Questions answered at One-On-One Meetings.pdf

KSC Protective Services Contract (KPSC) NASA/John F. Kennedy Space Center, Florida

Draft RFP NNK11361110R Questions answered at the scheduled One-On-One Meetings conducted on February 2, 2011

Item Section of RFP

Page Number

Question/Comment Narrative NASA/KSC Disposition

1 General N/A • Why was the KPSC a total small business set-aside?

• Did KSC consider setting it aside further as a subset of small business (e.g., HUBZone, 8(a), Woman Owned Small Business, Veteran Owned Small Business)?

• Will the KPSC remain as a total small business set-aside?

• Is the intent to award this total small business set-aside to 100 percent small businesses?

• Discuss how a small business demonstrates their capabilities to successfully perform the requirements of this contract.

FAR Part 7 requires agencies to perform acquisition planning on all acquisitions. Therefore, KSC developed an acquisition plan in accordance with the procedures under FAR Subpart 7.104.

Using the policies and procedures prescribed in FAR 19.5 and based on the capabilities statements received from the KPSC sources sought synopsis’, it was determined that this acquisition could be effectively achieved with a total small business set-aside. Subsets of small business set-asides and the associated risks of further setting the KPSC aside were considered, but were not supported by market research. The total small business set-aside determination and rationale were coordinated and concurred by the KSC Small Business Specialist and the local Small Business Administration. The acquisition plan was coordinated with NASA/KSC management, including the KSC Competition Advocate, and was approved prior to the release of the pre-solicitation synopsis and draft request for proposal (DRFP). Based on the approved acquisition plan, the KPSC is and will remain a total small business set-aside. Reference Provision L.4, page L-6, for small business considerations.

2 Attachment L-07

N/A How does attachment L-07 – Contractor Furnished Equipment factor into the Performance Work Statement (PWS) under attachment J-01?

Provision L.13, page L-10, discusses the “Option to Purchase Incumbent Contractor-Owned Capital Equipment & Material in Stock”. Each offeror must determine if it would be prudent to purchase anything identified in attachment L-07 to fulfill the requirements of the PWS and to include all costs associated with meeting the requirements into their cost/price proposal.

3 M.4 M-4 How is start-up company past performance evaluated? The evaluation of past performance will be conducted in accordance with Provision M.4.

4 General N/A Is a mentor-protégé relationship with a large business encouraged on this solicitation?

We neither encourage nor discourage mentor-protégé relationships.

5 General N/A Will Kennedy Space Center recognize another agencies Mentor/Protégé program?

Information regarding Mentor/ Protégé program is located at http://osbp.nasa.gov/mentor.html

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Draft RFP NNK11361110R Questions answered at the scheduled One-On-One Meetings conducted on February 2, 2011

Item Section of RFP

Page Number

Question/Comment Narrative NASA/KSC Disposition

6 General N/A Did KSC consider breaking up pieces (i.e., fire, security) of the contract?

Yes, as part of acquisition planning as required by FAR 7.105 this was considered.

7 L.3 L-6 Will the KPSC remain as firm fixed price contract?

Discuss NASA’s approach to the procurement contract type.

The KPSC will remain a firm fixed price contract. The requirements in Attachment J-01 – Performance Work Statement are well-defined, making firmed fixed price the appropriate contract type. The PWS is defined sufficiently for offerors to propose a firm fixed price and any performance uncertainties have been addressed through the use of IDIQ and cost no-fee contract line items.

8 B.2 H.2 L.3 Attachment J-01

B-3 H-1 L-6

Discuss NASA’s primary expectations and intent for the use of the IDIQ portion of the solicited contract as discussed in the Draft Request for Proposal.

NASA’s expectation’s for the IDIQ portion is to handle special circumstances at KSC, CCAFS, and/or other NASA Centers.

Consistent with Clauses B.2 and H.2, and attachment J-01 – PWS Section 6.0, the Government may order any of the identified post/positions as circumstances warrant.

Some examples of special circumstances may include:

(1) A K-9 patrol supporting CCAFS launch operations

(2) A Security Rover supporting a Movie Set at KSC

(3) A Battalion Chief supporting a Fire Training Request at another NASA center. Any travel/equipment/materials required in support of the Battalion chief’s fire training would be paid with the travel/equipment/material IDIQ.

9 General N/A Discuss the budget expectation of the Statement of Work throughout the term of the contract.

The PWS is defined sufficiently for offerors to propose a firm fixed price and any performance uncertainties have been addressed through the use of IDIQ and cost no-fee contract line items.

10 M.4 M-4 Discuss the past performance requirement and evaluation criteria as identified in the Draft Request for Proposal.

Proposals will be evaluated against the evaluation factors conveyed in Section M of the RFP.

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Draft RFP NNK11361110R Questions answered at the scheduled One-On-One Meetings conducted on February 2, 2011

Item Section of RFP

Page Number

Question/Comment Narrative NASA/KSC Disposition

11 B.2 B-3 Does the maximum monetary amounts shown in Clause B.2, apply to the entire contract?

No. The maximum value depicted in Clause B.2, page B-3, applies only to IDIQ order limitations.

12 General N/A How significant a role do you anticipate preventive measures involving investigations and new technology will play in this contract versus previous contracts?

KPSC requirements are stated in the DRFP, reference attachment J-02.

13 Attachment J-01

During the electronic fingerprint collection process, will the contractor be required to channel the prints to the FBI through their own network/system or does NASA currently have the capability to electronically channel them to the FBI?

NASA will provide the capability to electronically channel fingerprints to the FBI. The PWS will be revised to address this in the Final RFP.

14 Attachment J-01

Will any of the training be allowed to be conducted online through a virtual University or is all of the training in person?

Some training in fire services can be conducted online, but the majority of the Security training is instructor lead classroom training. The PWS will be revised to address this in the Final

RFP.

15 Attachment J-01

Will the contractor be responsible to provide the badging machines, or are they solely responsible for staffing the badging areas?

Badging machines are provided by the government.

The PWS will be revised to address this in the Final RFP.

16 General N/A What are some of the major differences that you see between the fire protection services at KSC versus JSC?

The KSC requirements are as specified in the DRFP and the requirements of other NASA centers have no bearing on this acquisition.

17 L.20(l) M.2.C

L-16 M-1

Discuss NASA’s approach to the vendors’ innovative solutions. NASA’s approach to proposed enhancements are discussed in Provision L.20(l), page L-16, and will be evaluated in accordance with Provision M.2.C, page M-1.

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