: For 15.3a and 15.3c, where the Contractor does not purchase any designated product or equipment during the contract year or duration of contract, the report shall be a statement to that effect. For 15.3d, if the Contractor does not purchase, own, operate, maintain, or repair Ozone Depleting Substances (ODS) equipment on-site, the report shall be a statement to that effect.

14.

INTERRELATIONSHIP: DRD 1602SA-001, Alternate Safety, Health, and Environmental (SHE) Plan. SOW paragraph 6.0 15.

DATA PREPARATION INFORMATION:

15.1 SCOPE: The Environmental Compliance Reports will include the contractor compliance data for Annual Green Purchasing Report, Waste Reduction Activity Report, Ozone Depleting Substances (ODS) Notification, and Equipment Notifications.

15.2

APPLICABLE DOCUMENTS:

40 CFR 82.162

Certification by owners of recovery and recycling equipment

MWI 8540.2

Green Purchasing Program

MWI 8550.5

Hazardous Material Management 15.3 CONTENTS: The Environmental Compliance Reports are as follows:

Annual Green Purchasing Report:

1.

Track and report purchases of all products on the U. S. Environmental Protection Agency (EPA) Comprehensive Procurement Guideline list and items in the United States Department of Agriculture (USDA) BioPreferred® catalog, utilizing the appropriate MSFC form in Section 15.4.

2.

Reporting of purchases applies to Contractor and all Subcontractors.

3.

Submit report to Environmental Engineering and Occupational Health Office according to Section 5.2 of MWI 8540.2.

Waste Reduction Activity Report:

Track and report any new process improvements or programs that have contributed to waste reduction during the previous contract year. Waste reduction means preventing or decreasing the amount of waste being generated through recycling* or waste prevention**. Limit responses to one page or less per item. The response shall include a description of the activity, the materials or wastes reduced, estimated volume or weight of reduction, and a contact name and phone number for a person knowledgeable about the reduction activity.

DRD Continuation Sheet

TITLE: Environmental Compliance Reports

DRD NO.: 1602EE-001

DATA TYPE: 3

PAGE: 2/2

15.

DATA PREPARATION INFORMATION (CONTINUED):

Recycling means the series of activities, including collection, separation, and processing by which products or other materials are recovered from the solid waste stream for use in the forms of raw materials in the manufacture of products.

Waste prevention means any change in the design, manufacturing, purchase, or use of materials or products (including packaging) to reduce waste or toxicity before they are discarded. Waste prevention also refers to the reuse of products or materials.

Reporting of waste reduction activities applies to Contractor and all Subcontractors. If there was no reduction activity, then a negative response is required.

Submit report to Environmental Engineering and Occupational Health Office.

Ozone Depleting Substances (ODS) Notifications:

Track and report the following information for the previous fiscal year related to ODS containing equipment that the Contractor purchases, owns, operates, maintains or repairs on-site:

(a) A list of the names of all EPA-Certified service technicians employed and their certification dates.

(b) A list of any ODS recovery/recycling equipment that will be used and a copy of the 40 CFR 82.162 EPA registration.

ODS Notifications apply to Contractor and all Subcontractors.

3.

Submit notifications to Environmental Engineering and Occupational Health Office.

d. Equipment Notifications:

Notifications are required when equipment that may require air permitting or inclusion in the Spill Prevention, Control, and Countermeasures (SPCC) inventory is brought onto the Center. Examples of such equipment include boilers, generators, hydraulic pumps, grit or sand blasters, parts washers, tanks, non-digital photography equipment, vent hoods, wood working equipment, metal working equipment, vapor degreasers, x-ray developing, surface coating equipment, cleaning equipment, autoclaves, engines, fueling stations/equipment, propulsion engine and launch system testing equipment/articles, paint booths, or any other equipment that emits smoke, fumes, vapors, or particles into the air, or contains oil.

Notifications apply to Contractor and all Subcontractors.

Submit notifications to Environmental Engineering and Occupational Health Office and Safety and Mission Assurance prior to purchase according to the Hazardous Material and Environmental Sensitive Equipment (ESE) Purchases guidelines in Section 5.1 of MWI 8550.5.

15.4 FORMAT: Contractor format is acceptable on all other reports except the Green Purchasing Reports shall be submitted on the following MSFC forms.

MSFC Form 4510, “MSFC Construction Green Purchasing Reporting Form”.

MSFC Form 4543, “MSFC General Green Purchasing Reporting Form”.

MSFC Form 4544, “MSFC Office Green Purchasing Reporting Form”.

15.5 MAINTENANCE: None required

DATA REQUIREMENTS DESCRIPTION (DRD)

1.

DPD NO.: 1602

ISSUE: RFQ

2.

DRD NO.: 1602MA-001

3.

DATA TYPE: 3

PAGE: 1/1

6.

TITLE: Weekly Summary Progress Report

7.

DESCRIPTION/USE: To provide visibility to contractor and MSFC project management of actual and potential problems and progress toward meeting the cost, technical and schedule requirements.

8.

OPR: FP30

9. DM: FP30

10.

DISTRIBUTION: Per Contracting Officer's letter

11.

INITIAL SUBMISSION: Seven (7) calendar days following Authority to Proceed (ATP) 12.

SUBMISSION FREQUENCY: Weekly 13.

REMARKS:

14.

INTERRELATIONSHIP: SOW paragraph 5.0 15.

DATA PREPARATION INFORMATION:

15.1 SCOPE: The Weekly Summary Progress Report provides data for the assessment of weekly cost, technical and schedule progress.

15.2

APPLICABLE DOCUMENTS:

15.3 CONTENTS: The Weekly Summary Progress Report shall contain the following:

Work accomplished for current reporting period, including a report of overall cost, technical and schedule performance.

Work planned for next reporting period.

Current problems which impede performance or impact program schedule or cost, and proposed corrective action.

Other information that assist the Government in evaluating the contractor’s cost, technical and schedule performance, e.g., innovative processes and cost reduction initiatives.

15.4 FORMAT: Contractor format is acceptable.

15.5 MAINTENANCE: Changes shall be incorporated by complete reissue.

DATA REQUIREMENTS DESCRIPTION (DRD)

1.

DPD NO.: 1602

ISSUE: RFQ

2.

DRD NO.: 1602SA-001

3.

DATA TYPE: 2

PAGE: 1/2

6.

TITLE: Alternate Safety, Health, and Environmental (SHE) Plan

7.

DESCRIPTION/USE: To provide the Government a signed agreement confirming the contractor’s commitment to comply fully with Federal, State, NASA, and Center specific SHE-related requirements and regulations listed in MPR 8715.1 while performing work at the Center [Marshall Space Flight Center (MSFC) or Michoud Assembly Facility (MAF)] and to use MPR 8715.1 as the contractor’s Safety, Health, and Environmental (SHE) program over the duration of this contract, grant or cooperative agreement.

8.

OPR: QD12/AS10

9. DM: FP30

10.

DISTRIBUTION: Per Contracting Officer's (CO) letter

11.

INITIAL SUBMISSION: With proposal/offer/quote or at such other time as stated in the solicitation or as requested/required by the CO.

12.

SUBMISSION FREQUENCY: After initial submission, when any new/revised proposed or previously approved Alternate SHE Plan is requested/required by the CO, Contracting Officer’s Representative (COR), solicitation/award or is otherwise required.

13.

REMARKS:

14.

INTERRELATIONSHIP: NFS 1852.223-72, Safety and Health (Short Form); FAR 52.204-4, Printed or Copied Double-Sided on Recycled Paper; FAR 52.223-5, Pollution Prevention and Right-to-Know Information; FAR 52.223-10, Waste Reduction Program; FAR 52.223-15, Energy Efficiency in Energy-Consuming Products; FAR 52.223-16, IEEE 1680, Standard for Environmental Assessment of Personal Computer Products; MSFC 52.223-92, Environmental – General Clause. DRDs 1602EE-001, Environmental Compliance Reports and 1602SA-002, On-site Mishap and Safety Statistics Report. SOW paragraph 6.0 15.

DATA PREPARATION INFORMATION:

15.1 SCOPE: The Alternate Safety, Health, and Environmental (SHE) Plan documents the contractor's agreement and commitment to follow the industrial safety, occupational health, and environmental standards and the Center specific SHE-related requirements and regulations listed in MPR 8715.1 over the duration of this contract, grant or cooperative agreement at the Center (MSFC or MAF).

15.2 APPLICABLE DOCUMENTS: NOTE: See the Marshall Integrated Document Library (MIDL) for a complete list of Center SHE-related documents that contain Center specific requirements based on the type work/operations being performed. Heath-related specific are listed in the 1800 series, Environmental-related specific are listed in the 8500 series, and Safety-related specific are listed in the 8600 and 8700 series.

MPD 8500.1

MSFC Environmental Management Policy

MPR 8500.1

MSFC Environmental Engineering and Occupational Health Program

MPR 8500.2

MSFC Environmental Management System (EMS)

MPR 8715.1

Marshall Safety, Health and Environmental (SHE) Program

MWI 3410.1

Personnel Certification Program

MWI 8621.1

Mishap and Close Call Reporting and Investigation Program

MWI 8715.15

Ground Operations Safety Assessment Program

DRD Continuation Sheet

TITLE: Alternate Safety, Health, and Environmental (SHE) Plan

DRD NO.: 1602SA-001

DATA TYPE: 2

PAGE: 2/2

15.

DATA PREPARATION INFORMATION (CONTINUED):

15.3 CONTENTS: The Alternate Safety, Health and Environmental (SHE) Plan shall document the contractor’s agreement and commitment to provide a workplace free from recognized hazardous and unsafe/unhealthy conditions and is incident and injury free by (1) preventing employee facilities, (2) reducing the number and severity of employee injuries and illnesses, (3) protecting the environment through the ongoing planning, implementation, integration and management control of the contractor’s industrial safety, health and environment program, and (4) performing their work activities in full compliance with Federal, State, National Aeronautics and Space Administration (NASA), and Center specific SHE-related requirements and regulations listed in MPR 8715.1 applicable to the work associated with this contracted effort, grant, or cooperative agreement and the Center’s Quality Management System. The Alternate SHE Plan shall include:

Company Name.

NASA Organization contractor is supporting.

Methods to ensure the following:

1. Compliance with Federal, State, NASA, and Center specific SHE-related requirements and regulations listed in MPR 8715.1.

2. Compliance with the mishap and close call reporting requirements described in MWI 8621.1 (i.e. safety statistics, mishaps, close calls reporting).

Trained, experienced and knowledgeable employees are provided to perform jobs/operations under this contracted effort, grant, or cooperative agreement. (Provide evidence of OSHA required training to the Government when requested.)

Employee obtain certifications to operate specific equipment, machinery or system, or perform safety critical or hazardous operations when required by Federal, State, NASA, and Center specific SHE-related requirements and regulations listed in MPR 8715.1. (Provide evidence of certification to the Government when requested.)

Compliance with the Center’s environmental requirements of MPD 8500.1, MSFC Environmental Management Policy, MPR 8500.1, MSFC Environmental Engineering and Occupational Health Program, and MPR 8500.2, MSFC Environmental Management System (EMS). (NOTE: Contractors may also be required to submit a plan in accordance with DRD 1602EE-001, “Environmental Compliance Reports.”)

Provide the person’s name and title of who will serve as the day-to-day SHE Point of Contact and is responsible for ensuring all work associated with this contract, grant or cooperative agreement fully complies with Federal, State, NASA, and Center specific SHE-related requirements and regulations listed in MPR 8715.1.

Obtain NASA Contracting Officer or official concurrence for implementing this Alternate SHE Plan.

An example Alternate SHE Plan meeting the Center specific requirements of this DRD is provided in Attachment A. Submission of a completed and signed version of this example satisfies this requirement.

FORMAT: Contractor format is acceptable.

15.5 MAINTENANCE: Changes shall be incorporated by complete reissue.

Attachment A – Alternate SHE Plan

Company Name

Alternate Safety, Health, and Environmental (SHE) Plan

For

Contract/Grant/Cooperative Agreement No. _____________

In support of NASA Organization

Marshall Space Flight Center

Huntsville, AL

While performing the work associated with this contract, grant or cooperative agreement (Company Name) is committed to providing a workplace free of recognized hazardous and unsafe/unhealthy conditions, and free of incidents and injuries. We shall:

1.

Ensure all work performed is in compliance with Federal, State, NASA, and Center specific SHE-related requirements and regulations contained in MPR 8715.1, “Marshall Safety, Health, and Environmental (SHE) Program” applicable to this effort.

2.

Support and participate in the MSFC SHE Program as a regular member of the MSFC organization being supported, (Name of MSFC Organization being supported/Organization Code).

3.

Ensure employees attend (MSFC Organization Name/Code) monthly SHE awareness meetings/training and participate in their supervisor monthly SHE visits/worksite inspections as requested. (NOTE: Use of the Supervisor Safety Web Page (SSWP) may be required to document these meetings and visits. Contact the Center’s Safety Office for assistance.)

4.

Ensure employees receive the initial Center SHE Program Awareness Training (SHE 101V “MSFC SHE Program Awareness Training”) within 30 days of the authority to proceed or arrival at the worksite and any other Center specific SHE-related training required for jobs/operations applicable to this effort as determined by (MSFC Organization Name/Code). (NOTE: Successful completion of the standard SHE 101, “SHE Program Awareness Training.” Is required if the contract, grant or cooperate agreement is longer than 60 calendar days.)

5.

Ensure employees receive the Center’s “mandatory and required” training if expected to stay on the Center for more than 30 calendar days. (NOTE: Mandatory and required SHE training can be located on MSFC’s Explornet Homepage or contact the Office of Human Capital.)

6.

Submit safety statistics to the MSFC Industrial Safety Branch in accordance with the process described in the contract, grant or cooperative agreement. (NOTE: Submission of MSFC Form 4371 may be required.)

7.

Ensure NASA reportable mishaps/close calls are reported as soon as possible after initiating emergency response, but no later than 1 hour after occurrence or awareness for a mishap/close call identified as 1) an occupational injury or illness resulting in a fatality, serious injury or potential hospitalization; 2) a potential total direct cost of mission failure or property damage equal to or greater than $500,000; or 3) may be consider as a high-visibility event for NASA and no later than 4 hours of occurrence or awareness for a mishap/close call identified as 1) an occupational injury or illness resulting in a non-serious injury or first aid treatment; 2) a potential total direct cost of mission failure or property damage less than $500,000; or 3) may be consider as a low-visibility event for NASA by calling 544-0046 (4-HELP) and selecting the “Safety” option or by using the MSFC Explornet Homepage and selecting “Report a Safety Concern, Mishap or Close Call.” Follow-up reports are provided as specified in DRD 1602SA-002 or in accordance with the reporting requirements and processes described in MWI 8621.1, “Mishap and Close Call Reporting and Investigation Program.”

8.

Evaluate the jobs/operations to be performed under this contracted effort, grant, or cooperative agreement and identify the specific employee training required by Federal, State, NASA, and Center specific SHE-related requirements and regulations listed in MPR 8715.1, and ensure employees are provided and successfully complete this training. (NOTE 1: Provide documentation of employee training evaluation and successful completion of training to the Government when requested.) (NOTE 2: Use of the MSFC SHE Training Assessment may be required for this evaluation while at the Center. Contact the Center’s Safety Office for assistance. Contractors are expected to use the SHE Training Assessment within 14 calendar days after being given access).

9.

Provide “qualified” and “competent” employees in accordance with the requirements contained in the applicable Federal, State, NASA, and Center specific SHE-related requirements and regulations listed in MPR 8715.1 to operate equipment, machinery, and other jobs/operations to be performed under this contracted effort, grant, or cooperative agreement. (Provide name of the “competent person(s)” and evidence of successful completion of training to the Government when requested.)

The signature below confirms the Contractor’s agreement and commitment to provide a workplace free from recognized hazardous and unsafe/unhealthy conditions and is incident and injury free by (1) preventing employee facilities, (2) reducing the number and severity of employee injuries and illnesses, (3) protecting the environment through the ongoing planning, implementation, integration and management control of the Contractor’s industrial safety, health and environment program, and (4) conducting their work activities, procedures and process so that they are fully compliant with Federal, State, NASA, and Center specific SHE-related requirements identified on the MSFC Integrated Document Library (MIDL) as applicable to the jobs/operations associated with this contracted effort, grant, or cooperative agreement and the Center’s Quality Management System while working at the Center (MSFC or MAF).

Print name/title of Company Official

Date

Signature: ________________________________________________

DATA REQUIREMENTS DESCRIPTION (DRD)

1.

DPD NO.: 1602

ISSUE: RFQ

2.

DRD NO.: 1602SA-002

3.

DATA TYPE: 3

PAGE: 1/3

6.

TITLE: On-site Mishap and Safety Statistics Reports

7.

DESCRIPTION/USE: To provide initial and follow-up reporting of mishaps, close calls, serious non-occupational injuries or illnesses, and Contractor monthly safety metrics to the Government for Contractors that are physically located at Marshall Space Flight Center (MSFC) or Michoud Assembly Facility (MAF).

8.

OPR: QD12

9. DM: FP30

10.

DISTRIBUTION: Per Contracting Officer's letter

11.

INITIAL SUBMISSION:

Safety Statistics specific to this contracted effort shall be submitted by the 10th day of the month after Authority to Proceed (ATP) or contract award. The safety statistics submitted by the Contractor shall be for the work performed by the Contractor for the previous month. Contractors shall submit the safety statistics to the Center’s Safety Office. At MSFC to the MSFC Industrial Safety Branch/QD12. At MAF to the MAF Safety and Mission Assurance (SMA) Manager/QD12, unless directed to send it to the MSFC Industrial Safety Branch/QD12.

1.

Safety statistics shall be reported using MSFC Form 4371 or an equivalent electronic notification system that includes all of the information listed in 11.a.2.

Safety statistics reports shall include: contract number, subcontractors, North American Industry Classification System (NAICS) codes and the following for the reporting period: number of employees; number of supervisors; hours worked; number of injuries including days away from work and/or first-aid cases; number of incidents involving equipment or property damage including dollar losses; and current days away from work injury/illness frequency rate.

Initial reporting of a NASA reportable mishap/close call as defined in NPR 8621.1 and NFS 1852.223-70.

Type A, Type B, and High-Visibility Mishaps/Close Call (e.g., an occupational injury or illness resulting in a fatality, serious injury or potential hospitalization; a potential total direct cost of mission failure or property damage equal to or greater than $500,000; or may be consider as a high-visibility event for NASA) specific to this contracted effort shall be made as soon as possible after initiating emergency response, but no later than 1 hour of occurrence or awareness by one of the following:

At MSFC, call the MSFC Safety Hotline (256) 544-0046 or 4-HELP (4357) and select “safety.” At MAF, call the SMA Manager/QD12 at (504) 257-1340.

Direct entry into the NASA Mishap Information System (NMIS) by the Contractor’s designated NMIS representative at http://nmis.sma.nasa.gov. Contact the Center’s Safety Office for assistance if needed. (See section 11.g.)

Type C, Type D, and those Mishaps/Close Calls not considered as High-Visibility (e.g., an occupational injury or illness resulting in a non-serious injury or first aid treatment; a potential total direct cost of mission failure or property damage less than $500,000; or not considered as a high-visibility event for NASA) specific to this contracted effort shall be reported as soon as possible after initiating emergency response, but no later than 4 hours of occurrence or awareness by one of the methods listed in section 11.b.

Initial reports for a NASA reportable mishap/Close Call specific to this contracted effort shall include the following: location and time of incident, number of fatalities, number hospitalized, type of damage, estimated cost, brief description, and contact person’s name and phone number. (See MWI 8621.1, NPR 8621.1.)

Initial reporting of a contractor non-occupational fatality that occurs on-site shall be within 24 hours of occurrence or awareness and any off-the-job fatality or serious injury by:

1. Notifying the Contracting Officer. At MSFC notify the Industrial Safety Branch at (256) 544-0046. At MAF notify the MAF SMA Manager/QD12 at (504) 257-1340.

DRD Continuation Sheet

TITLE:

On-site Mishap and Safety Statistics Reports

DRD NO.: 1602SA-002

DATA TYPE: 3

PAGE: 2/3

11.

INITIAL SUBMISSION (CONTINUED):

Follow-up actions and/or reporting shall include, any or all of, the following:

Investigating NASA reportable mishaps/close calls, developing and submitting an investigation report to the Center’s Safety Office.

Providing assistance, cooperation and relevant information in possession of the contractor regarding the mishap/close call to a Government-authorized investigation.

Developing and submitting a Corrective Action Plan (CAP) as a result of a Government-authorized investigation to the Center’s Safety Office. CAPs include, at a minimum, the information specified by NPR 8621.1 and MWI 8621.1.

Implementing corrective action(s) within the specified timeline as a result of a Government-authorized investigation. Timeline for implementing corrective actions is specified in the CAP and/or NMIS.

Providing status/updates of corrective action(s) by direct entry into NMIS or to the Center’s Safety Office. Status/updates for corrective action(s) do not exceed 30 calendar day intervals from the date the corrective action(s) are assigned until the corrective action(s) are implemented and verified as closed by the Center’s Safety Office.

f.

Safety Concerns, Hazards, and non-NASA reportable mishaps/close calls shall be reported at MSFC, to the MSFC Industrial Safety Branch and at MAF, to the MAF SMA Manager/QD12. (See MPR 8715.1 and MWI 8715.13.)

g.

Contractor NMIS Representative shall be identified to enter, track and close Contractor mishaps/close calls entered in NMIS. After contract award the contractors shall contact the Center’s NMIS Administrator or the Center’s Mishap Investigation Program Manager located in the MSFC Industrial Safety Branch for access to the NMIS database.

12.

SUBMISSION FREQUENCY: Safety Statistics (MSFC Form 4371 or an equivalent electronic submittal) - By the 10th of the month after Authority to Proceed (ATP) or contract award and submitted monthly thereafter by the 10th day of each month to the MSFC Industrial Safety Branch or for work performed at MAF to the MAF SMA Manager/QD12, unless directed to send it to the MSFC Industrial Safety Branch. Mishaps: As specified in section e of this DRD until the NMIS case is closed.

13.

REMARKS: The reporting to NASA of NASA reportable mishaps/close calls does not relieve the Contractor of their responsibility to notify the Occupational Safety and Health Administration (OSHA) as specified by 29 CFR 1904.

14.

INTERRELATIONSHIP: DRD 1602SA-001, Alternate Safety, Health, and Environmental (SHE) Plan. SOW paragraph 6.0 15.

DATA PREPARATION INFORMATION:

15.1 SCOPE: For the Government to be notified by the Contractor of all Contractor mishaps, close calls, and serious non-occupational injuries or illnesses as required in NPR 8621.1 and MWI 8621.1.

15.2

APPLICABLE DOCUMENTS:

NPR 8621.1

NASA Procedural Requirements for Mishap and Close Call Reporting, Investigating, and Recordkeeping

MPR 8715.1

Marshall Safety, Health, and Environmental (SHE) Program

MWI 8621.1

Mishap and Close Call Reporting and Investigation Program

MWI 8715.13

Safety Concerns Reporting System (SCRS)

NFS 1852.223-70

Safety and Health Measures and Mishap Reporting

15.3 CONTENTS: Initial and follow-up mishap reports shall contain all information required by NPR 8621.1 and MWI 8621.1. Mishap and Safety Statistics Reports shall contain the information listed in 11.a.2 and on the MSFC Form 4371.

DRD Continuation Sheet

TITLE:

On-site Mishap and Safety Statistics Reports

DRD NO.: 1602SA-002

DATA TYPE: 3

PAGE: 3/3

15.

DATA PREPARATION INFORMATION (continued):

FORMAT: The following formats or electronic equivalent shall be submitted:

MSFC Form 4371, “MSFC Contractor Accident and Safety Statistics” or an equivalent electronic notification system that provides all necessary information listed in 11.a.2.

Mishap Investigation Board Report using the format provided in NPR 8621.1.

Additional Information submittal per MWI 8621.1.

15.5 MAINTENANCE: Changes shall be incorporated by complete reissue.

15.6 DEFINITIONS: See NPR 8621.1 for NASA Type A, Type B, Type C, Type D, and High Visibility Mishap/ Close Call definitions.

Off-site. Work is physically located at a facility or on property that is not owned or controlled by MSFC. This is normally considered as a Contractor owned facility or property or other NASA Center.

On-site. Work is physically located at MSFC, MAF or on property that is owned or controlled by MSFC.

International Traffic in Arms Regulations (ITAR) Notice

This document contains information which falls under the purview of the U.S. Munitions List (USML), as defined in the International Traffic in Arms Regulations (ITAR), 22 CFR 120-130, and is export controlled. It shall not be transferred to foreign nationals, in the U.S. or abroad, without specific approval of a knowledgeable NASA export control official, and/or unless an export license/license exemption is obtained/available from the United States Department of State. Violations of these regulations are punishable by fine, imprisonment, or both.

Export Administration Regulations (EAR) Notice

This document contains information within the purview of the Export Administration Regulations (EAR), 15 CFR 730-774, and is export controlled. It may not be transferred to foreign nationals in the U.S. or abroad without specific approval of a knowledgeable NASA export control official, and/or unless an export license/license exception is obtained/available from the Bureau of Industry and Security, United States Department of Commerce. Violations of these regulations are punishable by fine, imprisonment, or both.

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